RDA Elements Part 1 (Access Points)
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This document provides an overview of RDA elements and access points. It discusses the core elements required for describing resources and entities. Preferred names, titles, and other identifying information are used to create access points representing works, expressions, manifestations, and items, as well as people, families, and corporate bodies. Relationships between these entities, such as creator, contributor, and other roles, are also recorded using authorized access points and relationship designators. The document offers examples and guidelines for constructing authorized access points and recording relationships according to RDA.
![Sources of information (2.2.2)
•In order of preference:
• Title page or…
• Anywhere else on the resource itself (or images of…)
(2.2.2.2)
• Cover or jacket
• Caption
• Colophon
• All other sources (2.4)
• Accompany materials
• Other published descriptions of the resource (e.g. author’s website)
• Any other source (e.g. reference)
•If information comes from outside source, enclose
with square brackets []
•May vary by format
RDA Training, UNL Libraries, Sept 2, 2014 4](https://image.slidesharecdn.com/rdaelementspart1-140909084423-phpapp02/85/RDA-Elements-Part-1-Access-Points-4-320.jpg)
![Other PFCb Associated with Work
•CORE IF (19.3) important in providing access to
the work, or resource is an aggregate, with 2 or
more different works by different PFCb
•Person (9.19)
•Family (10.11)
•Corporate body (11.13)
Brook, Barry S. honouree
FROM Music in the classic period : essays in honor of Barry S. Brook /
[edited by] Allan W. Atlas
700/710 ‡a ‡e
711 ‡a ‡j
RDA Training, UNL Libraries, Sept 2, 2014 37](https://image.slidesharecdn.com/rdaelementspart1-140909084423-phpapp02/85/RDA-Elements-Part-1-Access-Points-37-320.jpg)
![Contributor (20.2)
•Record PFCb contributing to an expression –
editors, translators, performers…
•Person (9.19)
•Family (10.11)
•Corporate body (11.13)
Atlas, Allan W. editor
FROM Music in the classic period : essays in honor of Barry S. Brook /
[edited by] Allan W. Atlas
700/710 ‡a ‡e
711 ‡a ‡j
RDA Training, UNL Libraries, Sept 2, 2014 38](https://image.slidesharecdn.com/rdaelementspart1-140909084423-phpapp02/85/RDA-Elements-Part-1-Access-Points-38-320.jpg)
RDA Elements Part 1 (Access Points)
- 1. RDA ELEMENTS Part 1 (Access Points) September 2, 2014 Harriet Wintermute UNL Libraries
- 2. RDA Training, UNL Libraries, Sept 2, 2014 2 Image from handknitsbysus an (Ravelry project) http://www.rav elry.com/projec ts/handknitsbys usan/sally-the-eco- fairy-2
- 3. Core •CORE elements (0.6) • Mandatory for describing the resource/entity • When applicable and the information can be ascertained • Only first instance is required • Labeled with CORE ELEMENT in RDA Toolkit •CORE IF elements • Only in certain situations • Core element missing… • Needed to distinguish… • Labeled with CORE ELEMENT and explanatory text in RDA Toolkit NOTE: (#) refer to chapter, section, etc. in RDA Toolkit RDA Training, UNL Libraries, Sept 2, 2014 3
- 4. Sources of information (2.2.2) •In order of preference: • Title page or… • Anywhere else on the resource itself (or images of…) (2.2.2.2) • Cover or jacket • Caption • Colophon • All other sources (2.4) • Accompany materials • Other published descriptions of the resource (e.g. author’s website) • Any other source (e.g. reference) •If information comes from outside source, enclose with square brackets [] •May vary by format RDA Training, UNL Libraries, Sept 2, 2014 4
- 5. Transcribing v. Recording •Transcribe (1.7) certain elements Title information Statement of responsibility Edition Production/publication/distribution/manufacture Series •Exactly as they appear on source of information • But… • Local practices • Using record created by another agency •Record •Information may be adjusted from how it appears on source 9780439023528 (ISBN without hyphens) RDA Training, UNL Libraries, Sept 2, 2014 5
