project management information about pmp

Project Management Process Groups
Initiating Planning Executing
Monitoring &
Controlling Closing
Develop Project Charter
Identify Stakeholders
Develop Project Management Plan
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Durations
Develop Schedule
Plan Cost Management
Estimate Costs
Determine Budget
Plan Quality Management
Plan Resource Management
Estimate Activity Resources
Plan Communications Management
Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Plan Procurement Management
Plan Stakeholder Engagement
Direct and Manage Project Work
Manage Project Knowledge
Manage Quality
Acquire Resources
Develop Team
Manage Team
Manage Communications
Implement Risk Responses
Conduct Procurements
Manage Stakeholder Engagement
Monitor and Control Project Work
Perform Integrated Change Control
Validate Scope
Control Scope
Control Schedule
Control Costs
Control Quality
Control Resources
Monitor Communications
Monitor Risks
Control Procurements
Monitor Stakeholder Engagement
Close Project or Phase
PROCESS GROUPS & KNOWLEDGE AREAS TABLE
Page 22, PMI Process Grou
A Practice Guide

Project Management Processes, ©TIA Education Group. DO NOT SHARE.
 The process of developing a document to
formally authorize a project or a phase
 Outlines the project objectives
 Defines the authority of the project
manager
 Provides the project manager with the
authority to put the resources together to
project activities
 The approved project charter formally
initiates the project

INPUTS
Business Documents
Agreements
Enterprise Environmental Factors
Organizational Process Assets
TOOLS AND TECHNIQUESEXPERT
JUDGMENT
Expert Judgment
Data Gathering
Interpersonal and Team Skills
Meetings
OUTPUTS
Project Charter
Assumption Log

Develop Project Charter -
Inputs
 Inputs
 Business Documents - Contain specific
information as to why a project should
be initiated. There are two main
documents the business case and the
benefits management plan.
 Business Case - Necessary
information that determines whether
or not the project is worth the
required investment
 Market Demand, Customer Request,
Organizational Need, Legal requirement
 Project Benefits Management Plan
 Describes the main benefits that the
project will produce once it is completed
and how to measure the benefits. The
project benefit could be the product,
service, or result.
 It maybe created by doing a cost-benefit
analysis a project.

Inputs
 Agreements
 Service Level Agreements
(SLA)
 Letters of intent
 Contract between internal
and external customer
 Work required to be
performed for Payment

Output
 Output
 Project Charter
 Formally authorizes the existence
of the project and it assigns the
Project Manager and their
Authority Level
 Signed by the organization Senior
Management
 High Level requirements & risks
 Preliminary Project Budget and
Schedule
 Project Purpose or justification
 Assumption Log
 A list of things that you perceive to
be true (assumptions) and things
that might constrain the project.

 Identifying project
stakeholders regularly
 Analyzing and recording
relevant information
regarding their interests and
involvement
 It enables the project team to
identify the appropriate focus
for engagement of each
stakeholder or group of
stakeholders

Identify Stakeholders - ITTO
INPUTS
Project Charter
Business Documents
Project Management Plan
Project Documents
Agreements
TOOLS AND TECHNIQUES
Expert Judgment
Data Gathering
Data Analysis
Data Representation
Meetings
OUTPUTS
Stakeholder Register
Change Requests
Project Management Plan Updates
Project Documents Updates

Identify Stakeholders - Tools
 Data Analysis
 Stakeholder Analysis
 analyzes who your stakeholders are
and how they feel about the project
 What would be the stakeholder’s
role such as a team member,
sponsor, or functional manger etc.?
 How would the project affect them,
either in a positive or negative way?
 Would they be active stakeholders,
such as team members who work
on the deliverable, or passive, such
as customers who watch the project
work get done?
 What is their power authority, such
as sponsors who will be paying for
the project

Identify Stakeholders - Tools
 Data Representation
 Stakeholder
Mapping/Representation
 Method to categorize stakeholders.
 Power/interest grid, power/influence grid,
or impact/influence grid
 Stakeholder cube
 A three-dimensional methodology to
support the mapping of a stakeholder’s
interest, power, and influence
 Salience model:
 Power: Level of authority
 Urgency: Immediate attention
 Legitimacy: How appropriate is their
involvement
 Directions of Influence:
 Upward: Senior management
 Downward: Team members
 Outward: Vendors, government, public,
end-users
 Sideward: peers such as other project
managers
 Prioritization

Identify Stakeholders -
Output
 Stakeholder Register
 Should contain:
 Contact information
 Role on the project, such as, sponsor or
functional manager
 Communication requirements
 Expectations of the project
 How are they affected by the project
 Power influence level on the project
 Change Requests
 Project Management Plan Updates
 Requirements Management Plan
 Communications Management Plan
 Risk Management Plan
 Stakeholder Engagement Plan
 Project Documents Updates
 Assumption Log
 Issue Log
 Risk Register

Project Management Process Groups
Initiating Planning Executing
Monitoring &
Controlling Closing
Define Scope
Create WBS
Define Activities
Sequence Activities
Develop Schedule
Estimate Costs
Determine Budget
Plan Communications Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Plan Procurement Management
Direct and Manage Project Work
Manage Quality
Acquire Resources
Develop Team
Manage Team
Manage Communications
Manage Stakeholder Engagement
Monitor and Control Project Work
Validate Scope
Control Scope
Control Schedule
Control Costs
Control Quality
Control Resources
Monitor Communications
Monitor Risks
Monitor Stakeholder Engagement
PROCESS GROUPS & KNOWLEDGE AREAS TABLE
Page 22, PMI Process Group:
A Practice Guide

Develop Project Management
Plan
 Process of defining, preparing,
and coordinating all plan
components and consolidating
them into an integrated project
management plan
 Comprehensive document that
outlines the basis of all project
work and how the work will be
performed
 Either summary or detailed
 Contains baselines and plans

Plan
INPUTS
Project Charter
Outputs from other Processes
Expert Judgment
Data Gathering
Meetings
OUTPUTS

Plan - Outputs
 Outputs
 Project Management Plan
 Outlines how the project is executed,
monitored and controlled, and closed.
 4 Baselines
 Scope, Schedule, Cost, Performance
Measurement
 14 Subsidiary plans
 Approved by either the Project Manager,
Sponsor, Functional Manager, Program
Manager, or in rare instances Senior
Management
 Provides Guidance on project execution
 Formal Written piece of communication
 Only changed when a change request is
generated and approved by the change
control board

Plan - Outputs
Project Plan Process where made
Scope Management Plan Plan Scope Management
Requirement Management Plan Plan Scope Management
Schedule Management Plan Plan Schedule Management
Cost Management Plan Plan Cost Management
Quality Management Plan Plan Quality Management
Resource Management Plan Plan Resource Management
Communication Management Plan Plan Communications Management
Risk Management Plan Plan Risk Management
Procurement Management Plan Plan Procurement Management
Stakeholder Management Plan Plan Stakeholder Management
Change Management Plan Develop Project Management Plan
Configuration Management Plan Develop Project Management Plan
Scope Baseline Create WBS
Schedule Baseline Develop Schedule
Cost Baseline Determine Budget
Performance Measurement
Baseline
Project Life Cycle Description Develop Project Management Plan
Development Approach Develop Project Management Plan

 Process of creating a
scope management plan
that documents how the
project and product
scope will be defined,
validated, and controlled.
 Guidance and direction
on how scope will be
managed throughout the
project

Scope Terms
 Product Scope - features and
functions that characterize a
product, service, or result
 Project Scope - the work that is
needed to be accomplished to
deliver a product, service, or result
with specified features and
functions.
 Prevent Gold Plating, which is
doing extra work not in the scope.
 Prevent Scope creep, which are
unauthorized work added to the
scope.

Plan Scope Management -
ITTO
INPUTS
Project Charter
Expert Judgment
Data Analysis
Meetings
OUTPUTS
Scope Management Plan
Requirements Management Plan

Plan Scope Management -
Output
 Scope Management Plan
 How the scope will be defined,
developed, monitored, controlled and
verified
 Process for preparing &
maintaining Scope Statement, WBS
 How changes request to the scope
statement will be process
 Requirement Management Plan
 How the requirements will be
analyzed, documented and managed.
 Traceability structure to reflect which
requirements need to be captured on
the traceability matrix

 Process of determining,
documenting, and
managing stakeholder
needs and requirements to
meet objectives.
 Process plays a significant
role in the success of the
overall project since project
schedule, budget, risk
factors, quality
specifications, and resource
planning are closely linked
to the requirements

Collect Requirements - ITTO
INPUTS
Project Charter
Project Documents
Business Documents
Agreements
Expert Judgment
Data Gathering
Data Analysis
Decision Making
Data Representation
Context Diagram
Prototypes
OUTPUTS
Requirements Documentation
Requirements Traceability Matrix

Collect Requirements - Tools
 Data Gathering
 Benchmarking
 Data Analysis
 Analyzing documents,
agreements, policies,
proposals, or business
plans

 Idea / Mind Mapping - Ideas gather
through brainstorming are map
together to discover new
considerations and conception
variations
 Affinity Diagram - Large ideas that are
grouped and sorted together for
further review and analysis.
Mind Mapper for
Brainstorm
https://www.mindvectorweb.com/blog/mind-
mapping-for-brainstorming/
Richa Shaily, Oct 1, 2016
Affinity Diagram
https://en.wikipedia.org/wiki/Affinity_diagram
Wikipedia, Oct 15, 2009

 Interpersonal and Team Skills
 Observations/Conversations-Job
shadowing, viewing personalities in
their environment and work place.
Recording how jobs, chores and tasks
are executed.
 Context Diagrams
 Used to visually show how a business
process, other systems, and people
interact.
 Prototypes
 A working model of a product that
stakeholders can interact with and
provide feedback how they might want
to change it to better meet their
requirements. This gives the
stakeholders a great view and feel of
what the final product will be when the
project is finished.

