Record manager 8.0 presentation
- 1. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. HPRecordsManager8.0 Transformingrecordsmanagementfor InformationGovernance Speaker’s name Date
- 2. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2 The 6th largest software company in the world HP Software: driving the new style of IT Enterprise Security HP Autonomy HP VerticaIT Operations Management Driving the new style of IT • Cloud / Hybrid • Operations Analytics • Service Anywhere • Automation & orchestration Built to disrupt the adversary • Enterprise • Application • Infrastructure Analytics at extreme scale in real-time • High performance analytics • Massive scalability • Open architecture • Optimized data storage Harnessing 100% of human information • Information analytics • Information governance and management • Marketing optimization Applications Delivery Management Driving the new style of IT • Agility • Mobility • DevOps • Modern user interface
- 3. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.3 Harnessing the power of Human information HP Autonomy $1bn in annual revenue + 60 petabytes in private cloud storage + 80% market share in legal market workflow +10,000 web content management customers +20,000 augmented reality customers +65,000 data protection customers
- 4. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.4 HP Autonomy’s vision • Access and understand virtually any source of information on-premise and in the cloud • A strategic pillar of HP’s HAVEn Big Data platform • Non-disruptive, manage-in-place approach complements any organization Social Media Video Audio Email Texts Mobile Transactional Data IT/OTDocuments Search Engine Images Harnessing the power of Human information
- 5. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.5 Powered by IDOL, the OS for Human Information Social Media Video Audio Email Texts Mobile Transactional Data Documents IT/OT Search Engine Images Apps for Exploratory Information Analytics Apps for Information Governance and Management Apps for Marketing Optimization HP Autonomy connectors Developer/Partner External/CloudHP Autonomy Enterprise Applications The OS for Human Information Repositories Information types OS service layers 500+ functions DigitalSafe SharePoint Hadoop CRM Jive Exchange Relational DB ACA AeD WorkSite HP Records Mgr MediaBin Data Protector Connected LiveVault Driven by advanced analytics to understand data in context from any source
- 6. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.6 HP Autonomy’s family of solutions IDOL, the OS Compliance Litigation Readiness Storage Optimization Database Archiving eDiscovery Supervision Legal Hold Enterprise Search & Analytics Voice of the Customer Voice of the Worker Media Intelligence Video Surveillance Big Data Analytics Knowledge Mgmt Content Access & Extraction Records Mgmt Legal Content Mgmt Business Process Mgmt Document Mgmt Records Mgmt Legacy Clean Up Server Data Protection Virtual Machine Data Protection Remote & Branch Office Data Protection Endpoint Device Data Protection Cloud Data Protection Enterprise Content Mgmt Archiving & eDiscovery Data Protection Web Experience Mgmt Web Optimization Search Engine Marketing Marketing Analytics Contact Center Mgmt Rich Media Mgmt AURASMA - Augmented Reality Mobile Experience Digital Marketing Experience Information Analytics Information Management & Governance Marketing Optimization Hybrid OEM Software Cloud for Human Information Big Data Cloud Mobility Security
- 7. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.7 Waves of technology followed by waves of information The world has changed 695,000 status updates 98,000+ tweets 698,445 Google searches 1,820TB of data created 11million instant messages 168 million+ emails sent YouTube Viber Qzone Amazon Web Services GoGrid Rackspace LimeLight Jive Software salesforce.com Xactly Paint.NET Business Education Entertainment Games Lifestyle Music Navigation News Photo & Video Productivity Reference Social Networking Sport Travel Utilities Workbrain SuccessFactors Taleo Workday Finance box.net Facebook LinkedIn TripIt Pinterest Zynga Zynga Baidu Twitter Twitter Yammer Atlassian Atlassian MobilieIronSmugMug SmugMug Atlassian Amazon Amazon iHandy PingMe PingMe Associatedcontent Flickr Snapfish Answers.com Tumblr. Urban Scribd.Pandora MobileFrame.com Mixi CYworld Renren Xing Yandex Yandex Heroku RightScale New Relic AppFog Bromium Splunk CloudSigma cloudability kaggle nebula Parse ScaleXtreme SolidFire Zillabyte dotCloud BeyondCore Mozy Fring Toggl MailChimp Hootsuite Foursquare