- 6. More on Transcribing •Do not abbreviate unless done so on resource Third ed. v. Third edition •Prefer sentence capitalization The ADVENTURES of Huckleberry FINN The adventures of Huckleberry Finn •Errors Include a note, if needed Z is for zooology Corrected title: Z is for zoology Third editition RDA Training, UNL Libraries, Sept 2, 2014 6
- 7. Access Points •Unique units of information that are “points of entry” into an organized database • Utilized in catalog searches •Hyperlinked •Controlled vocabulary (authority records, thesauri…) RDA Training, UNL Libraries, Sept 2, 2014 7
- 8. Access Points (0.7) •Represent Works or Expressions •Preferred Titles •Represent Person, Family, or Corporate Body •Preferred Names •Help with relationships between any of these entities •WEMI (FRBR Group 1) •PFCb (FRBR Group 2) •COEvPl (FRBR Group 3) RDA Training, UNL Libraries, Sept 2, 2014 8
- 9. Access Points for Person •Preferred name CORE (9.19.1.1) is basis Snicket, Lemony Daniel, Jessica Wilce, Ysabeau S. 100/600/700 ‡a RDA Training, UNL Libraries, Sept 2, 2014 9
- 10. Access Points for Person… •Add as needed to distinguish CORE IF: • Title or other designation associated with person (9.19.1.2) Luke, Saint Socks (Cat) Daniel, Jessica (Fictitious character) • Date of birth and/or death (9.19.1.3) Twain, Mark, 1835-1910 Smith, John, 1718–1791 100/600/700 ‡a ‡c 100/600/700 ‡a ‡d RDA Training, UNL Libraries, Sept 2, 2014 10
- 11. Access Points for Person… •Fuller form of name (9.19.1.4) Smith, J. A. (John Arnold) •Period of activity of person and/or profession or occupation (9.19.1.5) Smith, John, active 1719–1758 Smith, John (Clergyman) 100/600/700 ‡a ‡q 100/600/700 ‡a ‡d / ‡c RDA Training, UNL Libraries, Sept 2, 2014 11
- 12. Access Points for Person… •Other terms of rank, honor, or office (9.19.1.6) Smith, John (Captain) •Other designation (9.19.1.7) Budd, Henry (Cree Indian) 100/600/700 ‡a ‡c RDA Training, UNL Libraries, Sept 2, 2014 12
- 13. Access Points for Family •Name CORE (10.11.1.1) is basis AND •Type of family CORE (10.11.1.2) Dazhin (Family) Sakakibara (Clan) 100/600/700 ‡a RDA Training, UNL Libraries, Sept 2, 2014 13
- 14. Access Points for Family… •Add as needed to distinguish CORE IF: •Dates associated with family (10.11.1.3) Romanov (Dynasty : 1613-1917) •Place associated with family (10.11.1.4) Yan (Family : China) Yan (Family : Philippines) •Prominent member of family (10.11.1.5) Medici (Royal house : Medici, Lorenzo de', 1449–1492) 100/700 ‡a ‡d 100/700 ‡a ‡c 100/700 ‡a ‡g RDA Training, UNL Libraries, Sept 2, 2014 14
- 15. Access Points for Corporate Body •Preferred name CORE (11.13.1.1) is basis International Quilt Study Center & Museum University of Nebraska – Lincoln Nebraska Arts Council 110/610/710 ‡a RDA Training, UNL Libraries, Sept 2, 2014 15
- 16. Access Points for Cb… •Add as needed to distinguish CORE IF: •Type of corporate body (11.13.1.2) • Especially for “corporate-ness” Harvey Specter (Firm) John E. Smith (Schooner) GNATS (Association) Gnats (Musical Group) •Place associated with the body (11.13.1.3) Mall of America (Bloomington, Minn.) 110/610/710 ‡a RDA Training, UNL Libraries, Sept 2, 2014 16
- 17. Access Points for Cb… •Associated institution (11.13.1.4) Conservation and Research Center (National Zoological Park) •Date associated with the body (11.13.1.5) Nebraska. Department of Health and Human Services (2007- ) •Type of jurisdiction (11.13.1.6) Cork (Ireland : County) 110/610/710 ‡a RDA Training, UNL Libraries, Sept 2, 2014 17
- 18. Access Points for Cb… •Other designation associated with the body (11.13.1.7) World Cup (Cricket) World Cup (Soccer) •Number, date, & location of a conference (11.13.1.8) Olympic Winter Games (22nd : 2014 : Sochi, Russia) 110/610/710 ‡a 111/611/711 ‡a ‡n ‡d ‡c RDA Training, UNL Libraries, Sept 2, 2014 18
- 19. Practice Book •What access points for PFCb might we need for this resource? RDA Training, UNL Libraries, Sept 2, 2014 19
- 20. Practice Book… •What access points for PFCb might we need for this resource? Sloane, David E. E., 1943- Twain, Mark, 1835-1910 Finn, Huckleberry (Fictitious character) RDA Training, UNL Libraries, Sept 2, 2014 20