Collect Requirements –
Outputs
 Requirement Documentation
 How individual requirements
are to be performed and why
each requirement is important
to the project.
 Components may include:
 Stakeholder and business
requirements
 Acceptance criteria
 Quality requirements
 Project objectives
 Organizational impacts
 Legal or ethical compliance
 Requirements assumptions and
constraints

Collect Requirements Outputs
 Requirement Traceability
Matrix
 Once a requirement is created, a
table is created that will link the
requirement back to it source. This
is used to help manage changes to
the project scope.
 The table is created to track, but
not limited to:
 Who is the original stakeholder
that provided the requirement
 Why was the requirement added
 Description of the requirement
 Current status of the
requirement, completed, in
progress, delayed, cancelled, etc…

Define Scope
 Developing a detailed
description of the
project and product.
 A detailed project scope
statement is critical to
project success and
builds upon the major
deliverables,
assumptions, and
constraints that are
documented during
project initiation.

Define Scope - ITTO
Inputs
Project Charter
Project Documents
Tools & Techniques
Expert Judgment
Data Analysis
Decision Making
Product Analysis
Outputs
Project Scope Statement

Define Scope - Tools
 Product Analysis
 Detailed understanding
of the project’s product,
service, or result, with the
commitment to improve
the team’s focus, it’s
knowledge base, the
correct interpretation of
requirements,
 Some tools used are
 Product breakdown
 System analysis
 System requirements

Define Scope Outputs
 Project Scope Statement
 Describes in detail the project
deliverables, and the work that is
required to produce those deliverables.
The greater the detail level of the scope
allows the team the better
understanding on how to reach the end
state of the project successfully. The less
detail of the scope statement creates a
great chance of project risk, as well as
offering the possibility of greater scope
creep.
 Details should include, but not limited
to:
 Product description, Goals of the
project
 Identified risks
 Project/Product acceptance criteria
 Project constraints/exclusions

Create WBS (Work
Breakdown Structure)
 Subdividing project
deliverables and project
work into smaller, more
manageable components.
 Breakdown of the project
deliverables from the
scope statement

WBS Example
1.0 Phone
System Upgrade
1.1 Collect
Requirements
1.1.1 List All
Stakeholders
1.1.2 Interview
Stakeholders
1.1.3 Create
Requirements
Documentation
1.2 Select Phone
System
1.2.1 Reseach
Avilable Systems
1.2.2 Demo
Systems
1.2.3 Purchase
System
1.3 Install
System
1.3.1 Configure
Server Software
1.3.2 Configure
Network
Components
1.3.3 Install New
Phones On Desk
1.3.4 Configure
Individual
Phones
1.4 Test System
1.4.1 Test Server
Configurations
1.4.2 Test
Network
Configurations
1.4.3 Test
Individual
Phones
1.4.4 User
Acceptance
Testing
1.5 Train Users
1.5.1 Create
Training Course
Material
1.5.2 Conduct
Training
Sessions

Create WBS - ITTO
INPUTS
Project Documents
TOOLS & TECHNIQUES
Decomposition
Expert Judgment
OUTPUTS
Scope Baseline

Create WBS - Input
 Scope Management Plan
 Project Documents
 Project Scope Statement
 Requirement
Documentation
 Enterprise Environmental
Factors
 Organizational Process
Assets

Create WBS - Tools
 Expert Judgment
 Decomposition
 It comprises of breaking
down each of the project
deliverables into smaller
components. The basic
work package should be
able to estimated its basic
time, cost and effort.

Create WBS - Outputs
 Scope Baseline (3
Components)
 Project Scope Statement
 WBS
 WBS Dictionary
 Assumption Log
 Requirements
Documentation

Create WBS
 WBS
 It is essential to the success of the
project, if it is not in the WBS, it is not
part of the project
 Defines responsibilities of the team
 A communication tool
 It is created by the PM, SME’s, the
Project team, and it a great tool for
team building
 A deliverable-oriented ranked
decomposition of the work to be
executed by the project team.
 Each node must have a unique
identifying number. This is used to help
locate and arrange each node. They
can not be any gaps and any overlap of
work packages. Nothing is eliminated
and nothing is duplicated.

WBS Example
Project Name
Control Account
Work Package
Work Package
Work Package
Control Account
Work Package
Work Package
Work Package
Control Account
Work Package
Work Package
Work Package

WBS Example
1.0 Phone
System Upgrade
1.1 Collect
Requirements
1.1.1 List All
Stakeholders
1.1.2 Interview
Stakeholders
1.1.3 Create
Requirements
Documentation
1.2 Select Phone
System
1.2.1 Reseach
Avilable Systems
1.2.2 Demo
Systems
1.2.3 Purchase
System
1.3 Install System
1.3.1 Configure
Server Software
1.3.2 Configure
Network
Components
1.3.3 Install New
Phones On Desk
1.3.4 Configure
Individual
Phones
1.4 Test System
1.4.1 Test Server
Configurations
1.4.2 Test
Network
Configurations
1.4.3 Test
Individual
Phones
1.4.4 User
Acceptance
Testing
1.5 Train Users
1.5.1 Create
Training Course
Material
1.5.2 Conduct
Training Sessions

Create WBS Continued
 WBS Dictionary
 A document that details the
contents of the WBS
 It provides detailed information
on each node of the WBS
 It captures additional qualities
about each Work Package in a
separate document
 It should include team member
assigned to it, time estimate, cost
estimate, account information,
work package ID, quality
requirements, contract
information, Scheduled Milestone,
plus detail overall of the task at
hand

WBS Dictionary
Project Name: Phone System Upgrade Work Package ID: 1.3.1
Work Package Name: Configure Server Software
Work Package Description: Install a new virtual server. Install the phone server
software. Configure the software to support 100 phones and voice mail to email.
Ensure all updates are applied to the operating system before installing the phone
system software.
Assigned to: Bob Peterson Duration: 5 days
Date Assigned: 12/30/2017 Due Date: 1/30/2018
Estimated Cost: $5,000 Account Code: PSU-882.3

 Establishing the policies,
procedures, and
documentation for
planning, developing,
managing, executing, and
controlling the project
schedule.
 Provides guidance and
direction on how the
project schedule will be
project.

INPUTS
INPUTS
Project Charter
Enterprise Environmental
Factors
Expert Judgment
Data Analysis
Meetings
OUTPUTS
Schedule Management Plan

Plan Schedule Management -
Outputs
 Schedule Management Plan
 how the project schedule will
be planned, developed,
managed, executed, and
controlled throughout the
phase or project
 It may establish the following:
 Levels of Accuracy
 Rules of Performance
Measurement
 Reporting formats
 Release and Iteration Length
 Project Schedule Model
Development

Define Activities
 Process of identifying and
documenting the specific
actions to be performed to
produce the project
deliverables.
 Decomposes work
packages into schedule
activities that provide a
basis for estimating,
scheduling, executing,
monitoring, and controlling
the project work.

Define Activities - ITTO
INPUTS
Expert Judgment
Decomposition
Rolling Wave Planning
Meetings
OUTPUTS
OUTPUTS
Activity List
Activity Attributes
Milestone List
Change Requests

Define Activities - Tools
 Decomposition
 Rolling Wave Planning
 A form of Progressive Elaboration.
Near term work packages are able to
be defined in a much great detail.
Long term work packages may not be
able to be defined in any detail, a
place holder maybe created for later
date.
 As the project moves along to
completion, long term place holders
will be removed and then allowed to
be decomposed into work packages
as more details become available.
 This planning must always be
revisited throughout the life cycle of
the project when long term work
pages can not be clearly define

Define Activities -
Tools
Configur
e
routers
Configur
e
switches
Configur
e
firewalls
Configur
e Access
points
Configur
e IDS
1.3.2 Configure Network
Components
Activities
Work Package

Define Activities - Outputs
 Activity List
 A complete list of all scheduled activities
that is required to be perform on the
project.
 It should include a sufficient work
description as well as an activity
identifier. This is recommended so all
stakeholders have better understanding
of all work that is needed to be perform
on the project
 Work packages are Scope determined
deliverable based,
 Activity are focused in the work that
needs to be executed the work packages
 Schedule focused, not WBS focused
 Each activity should map back to one and
only one work package(work package
could have many activities

Define Activities - Outputs
 Activity Attributes
 Any additional information
required to execute the
Activity list
 Point of contact, location of work
being performed
 Used for scheduling development
 Milestone List
 Key dates of the projects
 Mandatory, optional,
contractual, % complete

Sequence Activities
 Is the process of identifying and
documenting relationships among the
project activities.
 It defines the logical sequence of work to
obtain the greatest efficiency given all
project constraints.
 Taking the activity list defined earlier and
arranging the activities in the order they
must be performed
 Sequencing can be performed by using
project management software or by using
manual or automated techniques.