buzzd Dragon Diction SuperCam UPS Mobile Fed Ex Mobile Scanner Pro DocuSign HP ePrint iSchedule Khan Academy BrainPOP myHomework Cookie Doodle Ah! Fasion Girl PaperHost SLI Systems NetSuite OpSource Joyent Hosting.com Tata Communications Datapipe PPM Alterian Hyland NetDocuments NetReach OpenText Xerox Google Microsoft IntraLinks Qvidian Sage SugarCRM Volusion Zoho Adobe Avid Corel Microsoft Serif Yahoo CyberShift Saba Softscape Sonar6 Ariba Yahoo! Quadrem Elemica Kinaxis CCC DCC SCM ADP VirtualEdge Cornerstone onDemand CyberShift Kenexa Saba Softscape Sonar6 Workscape Exact Online FinancialForce.com Intacct NetSuite Plex Systems Quickbooks eBay MRM Claim Processing Payroll Sales tracking & Marketing Commissions Database ERP CRM SCM HCM HCM PLM HP EMC Cost Management Order Entry Product Configurator Bills of Material Engineering Inventory Manufacturing Projects Quality Control SAP Cash Management Accounts Receivable Fixed AssetsCosting Billing Time and Expense Activity Management Training Time & Attendance Rostering Service Data Warehousing The Internet Gigabytes Client/Server Megabytes Every 60 seconds IBM Unisys Burroughs Hitachi NEC Bull Fijitsu Mainframe Kilobytes Mobile, Social, Big Data & The Cloud Zettabytes Yottabytes 217 new mobile web users
- 8. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.8 Explosion of data • Data doubling every 12-18 months • New, unstructured data types to manage • Storage growth is outpacing IT budget Data everywhere • 67% of users have three or more computing platforms • Mobile, virtual, cloud joins physical • Mobile endpoints are unprotected Real-time access • Always-on applications, users • Consumerization drives expectations • Availability, continuity move to forefront Increased scrutiny • Escalating industry and government regulations • Litigation increasingly involving ESI • Internal information mining needs Too much data to govern effectively The wave of information is too big to harness The information governance challenge
- 9. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.9 How to harness the wave of information while ensuring compliance Information governance concerns for the enterprise How do I meet the increasing demands of global regulations and maintain compliance? How do I make information accessible while ensuring its authenticity, accuracy and security? How do I manage SharePoint content according to policy to reduce duplication, leakage and accidental loss? How do I increase efficiency and productivity around information processes to improve business performance? How do I reduce information footprint and associated costs to manage it?
- 10. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.10 Primary information governance objectives Mitigate risk Addressinternalobjectives Lower costs Increase productivity Achieve IT efficiency © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
- 11. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.11 Information governance defined HP Information Governance A portfolio of modular solutions that help organizations access and understand human and computer-generated information without bias to repository or location, organize and control this data with a centralized policy engine, and intelligently manage and take action upon this data in accordance with business, legal/compliance, and data management objectives. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
- 12. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.12 Information governance framework Access & Understand Leverage & Take Action Unstructuredenterprise datarepositories Structuredenterprise datarepositories Cloud-based repositories Data Mobile&socialmedia Offlinedatarepositories Addressbusiness& operationalobjectives Enterprise Content Management Enterprise Search & Collaboration Legacy Data Cleanup Legal HoldsInformation Archiving Records ManagementeDiscovery Addresslegal& complianceobjectives Backup/Recovery Enterprise Security Addressdatamanagement& securityobjectives CentralizedPolicyEngine Organize & Control Administer data in place or in a consolidated repository
- 13. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.13 HP IDOL: the OS for human information Single platform on which all HP IM products are built • Content from over 400 repositories • Over 1,000 formats; 500 functions IDOL understands the meaning of content Proven scalable and reliable © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
