PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop
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The document outlines a course designed to equip shipyard project managers with essential project management tools tailored for the ship repair industry. It includes modules covering project management standards, work breakdown structures, critical path scheduling, earned value management, risk management, stakeholder engagement, soft skills, and multi-project control. The workshop emphasizes experiential learning through real-world applications, particularly focused on the MV "Queen Andrea" project.
PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS/ Course - Workshop
- 1. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 1 COURSE / WORKSHOP PROJECT MANAGEMENT TOOLS FOR SHIPYARD PROJECT MANAGERS shipyardpm@gmail.com
- 2. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 2 COURSE / WORKSHOP OBJECTIVE To provide Shipyard Project Managers and Shipyard personnel with project management tools for planning and controlling projects, using recognized project management standards applied on ship repair industry. Through this course learning experience will be improved by practicing concepts through a real-world ship repair project. “This will increase the chance of success on your projects” shipyardpm@gmail.com
- 3. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 3 • Module 0. Project Management Standards and overview (1 hour): Definition of Project Management. Project Management Standards, Knowledge Areas and Process groups. Project Management in Shipyard industry overview. • Module 1. WBS for Ship Repair Projects – (4 hours): What is a WBS?. Components of a WBS. Steps to create a WBS for a ship repair project. WBS top 4 Benefits in Ship Repair industry. WBS Manual exercise. Create the WBS for project QUEEN ANDREA using a WBS software. • Module 2. Critical Path / Ms Project for Ship Repair Projects – (4 to 5 hours): Basic concepts for project scheduling. What is critical path? How to use it in Ship Repair Projects. Critical path Top 5 benefits. Aspects on which the Ship Repair Project Manager should focus in project scheduling. Critical Path Exercise. Steps to Create a project schedule in Ms Project. How to monitor the schedule in Ms Project. Schedule Accuracy level in ship repair projects based on uncertainty. Create the project schedule for project QUEEN ANDREA using Ms Project. COURSE / WORKSHOP CONTENT shipyardpm@gmail.com
- 4. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 4 • Module 3. Time and Cost Control with EVM Ship Repair Projects – (4 to 5 hours): What is EVM?. EVM formulas (Variance, KPIs and Forecast). How to use EVM in Ship Repair Projects to control cost and time (calculations and reports). Relationship between the WBS, Project Schedule (Ms Project) and EVM. Use EVM calculations and reports for the project QUEEN ANDREA. • Module 4. Risk Management in Ship Repair Projects – (4 hours): What is Risk Management?. Steps for risk management in ship repair projects. Understanding the Risk Register and Risk Assessment Matrix for Ship Repair Projects. Apply Risk Management for project QUEEN ANDREA. • Module 5. Stakeholders Management in Ship Repair Projects – (4 hours): What is Stakeholder Management?. Identify and analyze ship repair stakeholders. Manage ship repair stakeholders engagement. Identify and analyze stakeholders for project QUEEN ANDREA. COURSE / WORKSHOP CONTENT shipyardpm@gmail.com
- 5. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 5 • Module 6. Ship Repair Project Manager Soft Skills (1 to 2 hours): The 3 propeller blades of knowledge for the Ship Repair Project Manager. Recognized Project Management Certifications. Coordination skills. Overview on negotiation skills. • Module 7. Multi-Projects (Program) Control using Ms-Project and EVM (3 to 4 hours): What is Multi-Project / Program Management in the ship repair industry. Planning the Program. Controlling the Program. The benefits of controlling the program. Then need of a Program or Project Management Manager in the ship repair industry. Practical exercise using Ms Project and EVM COURSE / WORKSHOP CONTENT shipyardpm@gmail.com
- 6. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 6 COURSE / WORKSHOP METHODOLOGY The course / workshop methodology is based on “experiential learning”. Theory + subject specific exercise + real-world ship repair project practice MV “QUEEN ANDREA” IMO number: 0000000 Length Overall: 250 m Breadth: 40.06 m Gross Tonnage: 120.000 Vessel Type: Tanker shipyardpm@gmail.com
- 7. 6th March 2017 BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 7 COURSE / WORKSHOP FOUNDATION • PMBOK guide from PMI • My upcoming book “Shipyard Project Management” Coming soon May 2017 shipyardpm@gmail.com