Sequence Activities
INPUTS
Project Documents
Factors
Precedence Diagramming Method
Dependency Determination and
Integration
Leads and Lags
Project Management Information
System
OUTPUTS
Project Schedule Network Diagrams

Sequence Activities - Tools
 Precedence Diagramming
Method, (PDM)
 Graphical representation of
all work that is needed to be
perform on the project. This
represents the flow of the
project. What work
packages tie into another
work packages, in order as
well as durations. Simply
stated it is work packages
relationships to each other.
A C
B D

 Relationships
 Finish to Start (The most
commonly used )
 The start of the successor’s work
package depends upon the
completion of its predecessor work
package
 Finish to Finish
 The completion of the successor work
package depends on the completion
of the predecessor work package
 Start to Start
 The start of the successor’s work
package depends upon the start of its
predecessor work package
 Start to Finish
 The completion of the successor work
package depends upon the start of its
predecessor work package

 Dependency Determination
 Mandatory Dependencies (Hard Logic)
 They are tangible limitations of work
packages that are tie together. One work
package MUST be completed prior to the
subsequent work package beginning.
 Foundation of the house erected prior to the
house being built
 Turning on the computer prior to writing code
 Purchasing the paint prior to painting the walls
 Discretionary Dependencies (Soft Logic)
 Work packages that are tied together, but do
not have physical limitations. Work packages
may work in unison or tandem.
 Painting the walls of a room, &laying carpet at
the same time
 Cooking both Dinner & Dessert at the same
time in the oven
 Designing the packing of a computer game,
while it is in a finial testing stage

 External Dependencies
 Work package relationship between
project and non-project activities.
Non-project Activities are usually
outside the control of the project
team.
 The gas station receiving Gas prior to you
filling up the Bulldozer gas tank
 The Home Improvement store down
stocking the paint prior to you buying it
 Internal Dependencies
 Project Activities are within control of
the team
 How to test computer software after you
installed it
 Who does what tasks on a project

 Leads and Lags
 The management team during the
planning of activates will
determine the order of work
packages upon completion.
During this phase of this process,
work packages leads and lags must
be processed.
 A lead is the amount of time a
successor activity can be advanced
with respect to a predecessor activity
 i.e. The windows maybe scheduled to be
installed in the house up to 3 weeks
prior to the siding being installed.
 A lag directs the delay in the
successor work package or activity
 i.e. The windows can not be scheduled
to be installed in the house until the
external walls have been installed

Sequence Activities - Outputs
 Project Schedule Network Diagrams
 These are system wide drawings
which shows the entire project work
packages/activities from start to
finish. It shows logical relationships
as well.
 Project Document Updates
Start
C
B
Finis
h
E
D
A

 Estimating the number of work
periods needed to complete
individual activities with estimated
resources.
 It provides the amount of time each
activity will take to complete.
 It should be calculated by the
individual most familiar with the
nature of work in the specific
activity.
 Uses information from the scope of
work, required resource types or
skill levels, estimated resource
quantities, and resource calendars.

Estimate Activity Durations -
ITTO
Inputs
Project Documents
Tools and Techniques
Expert Judgment
Analogous Estimating
Parametric Estimating
Three-Point Estimates
Bottom-Up Estimating
Data Analysis
Decision Making
Meeting
Outputs
1.Duration Estimates
2.Basis of Estimates
3.Project Documents Updates

Tools
 Analogous Estimating(top-down
estimating)
 This relies on historical
information to predict
estimates, (i.e. Time, Budget,
Difficulty), for current projects.
Often used when there is
limited amount of information
available. Cost less in Time
and Money to uses, but it
gives the least accuracy when
it comes to estimating.

Tools
 Parametric
 A technique that uses a statistical
relationship between historical data and
other variables (for example, square
footage in construction, lines of code in
software development) to calculate an
estimate for activity parameters, such as
scope, cost, budget, and duration.
 Three Point Estimate
 Calculates an expected duration using a
weighted average of 3 estimated,
Optimistic, Pessimistic, Most Likely.
(O+P+4M)/6.
 If the Optimistic is 8 days, Pessimistic is 14
days, and Most likely is 10 days, Pert is
10.333.
 ((8+14+4*10)/6)
 (22+40)/6
 62/6
 10.33

Tools
 Bottom-Up Estimating
 The work has to be very detailed for
this type of estimation to take place.
 Takes a very long time to complete,
but highly accurate.
 You break down the work to the lowest
levels and then aggregating the work
back up to find an overall duration.
 Data Analysis
 Reserve Analysis
 Often call Slack Time, or Contingency
Reserve, Time Reserves. Buffer
 Maybe a percentage or a set determined
time allowance
 Usually added because of Risk Factors
 Decision Making

Output
 Duration Estimates
 The likely number of work periods
required to completed an activity or
a work package. It does not have
any leads or lags assigned to it. It is
just a number. i.e. Painting room 6
with take at least 36 man hours, to a
maximum of 42 man hours
 May include some indication of the
range of possible results
 Basis of Estimates
 How the estimates were developed
and their ranges.
 It can also include all assumptions
and constraints made to create the
estimate

3-Point Estimate (PERT)
 PERT(Program (or Project) Evaluation and Review
Technique )
 Three-Point Estimate
 A scheduling tool that uses a weighted average formula to
predict the length of activities and the project.
 Beta Distribution
 Specifically, the PERT formula is (O+R(4)+P)/6
(Optimistic Estimate + (4 x Realistic) + Pessimistic Estimate)
6
 Standard Deviation
(P-O)/6
 Triangle Distribution
 The Triangle Distribution formula is (O+R+P)/3
(Optimistic Estimate + Realistic + Pessimistic Estimate)
3

Develop Schedule
 Analyzing activity sequences,
durations, resource
requirements, and schedule
constraints to create a schedule
model for project execution and
monitoring and controlling.
 It generates a schedule model
with planned dates for
completing project activities.
 Entering the activities, durations
and resources into the
scheduling tool will generates a
schedule with planned dates for
completing the project
activities.

Develop Schedule - ITTO
Inputs
Project Documents
Agreements
Schedule Network Analysis
Critical Path Method
Resource Optimization
Data Analysis
Schedule Compression
Project Management Information System
Agile Release Planning
Outputs
Schedule Baseline
Project Schedule
Schedule Data
Project Calendars
Change Requests

Develop Schedule - Tools
 Schedule Network Analysis
 It employs several different
techniques, (Critical path, Critical
Chain, What-if analysis, and
resource optimization techniques)
to determine the length of the
schedule. It is used to calculate the
early start and early finish dates,
late start and late finish dates.
 Resource Optimization Techniques
 A method to flatten the schedule
when resources are over-allocated
or allocated unevenly. Resource
leveling can be applied in different
methods to accomplish different
goals. One of the most common
methods is to ensure that workers
are not overextended on activities.

 Critical Path Method
 Calculate the early start (ES), early
finish (EF), late start (LS) and late
finish (LF) dates, without require
for any resource limitations. It is
used to help determined Lags,
Leads, activity relationships,
schedule constraints
 Critical Chain Method
 A method of planning and
managing projects that puts
more emphasis on the resources
required to execute project tasks
developed

 Data Analysis
 What If Scenarios (Monte
Carlo)
 Simulations
 Leads and Lags
 Schedule Compression
 Crashing(Adding resources to
a project activity)
 Always adds cost
 May add additional Risk
 Fast Tracking( Activates
performed in parallel)
 May not always add cost
 May increase risk due to project
rework

 PMIS
 Agile Release Planning
 The schedule will be broken up
into smaller iterations, verses to a
traditional project where the
schedule is for the entire product
release. Smaller increments allows
the customers an opportunity to
give feedback on the product with
a quicker turnaround
 Iteration plan is a plan that will be
used to create a single iteration for
part of the product.
 Release plan is a set of iterations
that will help to create a product
that would be given to the
customers for feedback

Develop Schedule - Outputs
 Project Schedule
 Project start and end date. Each
activity start & end date. The
project schedule maybe a high
level document, or as detail as
having each activities resourced
assign to it. Most often showed
as a graphically presentation.
 Project Network Diagrams
 Bar charts
 Activities represented by horizontal
bars on a horizontal axis that
represents the calendar.
 Milestone Chart
 A list of only key dates in the
project. A very high level detail of
the status of the project.
 Schedule Baseline
 Original Schedule baseline with
any approved changes to the
schedule

Develop Schedule - Outputs
 Schedule data
 Schedule templates that
the team used to calculate
durations, assumptions,
constraints or resource
requirements
 Project Calendars
 Identifies Project shifts
and work days

 Defining how the project
costs will be estimated,
budgeted, managed,
monitored, and controlled.
 It provides guidance and
direction on how the
project costs will be
project.

Project Cost Management -
Terms
 Value Engineering
 Aka, value analysis is finding
a less costly way of doing
work. It will look how to
achieve a goal/scope the
less costly way
Cost
Type
Explanation
Fixed Costs that stay same throughout the life of a project . I.E. bulldozer
Variable Costs that vary on a project. I.E. hourly labor, fuel for bulldozer
Direct
Expenses billed directly to the project. I.E. materials used to
construct bldg
Indirect
Costs that are shared & allocated among several or all projects. i.e.
mgr’s salary.
Sunk
Costs that have been invested into or expended upon the project.
Sunk costs are like spilt milk.

Plan Cost Management - ITTO
INPUTS
Project Charter
Expert Judgment
Data Analysis
Meetings
OUTPUTS
Cost Management Plan

Plan Cost Management -
Output
 Cost Management Plan
 How costs will be planned,
structured and controlled
 Units of measure
 Level of accuracy
 Reporting formats
 Control thresholds

Estimate Costs
 Developing an approximation of the
cost of resources needed to complete
project work.
 Usually expressed in some from of
currency, $, Euro, Yen, Won, etc..
 Accuracy of a project estimate will
increase as the project progresses
through the project life cycle
 Costs are estimated for all resources
that will be charged to the project
including but is not limited to labor,
materials, equipment, services, and
facilities, as well as special categories
such as an inflation allowance, cost of
financing, or contingency costs.