- 14. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.14 HP ECM suite at a glance Solutions to support information governance IDOL - Content Integration/Enterprise Search Improve productivity Anywhere access Streamline operations Reduce costs Enhance satisfaction Reduce storage costs Enable governance, compliance HP TeleForm Capture HP Process Automation Business Process Mgmt. HP WorkSite Document & Email Mgmt. HP Universal Search Search, KM and Analytics HP Records Manager & HP ControlPoint Records, Policy & Legal Hold
- 15. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.15 HP Records Management - a unified strategy HP TRIM Autonomy Records Manager Meridio iManage Records Manager HP Records Manager HP WorkSite Records Manager
- 16. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. trans·for·ma·tion : a complete change, usually into something with an improved appearance or usefulness ˌtran(t)s-fər-ˈmā-shən
- 17. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.17 HP Records Manager 8.0 HP Records Management - a unified strategy • Next generation, scalable electronic document and records management solution • Designed to meet the needs of Government and regulated industry • Combining the best of HP TRIM, ARM & Meridio • A cornerstone of HP’s Information Governance framework Transforming Records Management for Information Governance
- 18. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.18 Transforming Records Management for Information Governance HP Records Manager 8.0 Integrated Documents & Records Manage-in-Place Modern User Interface – HTML5 Extensive SharePoint Integration Advanced Email Integration Advanced Warehouse Integration Configurable Storage Management Simplify the management of all information Manage information where it delivers most value Intuitive secure access - anywhere anytime Balance collaboration with information governance Improve efficiency of email management Streamline requests process - save time and money Reduce information footprint and storage costs
- 19. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.19 HP Records Manager use cases supporting information governance Transforming records management Interactive Document Management Custom Solutions HP Records Manager SharePoint Governance ControlPoint Auto-Declare In-Place Management WorkSite Collaboration SAP ArchiveLink AIO Structured Records Physical Records COM/.NET SDK Services API
- 20. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.20 Transforming Records Management for Information Governance HP Records Manager 8.0 Enables greater compliance with organizational and regulatory mandates for the management of business records from creation to disposal by: • Simplifying access to enterprise information through a modern web interface across a range of devices • Streamlining the capture, search and management of business information from any source • Offering greater levels of configurability, desktop, workflow and integration tools to adapt to diverse business processes and information management needs • Providing a secure records repository combined with extensive and more granular security and audit capabilities.
- 21. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.21 Transforming Records Management for Information Governance HP Records Manager 8.0 Integrated records and document management • Manage both physical and electronic documents. Manage in place or in a centralized, secure records repository • Apply holds to documents in external repositories or move to the secure records repository for centralized management and control. Modern uniform interface across devices • Utilize HTML5 technologies to provide a simple and uniform interface that automatically adjusts to different devices such as laptops, tablets, and smart phones. Extensive SharePoint integration • Integrate seamlessly with Microsoft SharePoint to deliver compliant records management for SharePoint content and archiving of SharePoint sites.
- 22. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.22 Transforming Records Management for Information Governance HP Records Manager 8.0 Advanced email integration • Leverage message and conversation ID’s to reduce duplication in Microsoft Outlook and Lotus Notes Mail. Advanced request and warehouse integration • Request records stored either on premise or offsite at an external storage vendor. Requests can be made to retrieve or return records on an ad hoc or recurring basis. Global certification and standards • Designed to International standard of records management, ISO 15489:2001 and elements of ISO 16175: Principles and Functional Requirements for Records in Electronic Office Environments.
