RAMMPP TOOL & MATRIX
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The RAMMPP tool is a matrix chart used by teams to identify inefficient activities ("low hanging fruit") that can be improved or eliminated. The process involves assembling a cross-functional group, populating the matrix with activities from different areas of responsibility, and brainstorming ways to reduce, delegate, simplify or eliminate those activities. Activities are categorized under six areas: Reports, Approvals, Meetings, Measures, Policies, and Practices. The goal is to generate ideas to increase efficiency and free up time for other priorities.
RAMMPP TOOL & MATRIX
- 1. RAMMPP TOOL Eduardo L. Garcia. © 2015. RAMMPP is an easy-to-use chart that helps teams to recognize the ‘low hanging fruit’ in the clutter and inefficiency that sneaks into our daily activities and allows the team to seize easy-to-do opportunities to help increase efficiency.. RAMMPP IS USED To produce more time for people, teams and departments in organizations When burdensome bureaucracy and administration occurs To increase effectiveness and GET THINGS DONE. ADVANTAGES Easy-to-use yet very effective. Creates necessary time for other matters. Creates times for involved problem solving. Team gets a feeling of a ‘quick win’. PITFALLS If ‘in department’ approach is adopted, ensure internal customers are in the loop. Staying in a ‘functional silo’. This technique helps reduce waste across business processes. PROCESS STEPS 1. Assemble a cross-sectional group of people from different areas of your company. This is helpful because people sometimes can't see the inefficiencies that their process creates within another department. For example, the custom report that I ask for might create extra, unintended work for the people involved. 2. Before a meeting/occurrence ask people to think about what they are accountable/responsible for in relation to RAMMPP headings 3. Bring the team together and explain RAMMPP chart 4. Record the activities of the team, individual, department, company or external (Maximum of 5 for each individual to avoid overload) 5. Familiarize people with the six RAMMPP categories. What do each of the categories represent to you? Give examples. BUREAUCRACY SIX WASTES 1. Reports 2. Approvals 3. Meetings 4. Measures 5. Policies 6. Practices “The RAMMPP Matrix process is only the start of an overall improvement process. Once ideas have been generated and ranked, the team needs to develop implementation action plans and a process for tracking and measuring gains”
- 2. 6. Populate the matrix 7. Work down the matrix, on row at a time, and explore with the team what changes could be made to the way of doing things at the moment (Use the rating scale below) 8. Review the typical methods for reducing clutter. A standard list of questions to ask is listed to the right of the matrix above. 9. Brainstorm ideas for each of the RAMMPP categories. Consider each category at the different levels of the organization where clutter accumulates. Although ideas can be hand-written within the matrix, many teams use Post-it Notes to stick ideas onto the grid. 10. Capture agreements and commitments as you work through the matrix 11. Summarize and rate the ideas generated. At the end of the brainstorming session, it can be helpful to have participants individually rank (using colored markers) the top three to five ideas worth pursuing. The best ideas to consider are typically those with the greatest potential benefit and the least cost to implement. 12. Summarize the actions and set up a review date. RAMMPP MATRIX CHART Areas Of Responsibility Could it be: Self Team Dept. Company External 1. Eliminated 2. Partially eliminated 3. Delegated 4. Done less often 5. Done simpler 6. Done with fewer people 7. Done with technology 8. Other? Reports Approval Meetings Measures Policies Practices COULD IT BE 1. Eliminated 2. Partially eliminated 3. Delegated 4. Done less often 5. Done simpler 6. Done with fewer people 7. Done with technology 8. Other… When used on a regular basis, this tool can be a good way to foster a culture of continuous improvement. With that in mind, expect that ideas generated during the third and fourth RAMMPP Matrix Work-Out will be better than those generated during the first and second event. It is often helpful to have an outside, unbiased person to facilitate the process. A person who is not familiar with the "way things have always been done" can sometimes surface new ideas during the process.