Estimate Cost - Types
 Definitive Estimates: –5%
to +10%
 Budget Estimates: –10%
to +25%
 Rough Order of
Magnitude Estimates: –
25% to +75%

Estimate Costs
INPUTS
Project Documents
Factors
Expert Judgment
Bottom-up Estimating
Three-Point Estimating
Data Analysis
Decision Making
OUTPUTS
Cost Estimates
Basis of Estimates

Estimate Costs - Tools
 Expert Judgment
 Analogous Estimating
 Top down, Pasted projects, Not
very detailed
 Parametric Estimating
 Statistical relationships between
historical data and variables
 8 hour work period, lay 50 cubic feet
of concrete
 1 hour work period, paint 32 square
feet of drywall
 Bottom-up Estimating
 Separate estimate for each activity
and aggregated up to summary
nodes on WBS
 Greatest Level of specified detail
 Highly accurate, labor intensive

Estimate Costs - Tools
 Pert, Three point Estimating
(Covered in Schedule
Management)
 Data Analysis
 Reserve Analysis (Money set
aside for Risk)
 Cost of Quality
 Failure
 Internal caused, (may need to
rework, scrap)
 External caused, (Warranty work,
Lost of business)
 Leads to rework and increasing
spend rate
 Success
 Training, proper equipment,
inspections
 PMIS
 Decision Making

Estimate Costs - Output
 Cost Estimates
 Costs associated with each
activity. This includes labor,
materials, equipment,
facilities, inflation, services,
etc…
 Range of possible estimates
 Confidence level of estimates
 How estimates were
developed and by whom

Determine Budget
 Process of aggregating
the estimated costs of
individual activities or
work packages to
establish an authorized
cost baseline.
 It determines the cost
baseline against which
project performance can
be monitored and
controlled.

Determine Budget - ITTO
INPUTS
Project Documents
Business Documents
Agreements
Expert Judgment
Cost Aggregation
Data Analysis
Historical Information Review
Funding Limit Reconciliation
Financing
OUTPUTS
Cost Baseline
Project Funding Requirements

Determine Budget - Tools
 Cost Aggregation
 Details on what each schedule activity is
scheduled to cost. These will be rolled up to
each parent work package to determined
total cost and budgetary requirements
 Data Analysis
 Reserve Analysis, Possible Contingency
reserves for the project
 Contingency Reserves: The PM determines,
manages, and controls the contingency reserves,
which will address the cost impact of the
remaining or known/unknown risks
 Management Reserve: The management
determines the funds to cover unknown/
unknown risks to the project
 Designed for possible risk obstacles to the
Baselines
 Historical Information Review
 Parametric or Analogous estimates based off
historical projects
 Best used when project are very similar in
nature

Determine Budget - Tools
 Funding Limit Reconciliations
 Projects current run rate vs.
what was planned over the
life cycle of the project.
Sections of the project may
need to be reschedule due
to budget limitations
 Financing
 Acquiring money for the
project from an external
source

Determine Budget Output
 Cost Baseline
 Includes the cost of all the activities, that are
aggregated to work packages. The work packages
and the contingency reserves are aggregated into
control account. The sum of all control account is
the cost baseline.
 Typically displayed in a S-Curve graph.
 The cost baseline represents the project cost, which
includes the contingency reserves. The project
budget is the cost baseline + management reserves.
 Project Funding Requirements
 What gets funded when and by how much. Is
there a trigger point, Milestone point, etc..

How To Ensure Effective
Quality Management
 Always cost more if the
customers find the
defects. Prevent defects
from going to the
customers
 Build quality into the
planning and design of a
project
 Build a culture in the
organization that wants
to produce quality work.

 “The standard of something as
measured against other things of a
similar kind; the degree of
excellence of something.”
 Identifying quality requirements
and/or standards for the project and
its deliverables, and documenting
how the project will demonstrate
compliance with quality
requirements and/or standards.
 Guidance and direction on how
quality will be managed and verified
throughout the project.
 Identifies what the quality
specifications are for this project and
how these specifications will be met

INPUTS
Project Charter
Project Documents
TOOLS & TECHNIQUES
Expert Judgment
Data Gathering
Data Analysis
Decision Making
Data Representation
Test and Inspection Planning
Meetings
OUTPUTS
Quality Management Plan
Quality Metrics

Plan Quality Management -
Tools
 Data Analysis
 Cost Benefit Analysis
 Does the activities, work
packages performed cost more
then the expected results. The
benefits must out weigh their
costs.
 Cost of Quality, (COQ)
 All costs incurred over the life of
the product ensuring it meets
quality of the product
 Conformance, Prevention costs,
Appraisal costs
 Non-Conformance, Internal and
external failure costs

Tools
 Test and Inspection Planning
 PM and team determine how to
test or inspect the project output
to ensure it meets the
stakeholders needs and
expectations.

Tools
 Logical Data Model
 A visual representation of
the data and you can then
use it to identify the best
methods to sort and
organize it
 Matrix Diagram
 The relationship between
two or more groups within
the project
 Mind Mapping
 Visually organize data
 Flowcharts
 A graphical representation of
the process and any room
for improvements
Collect
Requirements
Determine
Database
Fields
Organize into
tables
Determine Filed
types
Create
Database
Create tables

Output
 Quality Management Plan
 Quality standards that will be used
by the project
 Quality control and management
activities for the project
 Quality tools that will be used
 How to continually improve our
processes
 Quality Metrics
 Specifications on how quality will be
measure during the control quality
process. Such as, error per line of
code

 Describing how to estimate,
acquire, manage, and use team
and physical resources.
 Team resources are the people
working on the project to build
the deliverables
 Physical resources such as
supplies, materials, services,
facilities, and equipment will
be measured, acquired,
managed, and used in the
project

Plan Resource Management -
ITTO
INPUTS
Project Charter
Project Documents
Expert Judgment
Data Representation
Organizational Theory
Meetings
OUTPUT
Resource Management Plan
Team Charter

Tools
 Organization Charts and Positions
Descriptions
 3 Types
 Hierarchical
 Graphic, Top-Down Format, (similar format to
the WBS)
 Matrix-Based Chart
 Responsibility Assignment Matrix, (RAM).
RACI Charts
 Text-Oriented Format
 Detail description of roles, qualifications,
responsibilities, etc.

Tools
Proje
ct
Mana
ger
Team
member
Sponsor Customer
Develop Project
charter
A I R I
Define scope A R C I
Create WBS C A I I
Validate scope A I C R
RACI Charts

Tools
Project
Sponsor
Project Manager
Team Member
Sub Team
Member
Team Member
Sub Team
Member
Team Member
Sub Team
Member
Hierarchical Chart

Plan Resource Management –
Output
 Resource Management Plan
 part of the project management plan
and is used to manage both physical
and team resources
 It will guide the remaining five resource
management processes
 Contains the roles and responsibilities,
the organization chart, and project team
resource management.
0
1
2
3
4
5
6
Month 1 Month 2 Month 3 Month 4 Month 5 Month 6
Team
members

Plan Resource Management –
Output
 Team Charter
 Document that outlines
what will be acceptable
behavior within the project.
 Should include things like
the general rules of conduct
for meetings, decision-
making, and one-on-one
conversations

 Where you look at each
individual activity and
determine what and how
many resources are needed
to accomplish that activity
 Resources are not just
people, but also include
equipment, machines, and
different types of supplies
needed to finish the activity

Estimate Activity Resources -
ITTO
Inputs
Project Documents
Expert Judgment
Bottom-up Estimating
Data Analysis
Meetings
Outputs
Resource Requirements
Basis of Estimates
Resource Breakdown Structure

Tools
 Bottom-Up Estimating
 Break down the activities in more
detail until you can assign the
resources. You can then aggregate
them back up to the full activity
 Analogous Estimating
 Also known as top-down
estimation. Analogous estimation
relies on historical information to
assign the current duration to the
activities. It is based on a limited
amount of information.
 Parametric Estimating
 Uses a math algorithm to
calculate cost or duration

Output
 Resource Requirements
 will document the number
and types of resources
needed to complete each
activity. This should be very
detailed.
 Resource Breakdown Structure
 Hierarchical breakdown of
resources by their categories
and types.
 How the estimates were
created.

