Project Management - An Introduction
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The document is an introduction to project management, outlining its key aspects, history, and PMI standards. It covers the basic definition of a project, the role of a project manager, and highlights significant case studies such as Aadhaar and Project Tiger. Additionally, it discusses the project life cycle, types of project constraints, steps to avoid project failure, and the importance of project management methodologies.
Project Management - An Introduction
- 1. Project Management – An Introduction Sundar Raghavan 22nd Mar 2020
- 2. Agenda The intention of deck is to showcase and help audience understand what is project management without deep diving into the project management subject. The deck aims to bring the awareness of the project management domain at a high level and introduce the viewer to PMI standards. History of Project Management01 What is project management?03 PMI standards05 Thank you.06 What is project?02 Who is project manager?04
- 3. Target Audience Sample Profile • Choosing a right career path • Developing right skillset • Building a career plan PAIN POINTSJOBS TO BE DONE Kumar 22Years LivesinBangalore InterestedinworkingforaMajorPlayerthatcannourishandgrowcareerpathtoprovideafinancialstability. Kumar is from Tamil Nadu and holds a Bachelors Degree in Commerce. He has always been smart and bright kid who would like to get placed in a good company and plan his career for next 5 years. PROFILE • Getting a early placement • Build work experience • Move toward financial stability • Identify where to grow • Acquire career advancing skills I wish to get a head in career and progress well. However I would like to get a good start and plan my career for the next 5 years. Social Media Tech Savvy Knowledge IT and Internet Extrovert Personality Type Introvert Sensing Intution Judging Perceiving Active Passive Skillset
- 4. History and Evolution of Project
- 5. History of Project Management 1911 Taylor published Scientific Management 1917 1957 1962 1989 199719691958 2001 Henry Gantt Introduces Gantt Chart Dupont Develops Critical Path Method US Navy develop PERT DOD defines WBS for all projects PMI founded Scrum named in 86 and EVM was introduced. PRINCE created Goldratt develop Critical chain project management method Agile manifesto
- 6. Evolution of Project Management 1960 – Traditional Project Management – Time Driven 1980- Focused Project Management – Matrix / Software Engineering 1990 – Renaissance of PM – Total Quality Management 2000- Modern Project Management – System Engineering, Agile, Change and Risk Driven
- 7. What is a project?
- 8. What is a project Key attributes - Temporary endeavour – Start and Finish Unique – Produce distinguished result Predefined constraints – Time, Scope, and Cost India’s oldest temple, withstood centuries and stands as a testimony to successful project execution. Project is a temporary endeavour undertaken to produce a unique product, service or result with a predefined constraints India’s Aadhaar and Project Tiger has been featured in PMI’s top 50 Projects of the decade “Brilliant Architecture and Flawless Execution of an idea involving 1000s of team members and resources when no technology existed.”
- 9. Project vs Operation One Time Job Produces Unique Results Need Skills to Manage Changes Non-repetitive tasks Ex – Constructing Factory Building a Metro Facility Develop a CRM Software Ongoing tasks execution Produces Output Need Operational Skills Repetitive outputs Ex – Running a Factory Metro train commuting services daily Call Centre agents using a CRM Software P r o j e c t O p e r a t i o n s
- 10. Project - Key Constraints Managing the key project constraints lead to success. Learn to do Tradeoffs. Schedule Time Quality Scope Risk Resource Balance
- 11. Case Study - Aadhaar Scope – Govt of India initiated UIDAI to issue Aadhaar in 2009. In 2010, first Aadhaar was issued. It’s a 12-digit number issued to all Indians. A biometric based ID system. Challenges – 1. World’s #2 populous countries 2. Red Carpets/Bureaucracy in Indian Political System 3. India is not a Data Driven Country unlike US or EU Project Manager – Nanden Nilekani Achievement – India has 1.23 Billion Aadhaar Issued as on Jan 20 Benefits – Govt Social Payments, Security, Link to Social Schemes
- 12. Case Study – Project Tiger Scope – Tiger Conversation Project commenced in 1973 by Gov of India. Ensure viable population of Bengal Tigers , protect them from extinction and preserver their national importance. Challenges – 1. Poaching 2. Human Dwelling in Forest 3. Field Data acquisition and GIS Mapping Achievement – India has 1700+ Wild Tigers living in 50 Tiger Reserves totalling 40000 SQ KMs across the country. Numbers dropped form 3500+ in 2008 due to poaching issues in 2008 and Gov pulled out a good numbers post then.
- 13. Activity – Group Exercise Define a project and come up with the key objectives. Duration – 5 mins
- 14. What is project management?
- 15. Project Management - Definition Project Management is a mix of both art and science using the tools and techniques to complete the project’s objectives. Project management primary goal is to complete the project objectives. Can be applied to any projects in fields - humanity, defence, space and technology. PMI defines – An application of knowledge, skills, tools and techniques to complete project activities in order to meet the project requirements.