- 21. Access Points for Works •Preferred title CORE (6.2.2) is basis •If special type of work, access point instructions are separate Musical works (6.28) Legal works (6.29) Religious works (6.30) Official communication (6.31) RDA Training, UNL Libraries, Sept 2, 2014 21
- 22. Preferred Title •For works created after 1500, choose as the preferred title the title in the original language by which the work has become known either through use in resources embodying the work or in reference sources Sun also rises Connecticut Yankee in King Arthur’s Court Hamlet NOT The tragicall historie of Hamlet, Prince of Denmarke RDA Training, UNL Libraries, Sept 2, 2014 22
- 23. Preferred Title… •Generally, initial articles are omitted, unless needed for access (Appendix C) Ángeles borrachos NOT Los ángeles borrachos BUT Los Angeles street maps •Do not include alternate title information such as subtitles, parallel title, variant title, etc. RDA Training, UNL Libraries, Sept 2, 2014 23
- 24. Access Points for Works… •Works created by 1 PFCb (6.27.1.2) •Authorized access point representing that PFCb as applicable •Preferred title for the work Hemingway, Ernest, 1899–1961. Sun also rises Twain, Mark, 1835-1910. Connecticut Yankee in King Arthur's court 100/600/700 ‡a ‡t RDA Training, UNL Libraries, Sept 2, 2014 24
- 25. Access Points for Works… •Collaborative Works (6.27.1.3) – if two or more PFCb are collaboratively responsible for creating the work •Authorized access point representing the PFCb with principal responsibility (or first named PFCb) •Preferred title for the work Wallace, Robert. Spycraft FROM Spycraft : the secret history of the CIA’s spytechs / Robert Wallace and H. Keith Melton 100/600/700 ‡a ‡t RDA Training, UNL Libraries, Sept 2, 2014 25
- 26. Access Points for Works… •Compilations of Works by different PFCb (6.27.1.4) • Preferred title for the compilation Anthologie de la poésie baroque française FROM Anthologie de la poésie baroque française / textes choisis et présentés par Jean Rousset • If collective title is lacking, devise a title Three Russian novels 130/630/730 ‡a RDA Training, UNL Libraries, Sept 2, 2014 26
- 27. Access Points for Works… •Add as needed to distinguish CORE IF (6.27.1.9) •Form of work •Date of work •Place of origin or work •Other distinguishing term Charlemagne (Play) Charlemagne (Tapestry) Ocean’s eleven (Motion picture : 1960) Ocean’s eleven (Motion picture : 2001) 130/630/730 ‡a RDA Training, UNL Libraries, Sept 2, 2014 27
- 28. Access Points for Expressions (6.27.3) •Use authorized access point representing the work as basis •Add one or more elements to identify the expression • content type • date of the expression • language of the expression • another distinguishing characteristic of the expression RDA Training, UNL Libraries, Sept 2, 2014 28
- 29. Access Points for Expressions… Goncourt, Edmond de, 1822–1896. Frères Zemganno. English FROM The Zemganno brothers / by Edmond de Goncourt Brunhoff, Jean de, 1899–1937. Babar en famille. English. Spoken word FROM Babar and his children. (audio recording of an English translation of the children’s story) 700 ‡a ‡t ‡l 700 ‡a ‡t ‡l ‡h RDA Training, UNL Libraries, Sept 2, 2014 29
- 30. What about… •Access points for MI? •Only WE given in RDA •Access points for COEvPl? •Utilize controlled vocabularies RDA Training, UNL Libraries, Sept 2, 2014 30
- 31. Practice Book… •What access points for WE might we need for this resource? RDA Training, UNL Libraries, Sept 2, 2014 31
- 32. Practice Book… •What access points for WE might we need for this resource? Twain, Mark, 1835-1910. Adventures of Huckleberry Finn RDA Training, UNL Libraries, Sept 2, 2014 32
- 33. Relationships Section 5: Recording Primary Relationships Between Work, Expression, Manifestation, & Item (17) Section 6: Recording Relationships to Persons, Families, & Corporate Bodies (18-22) Section 7: Recording Relationships to Concepts, Objects, Events, & Places (23) Section 8: Recording Relationships between Works, Expressions, Manifestations, & Items (24-28) Section 9: Recording Relationships between Persons, Families, & Corporate Bodies (29-32) Section 10: Recording Relationships between Concepts, Objects, Events, & Places (33-37) RDA Training, UNL Libraries, Sept 2, 2014 33
