QuickFMS Introduction
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QuickFMS offers a cloud-based facility management software designed to streamline property management, maintenance, and resource allocation for businesses. Its features include lease management, space optimization, help desk services, and physical asset management, benefiting organizations with improved efficiency and reduced costs. The software has been successfully implemented across various industries, including banking, real estate, and education, resulting in significant operational improvements and cost savings.
QuickFMS Introduction
- 1. www.quickfms.com 1 An emerging player disrupting Global CAFM & IWFM markets Manage your Facilities with Cloud Based Facility Management Software for Businesses Property, Lease & Tenant Space Reservation & Resource ManagerHelp DeskMaintenancePhysical Asset
- 2. www.quickfms.com 2 Small Business & MNCs across Verticals Managed Owned and Leased property on our finger-tips remotely Physical and Consumable Assets managed Ensured shared facility availability and booking for our employees Streamlined our internal support services We never miss an Annual Maintenance Contract expiry now Increased space occupancy and Seat optimization in our buildings Customers Speak Bin Drai
- 3. www.quickfms.com 3 Why QuickFMS ? Long Term, Strategic end-to-end solution for FM Productivity Increase efficiency of employees, Impact top line & bottom line We join your team Dedicated remote resource tracks & ensures implementation ROI 4% better infra utilization impact same as 25% increase in sales Safe & Secured 99.99% uptime on the #1 managed cloud No Software SaaS Model, free and real time updates User Friendly UI Data collection made easy, no prior training necessary Domain Experience Product designed by FM domain experts Easy Setup Revamp and streamline operations in 24 Hrs ?
- 4. www.quickfms.com 4www.quickfms.com 4 Product Modules Implement one module or full Suite Admin Functions Create users, assign roles and responsibilities to those users, manage masters Maintenance Management AMC Tracking, plan and execute Preventive Maintenance Space Management Manage space utilization in each location and increase occupancy ratios Help Desk Track turn-around time for raised requests and monitor day to day activities Reservation & Resource Manager Online room reservations and Resource Booking Reporting & Analytics Flexible reporting capability included in each module Property, Lease & Tenant Management Track owned and rented property payables, receivables and leases Physical Asset Management Track all fixed, consumable and IT assets life cycle from PO to disposal
- 5. www.quickfms.com 5 Case Study – Multinational Banking and Financial Services Giant “Took vital decisions with a 360o Property view” Property Lease Management Manually tracking lease agreement and rentals Managing multiple landlords a tedious task Tracking sub-leases and receivables CHALLENGESOLUTIONOFFERED Manage leases across multiple locations Make Owned and Leased property documents available at one place Regular reminders for lease expiry alerts Automate Renewal, termination of leases Manage Landlord details for payments Payments automation and integration with their in-house accounts package Monitored landlord payment details Never missed a Lease expiry date Lease documents made available at one place Managed rent calculations and escalations with ease Eliminated Late payments and other penalties Managed sub-leases and related payment details OUTCOME
- 6. www.quickfms.com 6 Case Study – A leading Real Estate Conglomerate Property Tenant Management “Resolved Concerns of lease expiry and tenant management” No repository of Property documents Consolidation of tenant data Lease expiry tracking of multiple tenants a tedious task Taking care of regular maintenance and repairs of the property CHALLENGE Manage tenants across multiple locations Make Owned and Leased property documents available at one place Regular payment and expiry reminders to tenants Work order generation with vendor management Manage rent calculations and escalations Reports on Payments and Receivables SOLUTIONOFFERED Automation saved significant time for Property Managers Tenants never missed rent payment date and Lease expiry Resolved maintenance issues promptly Streamlined Rent reminders for the collection process Increased tenant’s engagement and comfort level OUTCOME
- 7. www.quickfms.com 7 Case Study : Global Consulting and Technology Services Firm Space Management “Increased occupancy ratios leading to massive savings” No track of Space availability and seat utilization Planning Space requirement and forecast Lack of layout diagram in taking informed decisions Controlling the cost of unoccupied seats CHALLENGE Demarcate floor-wise space usage or layout drawings for occupancy tracking Allocate shared, dedicated and hot seats to verticals or departments for tracking occupancy Manage Employee Space Mapping, release and movement Calculate space cost to charge back users Track Real-time Space utilization with Access card and login data Take future Space requirements from businesses SOLUTIONOFFERED Got consolidated information of all floor data Space availability and allocation made easier Accommodating more people in the same space by shift tracking 24,662 seats were optimized by 5% leading to 150,000 $ monthly savings on bottom line Automation reduced admin team efforts and improved overall efficiency Better Space utilization by Space charge back to businesses Team could focus on their core areas of competence and other value added functions OUTCOME
