Resource direct-mail-checklist
- 2. Direct Mail That Works and… …Really Raises Money Direct Mail Package Pre-Submission Check List Mailing Name:_________________________________________________________ Date:____________________ Audience: Were the lists deduped prior to mailing? Has the list undergone a name & address verification? Has the list been run against any suppression files? Has the list been segmented according to donor need criteria? Was the file deduped against the segmentation file? How many bad addresses did you receive? Copyright (C) 1990-2012 Development Systems International, LLC. DIRECT MAIL CHECKLIST - Pg. 1 Unauthorized Reproduction is Prohibited
- 3. Response Device: How easy is the response device form to complete? Does the response device include step by step instructions? Is the response device personalized using variable data? Does the response section contain all the relevant details? Are there multiple ways to respond (post, web, phone)? How easy is it to respond? How many ways to give are there? Has the premium offer been promoted on the response device? Outer Envelope: Is there a relevant, single minded benefit headline? Is there a case for opening the envelope? Has the reverse of the envelope been used effectively for messages? Are all supporting messages relevant to what is inside the package? Does it promote a sense of urgency? How impactful is the envelope format/color? Do you use envelope size alternative other than a #10? Copyright (C) 1990-2012 Development Systems International, LLC. DIRECT MAIL CHECKLIST - Pg. 2 Unauthorized Reproduction is Prohibited
- 4. Letter Copy: Is the letter personalized? Has variable data been used in the letter text? Does the first paragraph establish the reason for the letter? Is the style of copy (tone of voice) appropriate to the target audience? Does the letter area use any attention grabbing devices? Does the letter have an effective Post Script? Does the letter contain visual points that grab the reader's attention? Does the type style help readability? Does the package use extra pieces to carry key messages? Are key donor benefits re-iterated throughout the package? Are the key benefits summarized on the reply device? After reading the package, do you understand what is being offered? After reading the package, do you understand who is making the offer? After reading the package, do you understand what to do next? Is there a visual that shows the program impact? Does the package use any independent testimony to substantiate the offer or proposition? Has the ask amount (or offer) been fully justified? Is there a deadline for responding? Copyright (C) 1990-2012 Development Systems International, LLC. DIRECT MAIL CHECKLIST - Pg. 3 Unauthorized Reproduction is Prohibited
- 5. AUTHOR – DIRECT MAIL PACKAGE CHECKLIST James P. LaRose, CFRE, CNC - Founder - James P. LaRose Companies Phone: (803)808-5084 Email: jimmy@development.net James P. LaRose, CFRE, CNC known around the world as “Jimmy LaRose the Fundraiser's Fundraiser," continues to transform nonprofit executives tasked with the raising of money in a tumultuous 21st Century economy. His passion for the nonprofit sector is without bounds and his love for the leaders who serve is unparalleled. His heroes are those men and women of the charitable world who lay down their lives daily for the hurting and the hopeless. He’s spent the last twenty years supporting executives, volunteers, staff and board members across six continents who spend themselves in service to others. Jimmy is fond of sharing with professionals that, "Money chases after ideas, and there will always be generous people who will amply support a great dream backed by a sound plan." Jimmy is the founder of the National Development Institute, Development Systems International and ProPlatforms.com. He is the author of the internationally recognized fundraising series MAJOR GIFTS RAMP-UP and is the designer of the MAJOR GIFTS RAMP-UP CLOUD, a complete back-office for nonprofit executives. Jimmy led the design team that established Certified Nonprofit Consultant (CNC), a credentialing process that supports nonprofit executives committed to sharing their management experience with their peers. He is the co-founder of the CauseCause.com platform, an online social media community network that supports citizens of the world committed to advancing the common good. He is the co-founder of DonorScope.com, a web-based research portal that identifies philanthropists, altruists, and leaders and their capacity to give to causes for which they personally care. Jimmy has been credentialed by the National Development Institute as a Certified Nonprofit Consultant (CNC) and holds the Certified Fund Raising Executive (CFRE) certification. He is the founding President of the Western Maryland Chapter of the Association of Fundraising Professionals (AFP) and is a graduate of AFP's Faculty Training Academy (FTA) and has been named by the AFP as a “Subject Matter Expert” on the raising of money. Jimmy has also served as a specialist with the U.S. State Department's Speakers Bureau and has traveled the world working with embassies, foreign governments, and leaders to promote philanthropy and civil society in developing countries. He is a graduate of Indiana University's Executive Leadership Program, Indianapolis, IN, the National Planned Giving Institute, Memphis, TN, Tennessee Temple University, Chattanooga, TN and the Word of Life Bible Institute, Schroon Lake, NY. Rev. LaRose was ordained as minister of the gospel by the Ecumenical Church of Christ in 2010 to further support his service to the hurting and the hopeless around the world. Jimmy and his wife Dianne make their home in Columbia, SC and are blessed with three children and three grandchildren. Copyright (C) 1990-2012 Development Systems International, LLC. DIRECT MAIL CHECKLIST - Pg. 4 Unauthorized Reproduction is Prohibited
- 6. ADDITIONAL ONLINE FUNDRAISING RESOURCES: www.JimmyLaRose.com www.MajorGiftsRampUp.com www.ConsultingCertification.org www.NonprofitConferences.org www.DonorScope.com www.Development.net www.PAXglobal.com www.eMediaFundraising.com www.FundraisingFarmer.com www.twitter.com/jimmylarose www.facebook.com/nonprofitdevelopment Development Systems International P.O Box 2675 - Columbia, SC 29202 Voice: 803-808-5084 Fax: 803-808-0537 jimmy@development.net www.Development.net Copyright (C) 1990-2012 Development Systems International, LLC. DIRECT MAIL CHECKLIST - Pg. 5 Unauthorized Reproduction is Prohibited