- 34. Relationships to PFCb associated with resource •Generally, indicate the nature of the relationship between a resource and PFCb associated with that resource •Authorized access point is basis (18.4) •Add a relationship designator (18.5) •Suggested terms in Appendix I actor author Composer director RDA Training, UNL Libraries, Sept 2, 2014 34
- 35. Relationships to PFCb associated with… Work • Creator CORE (19.2) • Other CORE IF (19.3) Expression • Contributor (20.2) Manifestation • Producer (21.2) • Publisher (21.3) • Distributor (21.4) • Manufacturer (21.5) • Other (21.6) Item • Owner (22.2) • Custodian (22.3) • Other (22.4) RDA Training, UNL Libraries, Sept 2, 2014 35
- 36. Creator •CORE (19.2) – identify PFCb with principal or joint responsibility for creation of a work •Person (9.19) •Family (10.11) •Corporate body (11.13) if work is administrative, collective, legal, etc.… Hamill, Dorothy. author Amelon, Deborah. author OPTIONAL FROM A skating life / Dorothy Hamill with Deborah Amelon 100/110/700/710 ‡a ‡e 111/711 ‡a ‡j RDA Training, UNL Libraries, Sept 2, 2014 36
- 37. Other PFCb Associated with Work •CORE IF (19.3) important in providing access to the work, or resource is an aggregate, with 2 or more different works by different PFCb •Person (9.19) •Family (10.11) •Corporate body (11.13) Brook, Barry S. honouree FROM Music in the classic period : essays in honor of Barry S. Brook / [edited by] Allan W. Atlas 700/710 ‡a ‡e 711 ‡a ‡j RDA Training, UNL Libraries, Sept 2, 2014 37
- 38. Contributor (20.2) •Record PFCb contributing to an expression – editors, translators, performers… •Person (9.19) •Family (10.11) •Corporate body (11.13) Atlas, Allan W. editor FROM Music in the classic period : essays in honor of Barry S. Brook / [edited by] Allan W. Atlas 700/710 ‡a ‡e 711 ‡a ‡j RDA Training, UNL Libraries, Sept 2, 2014 38
- 39. Relationships between WEMI •Generally, indicate the nature of the relationship between related WEMI •Identifier for WEMI (24.4.1) and/or •Authorized access point for WE (24.4.2) and/or •Description (24.4.3) •Add a relationship designator (24.5) RDA Training, UNL Libraries, Sept 2, 2014 39
- 40. Relationships between WEMI… •Suggested terms in Appendix J novelization of (work) adaption of (expression) review of (manifestation) reproduction of (item) Parody of: Tolkien, J. R. R. (John Ronald Reuel), 1892–1973. Lord of the rings FROM Bored of the rings : a parody of J.R.R. Tolkien's The lord of the rings / by Henry N. Beard and Douglas C. Kenney of The Harvard lampoon 700 ‡i ‡a ‡t RDA Training, UNL Libraries, Sept 2, 2014 40
- 41. Relationships between PFCb •Generally, indicate the nature of the relationship between related PFCb •Authorized access point is basis (29.4) •Add a relationship designator (29.5) •Suggested terms in Appendix K alternate identity employee descendants Alternate identity: Snicket, Lemony FOR Handler, Daniel 500 ‡i ‡a (in Authority Record) RDA Training, UNL Libraries, Sept 2, 2014 41
- 42. Practice Book… •What relationship designators would we need to complete the relationship information for PFCb or WEMI associated with this resource? Sloane, David E. E., 1943- Twain, Mark, 1835-1910 Finn, Huckleberry (Fictitious character) Twain, Mark, 1835-1910. Adventures of Huckleberry Finn RDA Training, UNL Libraries, Sept 2, 2014 42
- 43. Practice Book… •What relationship designators would we need to complete the relationship information for PFCb associated with this resource? Sloane, David E. E., 1943- author CREATOR Relationship designators are not used with subject relationships Twain, Mark, 1835-1910 Finn, Huckleberry (Fictitious character) Twain, Mark, 1835-1910. Adventures of Huckleberry Finn RDA Training, UNL Libraries, Sept 2, 2014 43
- 44. •Come back Thursday for…. •RDA Elements Part 2 (Description) •RDA Elements dealing with Serials •RDA Toolkit •AACR2: Gone but not forgotten RDA Training, UNL Libraries, Sept 2, 2014 44