- 8. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 8 EDUCATIONAL BACKGROUND • Industrial Engineer • Post Graduate - Diploma in Project Management • Project Management for Engineering projects course from Delft University • Certified as Project Management Professional - PMP by the Project Management Institute (PMI) since 2011. EXPERIENCE • 10 years of experience in the industry • Positions held: Project Manager, Risk Engineer, Production Superintendent (Shipbuilding), Marine Maintenance Supervisor. • 6 years of experience using PMI Standard in Ship Repair Projects • Author and speaker about Project Management focused on Ship Repair 6th March 2017shipyardpm@gmail.com
- 9. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 9 …… based on PMI Standard MODULE 0 PROJECT MANAGEMENT STANDARDS AND OVERVIEW “….What is Project Management about? Project Management is about how to organize yourself, your team and your project….” PMBOK - PMI APMBOK - APM PRINCE2 - AXELOS shipyardpm@gmail.com
- 10. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 1 0 …… based on PMI Standard MODULE 0 PROJECT MANAGEMENT STANDARDS AND OVERVIEW EXISTING PROJECT MANAGEMENT WAY OF THINKING IN SHIPREPAIR INDUSTRY OLD FASHIONED MANAGEMENT STYLE QUALITYMANAGEMENT HUMANRESOURCEMANAGEMENT COMMUNICATIONMANAGEMENT RISKMANAGEMENT PROCUREMENTMANAGEMENT STAKEHOLDERMANAGEMENT Cost ScopeTime SHIPS TECHNICAL KNOWLEDGE PROJECT MANAGEMENT STANDARDS SUSTAINIBILITY THE CORRECT WAY TO MANAGE SHIPREPAIR PROJECTS shipyardpm@gmail.com
- 11. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 11 …… based on PMI Standard IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com MODULE 0 PROJECT MANAGEMENT STANDARDS AND OVERVIEW shipyardpm@gmail.com
- 12. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 1 2 …… based on PMI Standard MODULE 1 WBS – WORK BREAKDOWN STRUCTURE APPLIED TO SHIP REPAIR PROJECTS shipyardpm@gmail.com
- 13. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 1 3 …… based on PMI Standard MODULE 1 WBS – WORK BREAKDOWN STRUCTURE APPLIED TO SHIP REPAIR PROJECTS Vessel Location / Deliverable Work Packages Main Deliverable or Project Figure 13. WBS example 1 1.1 1.1.1 1.2 1.1.2 1.2.1 LEVEL 1 LEVEL 2 LEVEL 3 WBS COMPONENTS • Deliverable: is what we are going to deliver, either a service or a product requested by the client. • Work package: is the lowest level of decomposition. As from the work packages you can define the activities • ID number: is the number located on each component for easy identification • Level of decomposition: is related how deep you decompose each element shipyardpm@gmail.com
- 14. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 14 …… based on PMI Standard MODULE 1 WBS – WORK BREAKDOWN STRUCTURE APPLIED TO SHIP REPAIR PROJECTS HOW TO CREATE AND USE A WBS FOR SHIP REPAIR PROJECTS STEP 1. Collect input documents STEP 2. Divide ship per locations and systems STEP 3. Define the software to be used STEP 4. Create the WBS shipyardpm@gmail.com
- 15. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 15 …… based on PMI Standard MODULE 1 WBS – WORK BREAKDOWN STRUCTURE APPLIED TO SHIP REPAIR PROJECTS shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 16. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 16 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT CRITICAL PATH – MS PROJECT shipyardpm@gmail.com
- 17. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 17 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT CRITICAL PATH METHOD Critical Path is the longest path from the beginning to the end of the project. A path is a sequence of activities in a certain time frame and the longest path is the one leading the finish of the project shipyardpm@gmail.com
- 18. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 18 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT IN WHAT ASPECTS THE SHIPREPAIR PROJECT MANAGER SHOULD FOCUS WHILE PLANNING AND CONTROLLING THE PROJECT SCHEDULE? shipyardpm@gmail.com
- 19. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 19 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT STEPS TO CREATE A SCHEDULE IN MS-PROJECT Transfer WBS information into MS PROJECT Adjust initial settings: Calendar and Project start date Define activities and milestones Define activity duration and sequence the activities Calculate the critical path Save baseline 1 2 3 5 6 4 shipyardpm@gmail.com
- 20. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 20 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT STEPS TO CREATE A SCHEDULE IN MS-PROJECT Define activity duration and sequence the activities4 shipyardpm@gmail.com
- 21. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 21 …… based on PMI Standard MODULE 2 CRITICAL PATH – MS PROJECT shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 22. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 22 …… based on PMI Standard MODULE 3 TIME AND COST CONTROL WITH EVM shipyardpm@gmail.com
