Return toworkspaces v5
- 2. 2020 begun with a boom full of excitement and huge for everyone as we stepped into the new decade little did we know that Covid 19 is here to change all our plans and take us to the new normal. A lot of learnings have been gained through Covid 19 some painful some cheerful but we must look at the positive aspects of life and see what changed for the better. As we adapt to this change the workspaces shall change forever. We too need to gear for the same and prepare for the same. We has put together a guide that shall assist you to start planning for the new workspaces and also make the employees comfortable as they plan to return back to the offices. a workspace guidebook
- 3. concerns on new workspaces How long will this scenario last? How will we ensure staff performance and productivity? How shall we make our workspace safe and comfortable? How shall we take measures to control the virus? How will this affect our business, sustainability & also cashflows? Is our firm ready for the digitalization? As these questions keep rising in our minds and hearts with no certain answers we must believe there is always light at the end of every tunnel and as we said before let’s take the positive approach and see what can be done to dive into the new normal and still not forget our values.
- 4. In response to social distancing and hygiene, our guidebook shall share with you how to convert the current workspace to make it safe and secure and how to plan for the return to workspaces in short term, medium term and long term plans. 3 critical areas of focus to help you navigate the new normal that is here to stay EMPLOYEE MANAGEMENT SANITIZATION PLANS WORKSPACE LAYOUTS
- 6. ROTATIONSemployee management Deploy 70% of the workforce to work from home for the coming 3-4 months and 30% to be working from office. This selection is done through critical staff who need to operate from the office and those who can operate from home. Send staff on annual leave and also create rotations for staff to be in the office so they get an environmental break and also change of routine. This shall also help them balance both the factors of working from home and office and this shall also assist with the productivity scale. Create fun tasks and activities for staff to keep team spirits high and motivated. TOOLKIT SUPPORT
- 7. TOOLKITemployee management Provide your staff with a basic table and an ergonomic chair to set up a workstation at home which shall make them more comfortable and also productive. If space is a constrain consider a comfortable ergonom- ic chair which can be used at the dining table. Provide the correct tools like Ergonomic chairs Working Tables Connectivity to the office Document management Virtual conferencing tools Laptop, Web Cams and Printers (if required) Laptop stand if a work station isn’t available ROTATIONS SUPPORT
- 8. SUPPORTemployee management Weekly virtual meetings with heads of departments Zoom / Teams lunches with colleagues Provide the employees with welcome packs in the of- fice which have a staysafe kit (Sanitizers, masks, gloves, wipes etc and manual on how the new workspace shall look like and how you shall be safe) Keep the communication on with the employees so they are aware of what steps the organization is taking to return to the new normal and new workspace. Create an internal newsfeed channel which shall have updates on happenings. Celebrate achievements with team members virtually by sharing goodies to keep the spirit high. Consider insurance for the equipment they are using at their home office. ROTATIONS TOOLKIT
- 10. EXTERNAL VEHICLE SANTIZATION GUARD PROTECTION EMPLOYEE SANTIZATION EXTERNAL BELONGINGS sANTIZATION PLANS Auto sanitizing booths for the vehicles when they enter the premises extra protection for all guards at all entrances Auto (walk through) sanitizing booths for people at the entrance external belongings to be stored in a locker with option UV light to destroy any germs INTERNAL
- 11. BOOKING SYSTEM WORKSPACE SANITIZATION TEMPERATURE DETECTORS DISPOSABLE SANITIZATION INTERNALsANTIZATION PLANS pre-record external members to autodetect & limit the number of people sanitizers & surface sprays for individual workspaces (schedule beep every hour) at open plan workspaces that auto detect any human temperature fluctuation vending machine which carries disposable gloves, masks and sanitisers Name Company Name Company Time EXTERNAL
- 13. SHORT - TERMWORKSPACE LAYOUT Install clear sneeze screens between workstations top and side ways this shall avoid the germs from sneezing and coughing to be passed through air from one person to another. These are also idea for conference rooms. Introduce greenery in the workspace. Have as much fresh air and ventilation as possible. Sneeze Guards Greenery LONG TERM
- 14. SHORT - TERMWORKSPACE LAYOUT Replace castors (wheels) of chairs with gliders to avoid movement of chairs. Consider having mesh back chairs as opposed to fabric. Gliders Mesh Back LONG TERM
- 15. SHORT - TERMWORKSPACE LAYOUT Consider replacing carpets with Vinyl / firm fit flooring for better cleaning and no dust being accumulated which causes dirt allergies and sneezing and coughing. Anti-bacterial flooring LONG TERM
- 16. LONG TERMWORKSPACE LAYOUT SHORT - TERM EXTERNAL ZONE INTERNAL ZONE WORKING ZONE
- 17. LONG TERMWORKSPACE LAYOUT This zone is for people not working in the space but for external visitors. In this zone closed meeting rooms, washrooms, sanitization areas, breakout areas and also printing areas. EXTERNAL ZONE SHORT - TERM
- 18. LONG TERMWORKSPACE LAYOUT The internal zone shall be for employees breakout area, brainstorm and collaboration, interaction area and meeting rooms. These areas shall be well spread with social distancing and all santization planning shall form part of this area as well. Limit the number of people in an area by putting sensors to detect how many people can be in an area at one given time. Mark arrows for entry, exit and walking paths so social distancing is maintained at every level. INTERNAL ZONE SHORT - TERM
- 19. LONG TERMWORKSPACE LAYOUT The working zone is where the employees open plan workspaces shall be set up. This shall be divided into departments / teams so there is social distancing and no overcrowding. The idea is for one team to have their area of workspace, breakout, printer stations and storage stations. This shall assist less movement. Marked arrows and sensor detectors can assist with the social distancing requirement. Divide the zones with smarter surfaces to create partitions but also brainstorm idea boards for employees, WORKING ZONE SHORT - TERM
- 20. HOW CAN HELP
- 22. Santization booths - Auto vehicle sanitization booths - Human sanitization booth - Vending machines for masks, gloves, santiziser Hand wash stations
- 24. IT/Audio/Visual Remote office, Laptops, Printers, Headsets, Soundsystem, Conferencing solutions and equipment, Sensors and detectors Fresh and Healthy food for your employees as they stay safe SPOONS.CO.KE
- 25. REMOTE OFFICE Centralize and digitalize your business model. Remote office allows you to control and view your business from your screen and take control with it’s one touch control systems. Make key decisions through great analytical reporting. COLLABORATE PRODUCTIVITY CLOUD SERVER ORGANIZATION MANAGEMENT SECURE LOGIN DOCUMENT BY WORKSPACES An IT Package
- 27. Smarter Surfaces Transform your walls, tabletops, any smooth surface into writable areas of any size and colour. Declutter and modernise your office. Paint over workspace partitions to create a fun little brainstorming area. read more >
- 28. flooring anti-bacterial VINYL AND FIRM FIT COLLECTION read more >
- 29. Need Help? Get In Touch 0734503500 www.antarc-ke.com sales@antarc-ke.com Disclaimer This guidebook is a mere guideline and it shall vary from industry to industry. Antarc hold no liability on its implementations, we are mere solution providers for workspaces in the best of our capacity and capability. EE&OE Send us an Email Call us 0734503500 In partnership with: www.antarc-ke.com