Plan Communication
Management
 Developing an appropriate
approach and plan for project
communications activities
 Based on the information needs
of the project stakeholders
 Documented approach to
effectively and efficiently engage
stakeholders

Plan Communication
Management - ITTO
INPUTS
Project Charter
Project Documents
Expert Judgment
Communication Requirements Analysis
Communication Technology
Communication Models
Communication Methods
Data Representation
Meetings
OUTPUTS
Communications Management Plan
Project Documents Update

Plan Communication
Management - Tools
 Expert Judgement
 Communication Requirements Analysis
 Analyzing the communications needs of the stakeholders
 Lack of communication leads to failure
 Communications Channels
 Channels = n(n-1)/2
 N=The number of people on the project
 4 Team Members= 6 lines of communication
 4(4-1)/2=x
 6=x
 There are 10 stakeholders on a project, how many
channels will the project manager need to analyze?
 10(10-1)/2 = 45

Plan Communication
Management - Tools
 Communication Technology
 Method of communication
 Technology, Email, phone, fax, Web page, in-person
 Level of Urgency
 Ease of use
 Sensitivity and confidentiality of the information
 Communication Methods
 Informal Written
 Email, Memorandums
 Formal Written
 Contracts, Project Documents, Legal Notices
 Informal Verbal
 Phone calls, random discussions
 Formal Verbal
 Presentations, Speeches
 Push- Email Blast
 Pull-Download information
 Interactive- Joint Discussions

Plan Communication
Management - Tools
 Communication Models
 Sender - The person or group
sending the message to the
receiver.
 Encoder - The device or
technology that encodes the
message to travel over the
medium.
 Decoder - This is the inverse of the
encoder.
 Receiver - This is of course the
recipient of the message.
 Paralingual - The pitch, tone, &
inflections in the sender’s voice
affect the message being sent.
 Nonverbal
 Communication Blocker

Plan Communication
Management - Tools
 Communication styles
assessment
 Technique to determine the ideal
communication method, format,
and substance for planned
communication
 Political awareness
 Achieved through a good
perception of strategies, hidden
agenda, and power structure and
relationship within and around the
project
 Cultural awareness
 Understanding the differences
among individuals, groups, and
organizations and adjusting the
project’s communication to these
differences.

Plan Communication
Management - Output
 Communications Management Plan
 Who should receive project
communications
 What communications they should
receive
 Who should send the
communication
 How the communication will be
sent
 How often it will be updated
 Definitions so that everyone has a
common understanding of terms.

Project Risk Management
 Conducting risk management planning,
identification, analysis, response
planning, response implementation, and
monitoring risk on a project.
 Individual project risk: is an uncertain
event or condition that, if it occurs, has a
positive or negative impact on one or
more parts of the project
 Overall project risk: The risk exposure of
the project as a whole. It’s made up of
the sum of individual project risks plus
other sources of uncertainty.
 Risk is negative or positive. Negative risk
are threats and positive risks are
opportunities.
 Increase the probability and/or impact of
positive risks and to decrease the
probability and/or impact of negative
risks

 Defining how to conduct risk
management activities for a
project
 Planning how to identity,
assess, response, implement
responses and monitor risk
 Risk Management is a
proactive approach and
should be done early in the
project

Plan Risk Management - ITTO
INPUTS
Project Charter
Project Documents
Expert Judgments
Data Analysis
Meetings
OUTPUTS
Risk Management Plan

Plan Risk Management -
Outputs
 Risk Management Plan, (Roadmap to
the other 6 risk processes)
 Used to determine
 How risks will be categorized/identified
 How quantitative/ qualitative analysis
will be completed
 How risk response planning will
happen
 How will the risk response be
implemented
 How risks will be monitored
 How ongoing risk management
activities will happen throughout the
project life cycle
 Roles and responsibilities for the
project team
 Stakeholders risk appetite, helps to
determine what is acceptable risk vs.
non acceptable
 Risk Breakdown structure(RBS) is used
to categories risks.

Sample Risk Breakdown
Structure
Risk
External
Regulation
Vendors
Organizational
People
Funding

Identify Risks
 Identifying individual project
risks as well as sources of
overall project risk, and
documenting them in the risk
register and risk report
 All personnel should be
encouraged to identify risks.
 Should be done throughout
the project. Risk changes
daily.
 Identify both positive and
negative risk

Identify Risks
INPUTS
Project Documents
Agreements
Procurement Documentation
Expert Judgment
Data Gathering
Data Analysis
Prompt Lists
Meetings
OUTPUTS
Risk Register
Risk Report

Identify Risks - Tools
 Prompt Lists
 A predetermined list of
risk categories. RBS can
be used to used to
identity both individual
and overall risk

Identify Risks - Tools
 Data Analysis
 Documentation Analysis
 Structure review of all
project documentation
 Assumptions and
constraints analysis
 Root Cause Analysis
 SWOT Analysis
Strengths
- Expert team
-Management support
Weaknesses
-Little free time
-High cost
Opportunities
-New Market
-New IT Systems
Threats
- Regulations
-Staff Shortage
SWOT

Identify Risks
 Risk Register - (Individual Project
Risks)
 List of all Identified Risks
 List of Potential Responses
 Provides a list of all identified
risks on the project, what
reactions to this risk are, what
the root causes are, and what
categories the risks fall into.
 Risk Report
 Sources of overall project risk
and summary information on
identified individual risk.
Risk
ID
Risk Response Cause Project
Area
S1 Bad weather Add 3 more
days to
schedule
Environment Time
C1 Cost overrun Add 10% more
to budget
Supplier might
increase cost
Cost

Perform Qualitative Risk
Analysis
 Prioritizing individual
project risks by assessing
their probability of
occurrence and impact as
well as other
characteristics.
 Done in order to determine
which risks are the highest
priority on the project.
 Creates a ranking
 Preformed throughout the
project

Analysis - ITTO
INPUTS
Project Documents
Expert Judgment
Data Gathering
Data Analysis
Risk Categorization
Data Representation
Meetings
OUTPUTS

Analysis - Tools
 Data Analysis
 Risk Probability and Impact
Assessment
 The likelihood that each specific risk
will occur, level of probability
 Investigate the potential effect on the
project, Cost, Schedule, Quality,
Performance, Positive or Negative
 Risk Data Quality Assessment
 The degree of which the risk is
understood and the accuracy, quality,
reliability and the integrity of the data
 Assessment of other risk parameters
 Other parameters such as urgency,
proximity, manageability, and
detectability.
 Risk Categorization
 Sources of Risk
 Grouped by root cause

Analysis - Tools
 Probability and Impact Matrix
 Outlines the probability and impact on the project
 Sorted by High Risk, Medium Risk, Low Risk
 Hierarchical Char
 Bubble Chart
Risk bubble chart
Risk Probability Impact Score Ranking
Bad
Contractor
4 5 20 High
Bad
Weather
3 3 9 Medium
Earthquake 1 5 5 Low
Probability = 1-5 Impact = 1-5
Probability and Impact Matrix

Analysis - Outputs
 Risk Register
 Risk Report

Perform Quantitative Risk
Analysis
 Numerically analyzing the
effect of individual project
risks on the overall project
objectives.
 Assigns a value to the risk
that have been ranked by
qualitative risk analysis.
 Usually requires specific risk
software and knowledge in
the development and
interpretation of risk
models.

Analysis - ITTO
INPUTS
Project Documents
Factors
Expert Judgment
Data Gathering
Representations of Uncertainty
Data Analysis
OUTPUTS

Analysis – Tools
 Representation of
Uncertainty
 Probability distribution,
looking at the probability
of risks actually taking
place
 Triangular or beta
distributions

Analysis – Tools
 Data Analysis
 Sensitivity Analysis
 Tornado Chart

Analysis – Tools
Initial
Cost
Risk Cost Probabilit
y
EMV Total
New
Constructed
House
1,000,000 400,000 25% 100,000 1,100,000
Remodel older
house
800,000 500,000 10% 50,000 850,000
To calculate the EMV you would take the probability multiply the risk
costs. To get the total, add the EMV to the initial cost.
 Data Analysis
 Sensitivity Analysis
 Decision Tree Analysis
 Make or buy analysis

Analysis – Output
 Risk register

Plan Risk Responses
 Developing options, selecting
strategies, and agreeing on
ways to address risk on the
project
 Will allocate resources needed
to response to risk if they
happen
 Will address all risk

Plan Risk Responses - ITTO
INPUTS
Project Documents
Expert Judgment
Data Gathering
Strategies for Threats
Strategies for Opportunities
Contingent Response Strategies
Strategies for Overall Project Risk
Data Analysis
Decision Making
OUTPUTS
Change Requests

Plan Risk Responses - Tools
 Strategies for Negative Risk or
threats
 Escalate-Outside the
Project Team Level
 Avoid-eliminate the risk
entirely
 Transfer-transfer ownership
to a 3rd party
 Mitigate- reduce the
probability of the risk event
 Accept- Deal with the Risk
at hand

 Strategies for Opportunities (Positive
Risk)
 Escalate-Outside the Project Team
Level
 Exploit-Remove any and all
uncertainty
 Share-Some or all ownership to a
3rd party
 Enhance-Increase the probability
of the event happening
 Accept -Take advantage of the
opportunity, but not seek it
 Strategies for Overall Project Risk
 Avoid
 Exploit
 Transfer/Share
 Mitigate/Enhance
 Accept

 Contingent Response Strategies
 May undertake certain risk
events, if certain conditions
apply

Plan Risk Responses -
Outputs
 Risk register

Agreements (Contracts)
 Should clearly outline the deliverables and results
anticipated, including any knowledge transfer from
the seller to the buyer.
 Know the laws and regulations from the local
country that could affect the contract
 Generally considered a legally binding documents
between buyers and sellers
 Should outline:
 Formal written document
 Scope of work to be performed
 Roles and responsibilities
 How to perform the work, including locations and
times?
 Terms and conditions
 Warranties and penalties
 Payment terms
 Termination clauses
 Change request process
 Incentives
 Insurance and performance bonds

Types of Contracts
Contract Types
Fixed-Price
Firm fixed price
Fixed price
incentive fee
Fixed price with
economic price
adjustments
Cost-
reimbursable
Cost plus fixed
fee
Cost plus
incentive fee
Cost plus award
fee
Time and
Material

Fixed Price (Lump Sum)
 When the buyer pays one flat price
(lump sum) for all work in the contract
 This would include all labor and
materials
 Use when the scope is well-defined
and understood
 All risk is with the seller
 3 Types:
 Firm Fixed Price (FFP): This contract is when the
price is fixed and cannot be changed.
 Fixed Price Incentive Fee (FPIF): This contract is
when the fixed price includes an additional fee
for meeting a target set forth in the contract.
 Fixed Price Economic Price Adjustment (FP-EPA):
This contract is used to adjust the fixed cost over
the life of the contract because of economic
conditions.