- 8. www.quickfms.com 8 Case Study – Global Firm Providing Financial Services Physical Asset Management “Located Assets we never knew existed” Lack of Centralized Asset Inventory No Requisition and Approval process tracking Who is using it? Where is it located? Movement and Disposal process clarity CHALLENGE Overall reduction in requisition, PO, issuance cycle time First hand availability of Asset information avoided buying additional assets leading to huge capital savings Streamlined Asset allocation process and movement tracking Minimum Quantity check and Reorder Order level Alerts helped in timely ordering which resulted in smooth functioning of Inventory Management Helped tracking Asset warranty and Insurance details OUTCOME SOLUTIONOFFERED Manage Physical and Consumable Assets inventory Track Assets from requisition to disposal Asset ID generation with Optional Integration to Barcodes/RFID Assign Assets to employees or location for better traceability Manage Physical Assets Insurance and Warranty details Track Asset Consumption by Department, Project or Facility Track Asset Inter/Intra movement with Gate Pass Calculate Asset depreciation and track disposal process
- 9. www.quickfms.com 9 Case Study – Leading Insurance Player Maintenance Management “Ensured better maintenance planning for operations” Keeping existing assets up and running longer Difficulty in getting information on Repair & Maintenance No proper tracking of work done through vendors Rising repair cost of Assets was alarming No tracking of Annual Maintenance Contract (AMC) expiry CHALLENGE Track AMC, Create Work order generation and issuance Plan and track preventive maintenance schedule for different categories of asset at different frequencies like daily, weekly, fortnightly, monthly, quarterly etc Automate Email & SMS Reminders to alert internal employees & 3rd party vendors on approaching maintenance activity Track vendor performance matrix against contract Get Asset Maintenance history SOLUTIONOFFERED Never missed an Annual Maintenance Contract expiry Planned Preventive maintenance reduced unexpected repair and maintenance cost Improved vendor performance evaluation process Comparing real repair histories by equipment and asset type, by geography, and by manufacturer allowed informed and timely decisions. Providing Accurate historic information on equipment and asset maintenance OUTCOME
- 10. www.quickfms.com 10 Case Study - Rapidly Growing Banking and Financial Corporate Help Desk Management “Monitored day-to-day request handling effectively” Absence of centralized, easy-to-use Helpdesk ticketing tool for internal employees Difficulty in handling support requests from employees, branches from different cities via multiple Communication channels Problem in tracking ticket status, escalations if any, Vendor TAT and customer satisfaction CHALLENGE Manage Request and complaints raised by individuals till closure Categorize Request and Complaints based on their type, urgency, and other parameters Auto-task allocation/delegation within the Service providing team Track vendor committed SLA and escalate if not compliant Track TAT for every request raised SOLUTIONOFFERED Streamlined internal support services offering Reduced time-to-resolution of support tickets Enhanced employee satisfaction levels & saved their time Evaluation of 3rd party vendor performance made easier by measuring response TAT Direct Mail Statistics for Pending, Closed Tasks OUTCOME
- 11. www.quickfms.com 11 Case Study - World-class Business School in Asia Reservation & Resource Management “Now Conference rooms are always available” Lack of control on shared facility usage Finding available rooms for required time slot Looking for required resources for a meeting CHALLENGE Map Meeting room with capacity & its location through a graphical web interface Book conference rooms in the building, across campus or in some other city Add other facilities like Audio, video, food, beverages and invite participants Flexibility for the user to modify and cancel his booking Admin can withhold and cancel user bookings Charge back feature for hourly and day-wise booking SOLUTIONOFFERED Time to raise requests for booking was reduced considerably Human errors eliminated with the centralized booking platform With transparency in bookings Utilization increased significantly Avoided unwanted surprises of occupation without booking Helped in getting required facilities on time Optimum utilization of meeting rooms by charge back to businesses OUTCOME
- 12. www.quickfms.com 12www.quickfms.com 12 Admin Functions Integrate All Departments across the Organization Create or Import user from HR data or Active Directory Assign Privileges, responsibilities for each role Role-based access with Single sign-on Automation of workflow, approvals & E-mail alerts Manage Primary & Module Specific Masters
- 13. www.quickfms.com 13www.quickfms.com 13 Real time dashboards for CxO reviews Reporting & Analytics 100+ pre-formatted reports for Users & Management Ready to use outputs in the form of charts and graphs Usage trends & Analysis of Space, Assets and Utilities Calculations like Space Chargeback & Occupancy Data Export to MS Office Space forecasting for business expansion planning
- 14. www.quickfms.com 14www.quickfms.com 14 Who we are? 15 year old company with presence in 10 Countries Venture funding by Global VC Sequoia Capital and Times Group Over 1,000,000 daily users including Fortune 500 clients QuickFMS SaaS version launched in 2015 Our Road Map Worldwide presence with Sales Partners in 50 Countries Well structured Product Road Map with latest technology A release every 3 months including customer feedback Periodic live updates to existing clients on a weekly basis Global Recognition About us 14 Computer Society Award 2002 Nasscom IT Innovation Showcase 2005 Microsoft Innovation Award 2006 Cool Companies in India 2006 Red Herring Asia’s Top 100 2007 Action King Dataquest 2008 India Today Top 10 Gadgets 2009 Tech Gadgets Top 10 Valentine Gifts 2010 ITsAP Award Showcase 2010 Avaya Consumer Service finalist 2010 Rising Stars of AP 2011 Top 20 Enterprise SW Companies in 2012 In Tech Award 2014 CR Companies of the Year 2014 Offering viable alternative to pricey CAFM & IWFM Products GIS Tech Innovator Award 2008
- 15. www.quickfms.com 15www.quickfms.com 15 Reach Us US Line +1 949 873 5100 Email: quickfms@satnavtech.com Web: www.quickfms.com US Office SatNav Technologies 2552 Walnut Ave., Suite 110 Tustin, California 92780 USA India Office SatNav Technologies, LST, Raj Bhavan Road, Somajiguda, Hyderabad Zero cost of ownership, Ask me how! We accelerate your internal evaluation Timeline & Budget Module specific Presentation Company info & Pricing ROI Payback Trial Login Product Demo