Quality and tn taker flow defined
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1) A TN Taker flow outlines the process for delivering a traineeship from preparation to evaluation. 2) It includes elements like cultural preparation, logistical preparation, project preparation, and working conditions. 3) The flow ensures alignment between the hosting and sending entities on demand, preparation, quality, and feedback.
Quality and tn taker flow defined
- 1. Quality and TN Taker flow
- 2. What is a TN Taker flow ? Why should I follow it ?
- 3. Elements of EP Experience Preparation by Hosting Entity Cultural Expectation Preparation Logistical Project setting Preparation Preparation (online) Working Cultural TTT for interns Buddy system conditions and Integration timeline Maintaining Team leader other EP Safety Procedure Project Quality Preparation Experience Legend: While in sending entity While in hosting entity For EP with TMP/TLP Newly Developed
- 4. Communication elements in delivery between hosting and sending entity Alignment of Supply Alignment of and demand Behavior setting preparation (and its timeline) Platform for Feed back and Customer Quality communicating (ex: evaluation of the Mangement facebook group) Co-delivery
- 5. Research Marketing Matching Evaluation Impact Delivery RECEPTION
- 6. Market reaserch Brainstorm leads Research • Think of companies / • Identify what kind of organizations in your city that research/information Select leads can benefit from a trainee(s) will be needed to • Think of organizations whose learn about possible mission is similar to AIESEC client (TN). • Segment leads into • Identify where/how to most feasible get information opportunities. Focus • Compile/organize on these first. information • Draw conclusions Research and identify opportunities for AIESEC to contribute to TN’s success Present findings
- 7. Assign Account Marketing manager • Update TN on status of Account • Draft proposal for • Accommodate TN’s needs the client. • Use AIESEC promotional • Client signs IJQ (s) materials • Clarify roles and Positioning responsibilities Develop partnership • Complete the exchange forms. • Ensure job description is • Set up first meeting. of high quality and is Remember “matchable.“ 80-20 rule. Let client speak 80% of meeting. • Learn about client. Use Raise traineeship • When fully ready, Set Discovery meeting Integrated Sales up follow-up meeting. Approach • Present final proposal • Present IJQ After successive meetings: Include new information in revised proposals
- 8. • Inform EP of Matching Match selection! • Use myaiesec.net to formally match TN with • Review forms for EP consistency, data entry Enter IJQ Details in • Ensure they comply myaiesec.net • TN interviews with exchange TN interviews candidates on phone principles • Assist TN w/ help and setting up interviews Matching Update TN • Update status of account • Email resumes of candidates
- 9. Delivery Comunication Expectations • Ensure all areas of the • EP and TN traineeship are shared communicate between the EP and @ orientation • LC communicates yourLC. with EP about… • Trainee introduction to AIESEC Logistical Cultural preparation • Outline of activities that preparation trainee can expect to get involved in (as well as communication from the • Communication about • Cultural preparation by trainee about what they are flights, visas, SS, drug test, both TN LC and EP LC interested in). housing, and other logistical • Answer questions from • Expectations for trainee and matters to be carried out EP and LC during preparation and early ask questions to EP part of reception.
- 10. • Every 4 weeks after Impact Reception, use questionnaire to asses trainee involvement in Impact activities • Advertise impactful • Trainee & LC develop cultural events on solutions campus or in city Cultural Measurment to boost involvement to trainees presentation • Discuss w/ TN about • Organize trips to trainee events and encourage performance participation • Trainee gives • Meet w/ trainee to presentation on make sure expectations home culture and Cultural events Trainee feedback for EP LC are being leads discussion with met the LC • If not, think of ways to make trainee happy!
- 11. Evaluation Post traineeship • Trainee informs LC on areas of success and evaluation improvement TN evaluation Solutions TN follow up • LC devises solutions to • LC devises solutions to • Promote “improved” improve trainee program improve trainee program for AIESEC trainee program for for future future maintenance/expansion of contract with TN