- 23. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 23 …… based on PMI Standard MODULE 3 TIME AND COST CONTROL WITH EVM Project information Project estimates: Price / MH / Materials / Contractor invoice price / Contractor prices / SC % margin Monitoring dates: PV, EV, AC, Variance for Man hours and Materials Jobs description + Control account Totals: Revenues, MH, Materials, Subcontractors Totals per date: PV, EV, AC, Variance for MH and Materials shipyardpm@gmail.com
- 24. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 24 …… based on PMI Standard MODULE 3 TIME AND COST CONTROL WITH EVM shipyardpm@gmail.com
- 25. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 25 …… based on PMI Standard MODULE 3 TIME AND COST CONTROL WITH EVM shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 26. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 26 …… based on PMI Standard MODULE 4 RISK MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com
- 27. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 27 …… based on PMI Standard MODULE 4 RISK MANAGEMENT FOR SHIP REPAIR PROJECTS STEPS FOR PROJECT RISK MANAGEMENT IN SHIP REPAIR PROJECTS 1. Identify Risks: Once the scope is known a risk identification can be performed. Risk can be identified during project initiation till the end. This are the most important aspects to consider when you are identifying Risk and Causes: • The Risks must be identified based on the Project Objectives • The Risks cannot be a constraint (a constraint is something that already exists and should be responded with a contingency plan) • When the risk is going to be identified you should ask yourself: What can go wrong that can impact the project objectives? • The cause of the risk could be a constraint, an assumption, requirement or condition that originates the unwanted or wished event. Example 1: Lack of man power, due to interference with other projects, impacting undocking date and departure date. Example 2: To not finish Hull blasting on planned date, due to extreme weather conditions on April, impacting dry-docking time of the vessel shipyardpm@gmail.com
- 28. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 28 …… based on PMI Standard MODULE 4 RISK MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com
- 29. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 29 …… based on PMI Standard MODULE 4 RISK MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 30. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 30 …… based on PMI Standard MODULE 5 STAKEHOLDER MANAGEMENT FOR SHIP REPAIR PROJECTS STAKEHOLDER MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com
- 31. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 31 …… based on PMI Standard MODULE 5 STAKEHOLDER MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com Stakeholder Identification
- 32. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 32 …… based on PMI Standard MODULE 5 STAKEHOLDER MANAGEMENT FOR SHIP REPAIR PROJECTS Figure 12. Stakeholders Analysis Matrix shipyardpm@gmail.com Stakeholder Analysis Matrix
- 33. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 33 …… based on PMI Standard MODULE 5 STAKEHOLDER MANAGEMENT FOR SHIP REPAIR PROJECTS shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 34. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 34 …… based on PMI Standard MODULE 6 SOFT SKILLS FOR SHIPREPAIR PROJECT MANAGERS Project Management TechnicalBusiness shipyardpm@gmail.com
- 35. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 35 …… based on PMI Standard MODULE 6 SOFT SKILLS FOR SHIPREPAIR PROJECT MANAGERS shipyardpm@gmail.com
- 36. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 36 …… based on PMI Standard MODULE 6 SOFT SKILLS FOR SHIPREPAIR PROJECT MANAGERS shipyardpm@gmail.com IF YOU ARE INTERESTED TO KNOW MORE AND LEARN ABOUT THIS MODULE PLEASE CONTACT ME shipyardpm@gmail.com
- 37. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 37 …… based on PMI Standard MODULE 7 MULTI- PROJECTS CONTROL USING EVM shipyardpm@gmail.com
- 38. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 38 …… based on PMI Standard MODULE 7 MULTI- PROJECTS CONTROL USING EVM Figure 26. Program planning in MS Project shipyardpm@gmail.com
- 39. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 39 …… based on PMI Standard MODULE 7 MULTI- PROJECTS CONTROL USING EVM 1 765432 1098 1211 13 Figure 27. Program EVM report shipyardpm@gmail.com
- 40. BASIC PROJECT MANAGEMENT TOOLS FOR SHIPREPAIR PROJECT MANAGERS 4 0 IF YOU ARE INTERESTED FOR AN ON-SITE TRAINING FOR ONE OF THE MODULES OR THE ENTIRE COURSE / WORKSHOP JUST CONTACT ME: shipyardpm@gmail.com shipyardpm@gmail.com