Cost-reimbursable
 When the buyer pays for the work
expenses and then pays the seller a fee
for his profit
 The risk is with the buyer because the cost
overrun of work expense is covered by the
buyer
 3 Types
 Cost plus fixed fee (CPFF): This contract is
when the buyer pays the work expense and
then a fixed fee to the seller for profit.
 Cost plus incentive fee (CPIF): This contract
is when the buyer pays the work expense
and an additional fee, if a target is met, such
as, finishing two weeks earlier.
 Cost plus award fee (CPAF): This contract is
when the buyer pays the work expense and
pays an award fee that is based on
satisfaction of work.

Time and material
 Time and material contract
is when the buyer pays for
both labor and material
 The buyer takes all the risk
of cost overrun for both the
labor and materials
 Should only be used when
the scope is high-level.

Plan Procurement
Management
 Determines whether to obtain
goods and services from outside
the project and, if so, what to
acquire as well as how and when
to acquire it.
 The process of documenting
what procurements are needed
for the project, detailing the
approach, defining selection
criteria to identify potential
sellers, and putting together a
Procurement management plan.

Plan Procurement
Management - ITTO
INPUTS
Project Charter
Business Documents
Project Documents
Expert Judgment
Data Gathering
Data Analysis
Source Selection Analysis
Meetings
OUTPUTS
Procurement Management Plan
Procurement Strategy
Bid Documents
Procurement Statement of Work
Source Selection Criteria
Make-or-buy Decisions
Independent Cost Estimates
Change Requests
Organizational Process Assets Updates

Plan Procurement
Management - Tools
 Data Gathering
 Market Research
 Data Analysis
 Make-or-buy analysis
 Source Selection Analysis
 Understanding of work
 Risk
 Cost
 Past Performance
 References
 Production ability
 Warranty

Plan Procurement
Management - Output
 Procurement Management Plan
 Outlines the activities to be undertaken
during the procurement processes
 Make contain a prequalified sellers list
 Procurement Strategy
 Determine how to deliver the deliverables,
types of contracts to use, what phases will be
used to complete procurements
 Bid Documents
 Used to Solicit Proposals from potential
sellers
 RFI, Request for information
 IFB, Invitation for bid
 RFP, Request for proposal
 RFQ, Request for quote
 Procurement Statement of Work
 Developed from the Scope Baseline, Lists the
needs of the buyer
 Allows prospective sellers to determine of
they can meet the requirements set forth by
the Buyer

Plan Procurement
Management - Output
 Source Selection Criteria
 Cost, location, license, certification,
reference, warranty, or experience.
This needs to be determined before
seller is selected.
 Make or buy Decisions
 What will the project make or buy
 Independent Cost Estimates
 Cost estimate done by an outside
professional
 Change Requests

 Developing methods to
involve project
stakeholders
 Centered on their needs,
expectations, interests, and
potential impact on the
project.
 It creates an actionable
plan to interact effectively
with stakeholders

- ITTO
INPUTS
Project Charter
Project Documents
Organizational Process Asset
Expert Judgment
Data Gathering
Data Analysis
Decision Making
Data Representation
Meetings
OUTPUTS
Stakeholder Engagement Plan

 Stakeholder Engagement
Assessment Matrix
 5 levels of engagement
 Unaware
 Resistant
 Neutral
 Supportive
 Leading
Stakeholder Unware Resistant Neutral Supportive Leading
Mary Current Desired
Jane Current Desired
Bob Desired

- Outputs
 Stakeholder Engagement Plan
 How will the team keep the
stakeholders engaged on the
project.
 What type of communication
will be needed to engage
them on the project.

Direct and Manage Project
Work
 Performing the work defined
in the project management
plan
 Involves managing people
and keeping them engaged,
improving the processes,
requesting changes, and
implementing approved
changes
 Summary of all other
executing processes

Work - ITTO
INPUTS
Project Documents
Approved Change Requests
Expert Judgment
Meetings
OUTPUTS
Deliverables
Work Performance Data
Issue Log
Change Requests

Work - Inputs
 Approved Change Requests

Work - Output
 Deliverables
 Any product, service, or result required
to complete the project
 Work Performance Data
 Information on the status of these
deliverables
 Is it tracking Positive or Negative
against the plan/baselines,
(cost/durations)
 Work completed, start/end dates of
activities, # of changes requests, # of
defects,
 Issue Log
 A record of all the issues/problems you have
encountered on the project
 All issues are described, assigned, prioritized,
and addressed.

Work - Output
 Change Requests
 Corrective Action
 Fixing past errors
 Realigns the project performance
 Preventive Action
 Fixing future errors
 Questions if everything is aligned with
the project plan
 Defect Repair
 Modify a nonconforming product or
result

 Using existing knowledge and creating
new knowledge
 Contribute to organizational learning
 Knowledge created by the project will be
made available to support organizational
operations and future projects or phases
 Commonly split into explicit and tacit.
 Explicit knowledge can be formally documented and shared,
 Data
 Documents
 Records
 Tacit knowledge exists inside the heads of your employees
 Experience
 Thinking

Manage Project Knowledge -
ITTO
INPUTS
Project Documents
Deliverables
Expert Judgment
Knowledge Management
Information Management
OUTPUTS
Lessons Learned Register
Updates

Tools
 Knowledge Management
 The sharing of knowledge between
stakeholders on a project. Used to foster
project interaction. Sure as:
 Networking
 Workshops
 Meetings
 Information Management
 The collection, storage, dissemination,
archiving and destruction of information

Outputs
 Lessons Learned Register
 Gathered throughout the project,
not just at the end
 Updated whenever new
knowledge within the project is
discovered by any stakeholder

Manage Quality
 Translating the quality
management plan into
executable quality activities
 It increases the probability of
meeting the quality objectives
as well as identifying
ineffective processes and
causes of poor quality.
 Maybe called Quality
Assurance.
 Confirm the quality processes
used are meeting the quality
objectives.

Manage Quality
INPUTS
Project Documents
Organizational Process
Assets
TOOLS & TECHNIQUES
Data Gathering
Data Analysis
Decision Making
Data Representation
Audits
Design for X
Problem Solving
Quality Improvement Methods
OUTPUTS
Quality Reports
Test and Evaluation Documents
Change Requests

Manage Quality - Tools
 Affinity Diagrams
 Used to group ideas together
 Matrix Diagrams
 Shows the relationship among
processes
 Cause and Effect Diagrams
 Also known as Ishikawa or Fishbone
diagram, it will tell you the causes of
defects
Fail PMP Exam
Work/Famaily Exam
Lack of
Wrongmaterial
Lack of
Anxiety
Cold/Hot exam room
Run out of time
Distraction from studying
Too much work

 Flowcharts
 Flowcharts show you a graphical
representation of the process and
any room for improvements.
 Histograms
 Histograms are bar charts that show
the distribution of numerical data.
One example of a histogram is a
Pareto diagram. Pareto diagrams use
the Pareto principle of 80/20.
0%
20%
40%
60%
80%
100%
120%
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
Salaries Contractors Rentals Equipment Material
Project Expenses
Amount Cumulative %

 Scatter Diagram
 Scatter diagrams show trends
in relation to different variables
0
1
2
3
4
5
6
7
8
9
0 5 10
Number
of
Defects
Weeks
Defects per week

 Audits
 Identify all best practices are being
executed
 Identify all short comings and gaps in the
process
 Design for X
 Used by engineers in order to design a
particular aspect of a product
 Problem Solving
 Finding solutions to problems. identifying
the problem, determining what’s causing it,
looking at possible solutions, selecting a
solution, implementing a solution, and
verifying that it solves the problem.
 Quality Improvement Methods
 Find ways to improve the quality processes

Manage Quality - Output
 Quality Reports
 Report generally includes
information about quality
issues on the project and
recommendations on how to
improve the processes being
used.
 Test and Evaluation Documents
 Documents generally take the
form of a checklist that can be
used when checking the
quality of the deliverables

Acquire Resources
 Getting the staff and
physical resources needed
to build the deliverables
on the project.
 Done continuously
throughout the project or
phase
 Both internal and external
resources

Acquire Resources - ITTO
INPUTS
Project Documents
Decision Making
Pre-Assignment
Virtual Teams
OUTPUTS
Physical Resource Assignments
Project Team Assignments
Resource Calendars
Change Requests
Project Management Plan updates
Enterprise Environmental Factors Updates

Acquire Resources - Tools
 Decision Making
 Multi-Criteria Decision Analysis
 Availability, Cost, Experience, Ability
 Knowledge, Skills, Attitude, International
Factors
 Negotiation
 Functional Managers for particular resources
 Other PM teams in motion, Vendors,
Contractors, 3rd parties
 Pre-Assignment
 Team Members are selected in advance of
the project
 Virtual Teams
 Wide Spread Geographical areas, Another
city, Country, etc…
 Work from home, Different Shifts

Acquire Resources - Outputs
 Physical resource Assignments
 Document how you allocated the
physical resources on the project.
This usually includes assigning
materials, supplies, equipment, or
locations to the project work.
 Project Team Assignments
 Assign the project team to their
roles and responsibilities
 Resource Calendars
 Shows working shifts for
resources. Shows availability.