- 23. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.23 Three key themes to support Information Governance Transforming records management Usability & access Increasing adoption and productivity • New modern interface simplifies access to information across a range of devices • Enhanced email integration for MS Outlook and Lotus Notes • Integration to WorkSite Enterprise performance Global scalability & improved efficiency • Manage in place framework to apply hold to documents in external repositories • Caching and tiered storage to balance need for highly responsive and fast document capture/retrieval with cost effective secondary storage Corporate accountability Extensive security and audit capabilities © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
- 24. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.24 Ease of deployment - reaching all users across the enterprise, on any device Usability & access • Zero install, no desktop deployment • Latest HTML 5 technology • Auto-adjusts layout to device form factor • Designed for touch Laptop TabletSmart Phone
- 25. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.25 Using business terminology on tailored forms Usability & access • Adaptable Terminology • Adjustable Forms for Creation and Searching • Match Forms to Users • Easy to Administer
- 26. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.26 Hybrid document & records management - zero-install client use cases Usability & access • Check-in/Check-out, version control • Search and retrieve information • View electronic documents • Creation of folders • Filing documents into folders • Print labels and reports • Warehouse requests
- 27. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.27 Manage in place Enterprise performance Retain and manage active information where it provides the best business value IDOLConnectorFramework IDOL ControlPoint HP Records ManagerContent repositories Content repositories Know what information you have Know where the information is located Know your information is protected Know the information is managed appropriately Manage in Place • Content Creation • Business Processes • Collaboration • Projects • Events Index, Analyze, Auto-Classify Declare
- 28. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.28 Storage and caching Enterprise performance Manage inactive records for long term authenticity, reliability, integrity and usability Reduce Storage Cost • Compression, Single Instancing, Tiered Storage • Improved Performance • Applications not choking with inactive data • Long-Term Integrity • Designed for Recordkeeping, WORM • Simplified Management • Access, Backup, Format Conversions, Redaction
- 29. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.29 Extending security and audit Corporate accountability Extensive security • Levels, caveats and access • Field level security Extensive & granular audit • Online & offline audit logs • Before and after values captured • Justification for the change
- 30. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.30 Proven performance, globally Why HP Records Manager 8.0? Unified enterprise document and records management • Electronic and physical Scalable to the largest enterprises, yet adaptable to individual business processes • Proven enterprise scalability millions of records and 100,000’s users Manage in place framework • Manage information where it delivers the most value SharePoint integration at the object level • Records management and archiving of SharePoint content and sites. A cornerstone of HP’s Information Governance framework • Extending information governance across all information, not just records.
- 31. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.31 HP’s ERMS total records inventory Why HP Records Manager 8.0? 303,096,980 326,470,450 360,287,816 385,234,291 409,604,640 453,119,920 479,693,407 512,076,818 - 100,000,000 200,000,000 300,000,000 400,000,000 500,000,000 600,000,000 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct FY10 FY11 FY12 FY13 This represents the amount of records we are managing in ERMS. Details from registered records report and added to prior stats.
- 32. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.32 Australia United States Canada New Zealand United Kingdom Mauritius BotswanaSudan Scotland Northern Ireland Trinidad Malaysia Zimbabwe Ireland Kenya SingaporeItaly Brazil South Africa Germany France Customers around the world Why HP Records Manager 8.0?
- 33. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 1,800 customers worldwide Nearly 1.5 million daily users
- 34. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.34 Proven performance globally Why HP Records Manager? Simplifies the management of all information Manages information where it delivers most value Delivers intuitive secure access - anywhere anytime Balances collaboration with information governance Scales to the largest organization yet adaptable to individual processes Reduces information footprint and storage costs Is a cornerstone of HP’s Information Governance Framework
- 35. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.35 Transforming records management for Information Governance Takeaways •Non-compliance with regulatory requirements, information leakage or loss •Severe penalties and reputational damage Safeguards business & executives •Simplifies capture, access and security across a range of devices •Lifetime management of all business documents and records according to policy Improves productivity, efficiency & profitability •Delivers the right information to the right person at the right time. •Information is accessible, usable and secure according to policy regardless of volume & location Improves business agility and decision making •Removes the burden of records management responsibility from SharePoint users •Automates the capture and management of SharePoint content according to pre- defined business rules Provides governance for SharePoint content
- 36. © Copyright 2013 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Thankyou Formoreinformationvisit: www.autonomy.com/products/hp-records-manager