Resource Management Whitepaper
- 1. Innotas Resource Management DATASHEET Your resources or people are the #1 asset in your organization and 60% say they do not have enough resources to support incoming project demand. It is no surprise that efficient management of resources is often the greatest organizational challenge. Lack of visibility into resource capacity constraints is the biggest impediment to completing project work on-time and under budget. Organizations are inundated with heavy volumes of work requests, and with limited visibility into what resources are currently working on, PMOs and IT Executives are often forced into making commitments with limited insights. This never ending spiral of impractical expectations ends with a tangible lack of trust between the PMO/IT and the business. Innotas helps organizations proactively allocate resources with an integrated solution for capacity and demand planning and automated optimization of resources using Predictive Portfolio Analysis (PPA). By providing real-time visibility into each resources’ workload, Innotas helps you efficiently assign current work and plan for future projects. The results are immediate and impactful—improved resource capacity utilization and better project scheduling. With Innotas, ensure that people are working on the highest value, most well-aligned work at the right time. Save time. Save money. Make a bigger impact. Common Challenges with Resource Management 1. Managing/prioritizing work requests and setting appropriate expectations with key stakeholders 2. Managing resource capacity vs. demand and understanding who is available to take on new work when 3. Understanding what roles and/or skill sets to hire to fulfill stakeholder commitments 4. Ensuring that resources are working on the highest priority, most well-aligned work items 5. Scheduling projects when appropriate resources are available A 5% utilization improvement for a 150-person resource pool yields $1,000,000 of annual savings.
- 2. RESOURCE MANAGEMENT DATASHEET | 2Learn More at www.innotas.com Resource Demand Planning Effectively plan for future work Accurate Forecasting: Understand true resource demand to enable better planning of future resource needs. Role based planning: Understand what resources you need, when, even if you don’t know which named resources will be assigned to those work items. Named Resource based planning: Understand which resources are over-booked. Capture Insights: Quantify your true resource requirements across all work, including inflight and planned projects and maintenance / Keep The Lights On (KTLO) work. Resource Capacity Planning Select and staff projects based on accurate resource availability information Accurate Planning: Realistic understanding of what you can accomplish with the resources you have to increase your success and credibility. Set Appropriate Expectations: Set the right expectations and accurately communicate what the organization can and cannot complete given resource constraints. Facilitate Headcount Planning: Help facilitate hiring decisions with role based resource forecasts. Understand Who’s Available: Gain insight into which resources are available to take on new work. Improve Planning with Predictive Portfolio Analysis (PPA) Dramatically increase the efficiency of the planning process Optimize Resource Utilization: Automate building and aligning the highest value project and application portfolios based on resource and budget constraints. Predictive Portfolio Analysis accurately predicts the greatest impact to the organization based on current resources—creating the optimal portfolio. Increase Business Agility: Quickly adapt to market and organizational changes. With PPA, re-plan your portfolio by optimizing your forecast and resources across the enterprise within minutes. Save Time: Avoid time consuming manual analysis by automatically generating scenarios based on multiple variables that are critical to your organization and key stakeholders. Learn more about Innotas Predictive Portfolio Analysis
- 3. RESOURCE MANAGEMENT DATASHEET | 3Learn More at www.innotas.com Resource Costing Understand the financial impact of resources across the organization Manage Rate Complexity: Internal rates, billable rates, and project specific resource rates make it easy to track and manage labor estimated and actual costs. Simplify Costing: Understand resource costs at the task, project, portfolio, department, and organization level. Facilitate Reconciliation: Compare estimated vs. actual costs to identify variances and improve future planning. What-If Scenario Planning Model and compare portfolio scenarios Impact Analysis: Understand the impact of unplanned work on the portfolio. Scenario Modeling: Toggle resource and portfolio scenarios without impacting production data. Optimize Resource Utilization: Instant access to information for forward-looking resource scenario planning and resource optimization by portfolio, project, role, or individual. Time Tracking Track and measure actual hours and costs for projects Promote Accountability: Improve organizational visibility and performance by knowing who is working on what. Ease-of-Use: Increase efficiency and streamline user experience with a mobile optimized solution. Capitalize Labor: Quantify the true cost of project work and categorize labor costs as capital or non-capital. Improve Forecasting: Compare past forecast vs. actuals and adjust future work appropriately. Dashboards & Reports Real-time analytics enable measuring, managing, and tracking all work efforts Create: Gain real-time visibility into resource utilization, cost, capacity, throughput, and availability with configurable dashboards and reports. Track: Monitor resources by project, program, or portfolios. Analyze: Get insight into the status of resources by individual, role, or skillset to make better decisions and ensure you are focused on the most important work. Improve Communication: Better demonstrate and justify resource capacity vs. demand information to key stakeholders.
- 4. “Since using Innotas, we’ve improved the focus for our development teams, ensuring resources are focused on the right things at the right time, and we’re actually delivering features that add value to the business and to the product, either at the end of the 3-week sprint or at the end of the quarter.” – Litded Davis PMO Director, Outsell On-Demand Webinar: The Fresh Approach to Resource Management with PPM & APM Case Study: Cloud Portfolio Management Gives Denver’s Regional Transportation District a Comprehensive View into Projects and Programs Whitepaper: The Smart Approach to Resource Management Want To Learn More? Check Out These Great Assets: Watch Webinar Read Case Study View Whitepaper “The things that really stood out for us about Innotas were that the solution was clearly focused on the PPM fundamentals without a million bells and whistles that would take three months to learn; and we were really keen on being able to implement and see results quickly. Innotas definitely delivered on that.” – Monisha Longacre VP of Portfolio Management & Strategy, The Weather Company Innotas 111 Sutter Street, Suite 300 San Francisco, CA 94104 Tel: +1.415.263.9800 Toll-free: 1.866.692.7362 www.innotas.com info@innotas.com Innotas, the leading provider of Cloud Portfolio Management solutions, delivers a seamless way to manage projects, resources and applications across the enterprise. Innotas solves the challenge of visibility and tracking the portfolio of IT and Product Development projects. The solution aligns effort and budgets to meet company goals, while enabling prioritization and agility for planning resource capacity. The result is a standardization of work execution across silos of project management teams. Innotas’ solutions include Project Portfolio Management (PPM), Application Portfolio Management (APM), Resource Management, Agile Portfolio Management, and the Innotas Integration Platform. Innotas is ranked a “Leader” in the Gartner Magic Quadrant for Cloud-Based Project and Portfolio Management Services and a “Visionary” in the Gartner Magic Quadrant for Integrated IT Portfolio Analysis. Founded in 2006, Innotas is headquartered in San Francisco and has hundreds of customers nationwide, across healthcare, government, education and other industries. For more information, visit www.innotas.com or call 866-692-7362. Copyright ©2015, Innotas, Inc. All rights reserved. Innotas is a registered trademark of Innotas, Inc. INN_DS_resource-management-051715 About Innotas Innotas has helped hundreds of organization better plan and manage resource utilization