Develop Team
 Process of improving
abilities, team member
communication, and the
overall team atmosphere.
 Critical factor for the
project success
 Focuses on building a
sense of team and
improving its performance
 PM primary responsible
Binging together multiple
personalities into one
working group

Develop Team
 Tuckman’s Ladder, (Five
Stages)
 Forming
 People getting to know
one another
 Storming
 Speaking about issues on
the project
 Norming
 Coming to a solution to
issues
 Performing
 Doing the work
 Adjourning
 Team is release

Develop Team - ITTO
INPUTS
Project Documents
Factors
Colocation
Virtual Teams
Recognition and Rewards
Training
Individual and Team Assessments
Meetings
OUTPUTS
Team Performance Assessments
Change Requests
Updates
Updates

Develop Team - Tools
 Co-Location (Tight Matrix)
 Moving the entire team into one
physical location, War room
 Maybe temporary or long term
 Virtual teams
 Communications Technology
 The way the team communicates,
Email, phone, fax, text messages
 Interpersonal and Team Skills, (Soft
Skills)
 Anticipating the team needs,
acknowledging their concerns
 Conflict Management
 Influencing
 Motivation
 Negotiations
 Team building

 Training
 Ensuring all team members
get required training for the
project
 Meetings
 Individual and Team
Assessments
 Individual’s strengths and
weaknesses
 How does the team makes
decisions, resolves conflicts,
communicates, a builds trust
with each other

 Recognition and Rewards
 Rewarding good behavior, Only
desirable behavior should be
rewarded, used to increase morale
 Maslow’s hierarchy of needs
1. Physiological: The necessities to live:
air, water, food, clothing, and shelter.
2. Safety: People need safety and
security; this can include stability in
life, work, and culture.
3. Social: People are social creatures and
need love, approval, and friends.
4. Esteem: People strive for the respect,
appreciation, and approval of others.
5. Self-actualization: At the pinnacle of
needs, people seek personal growth,
knowledge, and fulfillment.
Self-
Actualization
Esteem
Social
Safety
Physiological

 Herzberg’s Theory of Motivation
 Hygiene agents (What factors influence
satisfaction at work) are expected by and
can only demotivate if they are not present.
Motivating agents provide opportunity to
exceed, and advance.
 McGregor’s Theory X and Y
 Theory X- is bad. These people need to be
watched all the time, micromanaged, and
distrusted, people avoid work,
responsibility, and have no ability to
achieve.
 Theory Y is good. These people are self-
led, motivated, and can accomplish new
tasks proactively.
 Theory Z
 Increased Loyalty at the workplace. Theory
emphasizes the well-being of the
employees, both at work and outside of
work, it encourages steady employment

 Expectancy Theory
 People behave based on what
they expect as a result of their
behavior.
 McClelland 3 need theory
 Achievement
 Power
 Affiliation
 Forms of Power
 Reward Power - Ability to give
rewards
 Expert Power - SME
 Legitimate(formal power)
 Referent- Respect /Personality of
the Manger
 Punishment- Punish associates
when they fail (least desirable)

Develop Team - Outputs
 Team Performance
Assessments
 Evaluation of the team
 Task-oriented or result-
oriented
 Improve team members skills
 Reduce staff turn over rate
 Increase team members
cohesiveness
 Additional training,
mentoring, coaching
assistance needed?

Manage Team
 Manage Team is the process
of tracing team member
performance, providing
feedback, resolving issues,
and managing team
changes.
 Team management involves
a combination of skills with
special emphasis on
communication, conflict
management, negotiation,
and leadership.

Manage Team - ITTO
INPUTS
Project Documents
Work Performance Reports
Team Performance Assessments
System
OUTPUTS
Change Requests
Updates

Manage Team - Tools
 Project Management Information System
(PMIS)
 Sources of Conflict
 Greatest project conflict occurs between
project managers and functional managers.
Disagreements over schedules, priorities, and
resources.
Conflict
Resolution
Quick Example
Problem
Solving
(confronting)
Let’s put our heads together, study the problem and
find the best solution. Win-Win
Forcing
Bob’s got priority here, so we’ll go with his opinion
on the solution. Win-Lose
Compromising
Let’s take a little of both sides of the arguments and
create a mixed solution. Lose-Lose
Smoothing
It’s really not that big of a problem. Can be
considered a Lose-Lose
Withdrawal
I’m leaving. Do whatever solution works. The conflict
is not resolved and it is considered a Yield-Lose
solution

Manage Team - Tools
 Steps to follow:
 Define the cause of the problem (not just the
symptoms).
 Analyze the problem (cause-and-effect
diagram).
 Identify solutions.
 Implement the selected solution.
 Review the solution.
 Confirm that the solution solved the problem.
 Emotional Intelligence
 Manage the personal emotions of oneself, other
people and groups.
 Leadership
 Drive the project vision, and inspire high quality
work
 Influencing
 Excellent listening skills, being able to articulate
key details and positions
 Reach agreements
 Effective Decision Making
 Manage risk, develop team creativity, focus on
project goals and milestones, analyze all project
information

Manage Team - Output
 Change Request

Manage Communication
 Ensuring timely and suitable
gathering, creation,
distribution, storage,
retrieval, management, and
monitoring, of project
communications
 Follow the communication
management plan

Manage Communications -
ITTO
INPUTS
Project Documents
Factors
Organizational Process
Assets
Communication Methods
Communication Skills
Systems
Project Reporting
Meetings
OUTPUTS
Project Communications
Updates

Manage Communication -
Tools
 Communication Technology
 Communication Methods
 Communication Skills
 Communication competence
 Feedback
 Nonverbal
 Presentations
 Project Reporting
 Collecting and distributing
project information

Tools
 Interpersonal and Team
Skills
 Active Listening
 Cultural Awareness
 Meeting Management
 Agendas
 Stay on Topic
 Minutes
 Networking
 Political Awareness

Output
 Project Communications
 Performance reports,
deliverables status,
baseline reporting

 Executes risk response
plans when risk has taken
place
 Minimizes the project
threats and maximizes the
project opportunities

Implement Risk Responses -
ITTO
Inputs
Project Documents
Organizational process assets
Expert Judgment
Influencing
System
OUTPUTS
Change Requests

 The process of obtaining a
seller response, selecting a
seller, and awarding a
contract.
 It selects a qualified seller
and implements the legal
agreement for delivery.

Conduct Procurements - ITTO
INPUTS
Project Documents
Seller Proposals
TOOLS & TECHNIQUES
Expert Judgment
Advertising
Bidder Conferences
Data Analysis
OUTPUTS
Selected Sellers
Agreements
Change Requests

Conduct Procurements -
Inputs
 Procurement Documentation
 Bid Documents
 Procurement Statement of Work
 Independent Cost Estimates
 Source Selection Criteria
 Seller Proposals

Tools
 Advertising
 Some contracts may be
required to be advertised,
i.e. Government
 Bidder Conference
(Contractor, Vendor, or Pre-
bid conferences)
 Meeting between buyer
and sellers
 Data Analysis
 Proposal evaluation
 Interpersonal and Team
Skills
 Negotiations

Outputs
 Selected Sellers
 Agreements

Manage Stakeholder
Engagement
 Communicating and working
with stakeholders to meet
their needs and expectations
 Addressing issues, and get
them involve

Manage Stakeholder
Engagement - ITTO
INPUTS
Project Documents
Expert Judgment
Feedback
Ground Rules
Meetings
OUTPUTS
Change Requests

Manage Stakeholder
Engagement - Tools
 Grounds rules
 Defined in the team
charter for team
members and
stakeholders

Manage Stakeholder
Engagement - Output
 Change Requests

Monitor and Control Project
Work
 Process of tracking, reviewing,
and recording the progress to
meet the performance defined in
the PM Plan.
 Ensures that the plan is working,
identifies any areas in which
changes to the plan are required,
and initiates the corresponding
changes
 Takes all the Work Performance
Information and creates the
Work Performance Reports.

Work - ITTO
INPUTS
Project Documents
Work Performance Information
Agreements
Expert Judgment
Data Analysis
Decision making
Meetings
OUTPUTS
Change Requests

Work - Inputs
 Work Performance
Information
 Status of the deliverables,
project forecasts, status of
change request

Work - Outputs
 Change request
 Work Performance Reports

Perform Integrated Change
Control
 Review all change requests;
approving changes and managing
changes to deliverables, project
documents, and the project
management plan
 Communicating the decisions.
 Process where you assess the change’s
impact on the project
 Any Stakeholder may request a change
 Should be submitted in written form
 Change Control Board – Group
responsible for reviewing, evaluating,
approving, deferring, or rejecting
changes to the project and for
recording and communicating such
decisions.