- 16. Project Management – What it takes to deliver? Planning Execution Benefits and Success
- 17. Project Management – Project Life Cycle In simple terms it is “Plan–Do–Check–Act” Pre-project Project Post Completion
- 18. Project Management –Project Life Cycle S t a r t i n g a p r o j e c t P l a n n i n g a P r o j e c t E x e c u t i n g t h e P l a n C l o s i n g t h e P r o j e c t Initiation Plan Execution Monitor Control Closure Efforts vs Time Project Life Cycle Starting a project Organizing project Implementing a plan Closing a project Integration, Scope, Cost, Schedule, Quality, Risk, Stakeholder, Human Resource, Communication And Procurement 10 Knowledge Areas 5ProcessGroups
- 19. Project Management – Process Inputs Tools and Techniques Outputs Input 1 Input 2 Tools 1 Technique A Project A Project B Project life cycle consists of execution of series of project activities called Process. Process produces output from inputs with the help of certain tools and techniques. Output are Logically linked to Inputs May contain overlapping activities Output determines end of a process Used Once Performed as needed Used continuously Process TypesGeneral Characters
- 20. Project Management – Methodologies Kanban
- 21. Project Management – Organization Strategic Committee PMO and Executives Portfolio Manager Program and Project manager Project Team Portfolio Selection Capacity Planning Reporting Secure Funding Resource Management Budgeting Reporting Scheduling Team Reporting Collaborations Strategic Management Growth and Core Competencies Value Management Demand Management Portfolio Selection Prioritization Optimize Investment Team Lead Team Members SMEs Process Owners Functional Managers Business Owners Business Groups Solution Architect Business Area Owners Function Owners Chief Architect Function Executives Senior Leaders Board and Executives It’s all about
- 22. Who is a project manager?
- 23. Project Management – Project Manager Good Business Skills Apt Technical Skills Highly Collaborative Good in Decision Making Provides constructive feedback Outcome driven Communication (Oral and Written) Prioritize Must a visionary Life long Learner Build Trust Asking and Listening Life Skills Continuous Learning Project Manager is a Leadership Role. General Character but not limited to
- 24. Project Management – Skillsets Science Art WBS Reports Plans Scope Influence Culture Presentation Discipline Technology Diversity Innovation Domain A project manager will need these skills but not limited to Leadership Budget Standards Attitude Metrics HumanSide Emotional Intelligence Critical Thinking
- 25. Project Management – Day in a life of Project Manager Conduct Meeting Does Planning Discuss with team Communicate milestone Burn-down risks Remediate issues Proactively find problems Measures progress against plans Maintain calm Communicate to management Plan for next day Relax
- 26. Project Management – Why project fails The top five causes of project failure are: Change in the organization's priorities (39%). Change in project objectives (37%). Inaccurate requirements gathering (35%). Inadequate vision (29%). Poor communication (29%).
- 27. Project Management – What it takes to succeed Top ways to succeed Use PM methodologies and Tools Engage with Senior Management Communicate across broad Prioritize, Measure and Re-plan Collaborate effectively Frequent Updates Remediate Issue and Proactive Escalation
- 28. Project Management – Movies to Watch Ocean 11 Apollo 13 Office Space Watch it for – Planning, Execution and Team works Watch it for – Complex Planning and risk management. Watch it for – Employee motivation, following process and trust team members.
- 29. PMI Standards
- 30. Project Management – PMI Standards 1 PMBok 5 Process groups 10 Knowledge Areas 49 Process Areas Close to 940000 Certified PMP professionals across globe
- 31. Project Management – Why Certifications Gain Knowledge Stay Competitive Get Ahead Higher Income Industry Recognition
- 32. Project Management – Process Groups Initiating Process Groups – Authorize beginning of a new phase in project or new project or sign contract. Planning Process Groups – Establish scope, refine objectives and plan course of action to attain completion of project requirements. Executing Process Groups – Work is performed as per plan to satisfy requirement. Monitoring Process Groups – Review work and identify changes, re-plan to implement changes. Closing Process Groups – Formally complete or close phase, project or contract.
- 33. Project Management – Knowledge Areas Knowledge Areas Why ? Process Groups Process Areas Integration Management Integrates various project management process groups Initiating, Planning, Execution, Monitor and Control, Closure Project Charter, PMP, Direct and Manage Project, Monitor and Control, Perform Change and Close Project Scope Management Ensures all work required to complete project Planning, Monitoring and Control Process Plan Scope, Collect requirements, Define Scope, Create WBS, Validate & Control Scope Schedule Management Manage timely completion of project Planning, Monitoring and Control Process Plan Schedule, Define, Estimate & Sequence activities, Develop Duration, Control schedule Cost Management Complete within approved budget Planning, Monitoring and Control Process Plan Cost, Estimate Cost, Determine Budget and Control Cost Quality Management Includes process to plan and control quality as per stakeholder expectation Planning, Execution, Monitoring and Control Process Plan, Manage and Control Quality Resource Management Acquire needed resource to complete project Planning, Execution, Monitoring and Control Process Plan, Estimate activity, Acquire resources, Develop, Manage Team and Control. Communication Management Ensures timely and appropriate communication of project information Planning, Execution, Monitoring and Control Process Plan, Manage and Monitor Communication Risk Management Includes process to identify, plan responses, and control risk Planning, Execution, Monitoring and Control Process Plan, Identify, Perform Analysis, Prepare responses, implement and monitor risk. Procurement Management Purchase services from outside project team. Planning, Execution, Monitoring and Control Process Plan, Conduct and Control Procurement Stakeholder Management Build appropriate strategies to engage stakeholder in decision and execution. Initiation, Planning, Execution, Monitoring and Control Process Identify Stakeholder, Plan, Manage and Monitor Engagement
- 34. Thank you!!!
Editor's Notes
- #4: - I think we don’t need this slide