Reduced course load
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This document contains a request form for international students to receive approval for a reduced course load due to academic difficulties. Section A is completed by the student providing their personal details. Section B is completed by the student's academic advisor summarizing the reason for fewer credits, such as completing degree requirements, thesis work, or medical issues. Supporting documentation may be required. The international student advisor then reviews and decides if a reduced course load is permitted to maintain the student's visa status.
Reduced course load
- 1. Request for Reduced Course Load Complete Section A and have your Academic Adviser complete Section B, summarizing the reason for a reduced number of credits. Please bring the completed form to the Global Education Office-Immigration Services BEFORE reducing your number of classes. Dropping below full-time student status without the prior permission of the International Student Adviser will violate your student visa status. A. To be completed ENTIRELY by student Today’s date: ________________ Last name: _________________________ First: _________________________ Middle: _______ Student ID #: V __ __ - __ __ - __ __ __ __ SEVIS ID #: N __ __ __ __ __ __ __ __ __ __ Current address: ________________________________________________________________ Wyoming City: ___________________________ State: _______________________ ZIP: _______________ Phone: ____________________ E-mail: _______________________ Date of birth: _______________ Type of degree: BS/BA Master Doctorate Credits accumulated to date: _______ B. To be completed ENTIRELY by Academic Adviser Requests to register for less than full-time should occur rarely in an international student’s career. By immigration law, the international student should be full-time during each fall and spring semester – Twelve (12) credits for undergraduates, nine (9) credits for graduates. If the student’s activity is equivalent to full-time, but actually requires less than full-time registration (e.g. writing master’s thesis), the form is to be endorsed by your Academic Adviser and forwarded to the International Student Adviser. Semester requested: Fall 20____ Spring 20____ Intended number of credits for registration: _______ Student is having difficulty with English language or reading requirements (Attach supplemental form to be completed by instructor).* Student is unfamiliar with American teaching methods.* Student has been placed in the improper course level.* Student needs less than a full course load to COMPLETE the degree program at the end of this semester. Student has completed formal course work and is preparing for a comprehensive exam. Exam date: __________ Student has completed formal course work and is engaged in thesis or dissertation research. Anticipated defense date :___________(mm/yyyy) Student has medical reason for requesting less than full-time schedule (attach signed medical excuse).* *If the student is withdrawing from a course, please list course name and number ____________________________ I endorse and recommend a reduced course load for this student during the semester requested. Print name and title: __________________________________________________________________ Address: _________________________________________________ Telephone: _________________ Adviser signature: ________________________________________________ Date: _______________ C. To be completed by the International Student Adviser Approved by International Student Adviser: _______________________________ Date: _____________ Updated 2010 Global Education Office - Immigration Services 817 W. Franklin Street, P.O. Box 843043, Richmond, VA 23284 Tel: (804) 828-0595 Fax: (804) 828-2552
- 2. RCL due to English Difficulties Supplemental form to be completed by instructor According to immigration law, international students must be full-time during each fall and spring semester – 12 credits for undergraduates, nine credits for graduates. Requests to register for less than full-time should occur rarely in an international student’s career. The below student is requesting to drop your class, thus dropping to less than full-time enrollment because of difficulties with the English language and/or reading requirements. This excuse should only be used during the first semester of a student’s academic career. Before this student’s academic or immigration adviser can allow him/her to withdraw from the class, we need an assessment from you, the professor, indicating that you agree the trouble is a legitimate problem with English. This is not to be used simply because the student has not been doing work or showing up to class. A. To be completed ENTIRELY by student Today’s date: ________________ Last name: _________________________ First: _________________________ Middle: _______ Student ID #: V __ __ - __ __ - __ __ __ __ SEVIS ID #: N __ __ __ __ __ __ __ __ __ __ Current address: ________________________________________________________________ Wyoming City: ___________________________ State: _______________________ ZIP: _______________ Phone: ___________________ E-mail: ________________@vcu.edu Date of birth: _______________ mm/dd/yyyy B. To be completed ENTIRELY by Professor ______________________________ ____________________ ___________ ______________ Class Name Course number # Credits Semester to drop Please explain the English problems you have seen with this student’s work that indicate he/she is not prepared to take the class. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ I feel the student HAS/ DOES NOT HAVE a legitimate problem with English and SHOULD/ SHOULD NOT drop the class because of language difficulties. _____________________________________________________________________________ Professor name _________________________________________________ __________________________ E-mail Telephone _________________________________________________________ __________________ Professor signature Date Updated 2010 Global Education Office - Immigration Services 817 W. Franklin Street, P.O. Box 843043, Richmond, VA 23284 Tel: (804) 828-0595 Fax: (804) 828-2552