Control - ITTO
INPUTS
Project Documents
Risk Report
Change Requests
Expert Judgment
Change Control Tools
Data Analysis
Decision making
Meetings
OUTPUTS

Control
 Process for making change
1. A stakeholder needs to identifies a need
for a Change request
2. A written change request is submitted it
to the Project Manager
3. The Project Manager assess the change
and looks for any other options for the
Change Request. Looks at the impact of
the change request
4. The Change request is submitted to the
Change Control Board
5. The Change request is either approved or
rejected by the Change Control Board
6. If approved, The PM will adjust the
• Then manage the project to the new
plan
7. If it is not approved, the team goes back
to the issue and develop a new change
request, repeat step 1

Control - Inputs
 Work Performance Reports
 Change requests

Control - Tools
 Change Control Tools
 To manage the change
requests, status, and resulting
decisions
 Update the Stakeholders with
current information

Control - Outputs
 Approved Change Requests
 Once the change control board
members approve a change
request, it will be implemented
in the Direct and Manage
Project Work process
 Project Document updates
 Change log

Validate Scope
 Formalizing acceptance of the
completed project deliverables.
 The verified deliverables obtained
from the Control Quality process
are reviewed with the customer or
sponsor to ensure they are
completed satisfactorily and have
received formal acceptance of the
deliverables by the customer or
sponsor
 Done at the same time or
immediately after Quality Control
 Close Project or Phase may start
upon completion of this process
 Concerned with correctness of the
deliverable

Validate Scope - ITTO
INPUTS
Project Documents
Verified Deliverables
Inspection
Decision Making
OUTPUTS
Accepted Deliverables
Change Requests

Validate Scope - Inputs
 Verified Deliverables (Created
during the Perform Quality
Control Process)

Validate Scope - Tools
 Inspection
 The measuring, examining,
testing and verifying to
determine whether the work
and the deliverables have met
the requirements set forth in
the Scope Baseline, and you
have successful
product/result/service
acceptance.
 It can also be called a product
review, audit, walkthrough.
 Decision Making

Validate Scope - Outputs
 Accepted Deliverables
 Deliverables that have met the
acceptance criteria, and that have
been signed off and approved by
the sponsor or the customer.
 Change Requests
 Deliverables that have not met the
acceptance criteria, are dealt with
via Perform Integrated Change
Control process. Product rework is
necessary to repair the defect.
 Work Performance Information
 Information about Project progress

Control Scope
 Process of monitoring the status
of the project and product
scope and managing changes to
the scope baseline.
 The uncontrolled expansion to
product or project scope
without adjustments to time,
cost, and resources is referred to
as scope creep.
 Determines if a scope change
has happened.
 When changes are made and
approved, the project baselines
will need to be adjusted to
reflect these changes

Control Scope - ITTO
INPUTS
Project Documents
TOOLS & TECHNIQUES
Data Analysis
OUTPUTS
Change Requests

Control Scope Control - Tools
 Data Analysis
 Variance Analysis
 Determining whether work being
perform has a degree of variance
as it relates to the scope baseline
 What is the cause of the variance,
how extensive is the variance
 Is corrective/preventative action
required
 Trend Analysis
 Performance of the scope over
time

Control Scope Control -
Outputs
 Work Performance
Information
 Planned vs. actual
performance
 Change Requests

Control Schedule
 Monitoring the status of the
project to update the project
schedule and managing changes
to the schedule baseline.
 The schedule baseline is
maintained throughout the
project.
 Compare the work results to the
plan to see if they line up
 What is the status of the project,
how did it reach this point?

Control Schedule - ITTO
INPUTS
Project Documents
Data Analysis
Critical Path Method
System
Resource Optimization
Leads and Lags
Schedule Compression
OUTPUTS
Schedule Forecasts
Change Requests
Project Management Plan Update

Control Schedule - Tools
 Data Analysis
 Performance Reviews
 Measuring actual start/finish dates
vs. planned start/finish dates
 If negative variance is in place, is
the project in jeopardy
 Earned Value Analysis
 Performance Reviews
 What-If Scenarios
 PMIS
 Critical Path Method
 Resource Optimization Techniques
 Leads and Lags
 Schedule Compression, (Fast Track
or Crash)

Control Schedule - Output
 Work Performance information
 Schedule Forecast
 Based on Past performance
and expected future
performance
 Change Requests

Control Costs
 Monitoring the status of the project to
update the project costs and managing
changes to the cost baseline.
 Primarily Concern with cost variance
 Any increase to the authorized budget
can only be approved through the
process

Control Cost - ITTO
INPUTS
Project Documents
Project Funding Requirements
TOOLS & TECHNIQUES
Expert Judgment
Data Analysis
To-Complete Performance Index
OUTPUTS
Cost Forecasts
Change Requests

Control Costs - Tools
 Data Analysis(Formulas to be
covered in EVM Section)
 Earned Value Analysis
 Variance Analysis
 Trend Analysis
 Reserve Analysis
 To-Complete Performance
Index (TCPI)
 Formula to be covered in
EVM Section.
 PMIS

Control Costs Continue -
Outputs
 Costs Forecasts
 Uses the EAC (Estimate at
Completion) EVM formula.
 Change requests

Control Quality
 Assess performance and ensure the
project outputs are complete,
correct, and meet customer
expectations.
 Verifying that project deliverables
and work meet the requirements
specified by key stakeholders for
final acceptance.
 Each deliverable is inspected,
measured, and tested

Control Quality - ITTO
INPUTS
Project Documents
Deliverables
TOOLS & TECHNIQUES
Data Gathering
Data Analysis
Inspection
Testing/Product Evaluations
Data Representation
Meetings
OUTPUTS
Quality Control Measurements
Verified Deliverables
Change Requests

Control Quality - Input
 Quality Management Plan
 Work Performance Data
 Approved Change Requests
 Deliverables
 Output from direct and
manage project work

Control Quality - Tools
 Data Gathering
 Checklists - ensures that all
components of the
deliverables are checked
correctly
 Check sheets - used to
keep a running total or tally
 Statistical Sampling
 Questionnaires and Surveys
 Inspection
 Inspections are often
referred to as audits, walk-
throughs or peer reviews.
Used to validate defect
repairs

 Testing/Product Evaluations
 Before the project team or
manager can verify that a
deliverable has met all its
quality requirements they
would have to test these
deliverables extensively. E.g.
Unit testing, integration
testing.
 Cause and Effect Diagrams
 Scatter Diagrams
 Histogram
 Pareto Diagrams

 Control Chart
 will tell if a process is in
“control”
 identify the rule of seven

Control Quality - Output
 Quality Control Measurements
 The results of the activities done in
the control quality processes to
determine if the quality standards
or policies were met
 Verified Deliverables
 An input to Validate Scope
 Needed for formal acceptance
 Change Requests

Control Resources
 How to correctly manage
the physical resources on
the project as the project is
progressing
 This process does not look
at the HR resources which
was covered in the previous
process (manage team).
 project manager will have
to ensure that the physical
resources are being used
correctly and efficiently

Control Resources
INPUTS
Project Documents
Agreements
Data Analysis
Problem Solving
System
OUTPUTS
Change Requests

Monitor Communication
 Ensuring the
communications
requirements of the project
and its stakeholders are met.
 Ensures that the
communications
management plan is being
followed

Monitor Communication -
ITTO
INPUTS
Project Documents
Expert Judgment
Project Management Information Systems
Data Analysis
Meetings
OUTPUTS
Change Requests

Monitor Risks
 Monitoring the
implementation risk
response plans
 Tracking identified risks
to see if they change
 Identifying and analyzing
new risks
 Evaluating risk process
effectiveness throughout
the project.
 24/7/365

Monitor Risks - ITTO
INPUTS
Project Documents
Data Analysis
Audits
Meetings
OUTPUTS
Change Requests

 The process of managing
procurement relationships;
monitoring contract
performance and making
changes and corrections as
appropriate; and closing out
contracts.

Control Procurements –
ITTO’s
INPUTS
Project Documents
Agreements
TOOLS & TECHNIQUES
Expert Judgment
Claims Administration
Data Analysis
Inspection
Audits
OUTPUT
Closed Procurements
Procurement Documentation Updates
Change Requests

Control Procurements –Tools
 Inspections
 Audits
 Claims Administration
 How disputed changes can
be settled when the buyer
and the seller can not
reach and understanding
 Negotiation is the
preferred method

Control Procurements -
Outputs
 Closed Procurements
 The buyer, usually through
its authorized procurement
administrator, provides the
seller with formal written
notice that the contract has
been completed.

Monitor Stakeholder
Engagement
 Monitoring stakeholder
relationships
 Engaging stakeholders
through modification of
engagement strategies and
plans.
 Increases the efficiency and
effectiveness of stakeholder
engagement

Monitor Stakeholder
Engagement - ITTO
INPUTS
Project Documents
Data Analysis
Decision Making
Data Representation
Meetings
OUTPUTS
Change Requests

 Finalizing all activities for the project, phase, or
contract.
 Making certain that all documents and deliverables
are up-to-date and that all issues are resolved
 Confirming the delivery and formal acceptance of
deliverables by the customer
 Closing project accounts
 Reassigning personnel
 Confirming the formal acceptance of the seller’s
work and finalizing open claims
 Audit project success or failure
 Identify lessons learned, and archive project
information for future use by the organization.
 Transfer the project’s products, services, or results
to the next phase or to production and/or
operations
 Investigate and document the reasons for actions
taken if the project is terminated before
completion.

Close Project or Phase - ITTO
Inputs
Project Charter
Project Documents
Accepted Deliverables
Business Documents
Agreements
Expert Judgment
Data Analysis
Meetings
Outputs
Final Product, Services, or Result
Transition
Final Report

Close Project or Phase -
Inputs
 Project Management Plan
 Accepted Deliverables

Close Project or Phase -
Outputs
 Final Product service, or
result Transition
 The transition of the deliverable
to organization.
 Final report
 A summary of what took place in
the project
 How successful was the project?
 Any variations in the Baselines

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