Rules of abbreviations
- 1. RULES OF REPORTER; JULIUS RIC PEÑA INSTRUCTOR: SIR NORVIN MANGISEL ABBREVIATION S ?
- 2. ABBREVIATIONS --are shortened forms of words or phrase
- 4. Rule #1: When introducing an abbreviation for the first time, place it in parentheses after the spelled–out term. Thereafter, the abbreviation may be used alone. Example of Rule #1: The California State University, Chico (CSUC) graduation ceremony will be held this Saturday. CSUC will graduate 2,700 students this year.
- 5. Rule #2: Abbreviate the names of familiar institutions, countries, tests, diseases, diplomas, individuals, and objects or terms Examples of Rule #2: SECNCI, USA, FBI, CIA PC TV ATM
- 6. Rule #3: Abbreviate courtesy titles and personal titles. Abbreviate academic and professional titles only when they follow a name or when they are used with the full name or initials and the last name. Use a comma or dot before and after an abbreviation in a sentence, except with the abbreviations Jr. and Sr. Examples of Rule #3: Mr. Ms. Dr. Laura Thomas, MD Professor Soli Prof. Jorge Soliz Prof. J.R. Soliz She went to Dr. Smith yesterday. She went to the doctor yesterday
- 7. Rule #4: Use the abbreviations BC and AD, without periods, to indicate dates. BC always follows the year, but AD may follow or precede the year. Examples of Rule #5: 400 BC 400 AD AD 400
- 8. Rule #5: Abbreviate months and days of the week only when they are part of a full date or in a chart where space is limited. Examples of Rule #6: A BS December 16 Dec. 16, 1963 Monday, June 3 Monday. June 3,1999
- 9. Rule #6: Use abbreviations for clock time. Use capital letters and periods, capital letters and no periods, or lowercase letters and periods. Just be consistent. DO NOT abbreviate clock time when no number is attached to the abbreviation. Examples of Rule #7: 7:30 A.M. 7:30 AM 7:30 a.m. The meeting is in the a.m. The meeting is at 7:30 am
- 10. Rule #7: Use abbreviations, without periods, for time zones. Examples of Rule #8: EST – Eastern Standard Time zones MST – Mountain Standard Time zones PDT – Pacific Daylight Time zone
- 11. Rule #8: Measurements should be spelled out, not abbreviated, except in tables and charts. Examples of Rule #9: Correct: inches Incorrect: in. Correct: miles per hour Incorrect: mph
- 12. Rule #9: The word number may be abbreviated when it is followed by a figure; otherwise, spell it out. Examples of Rule #10: No. 65 The number I want is 65.
- 13. Rule #10: Use abbreviations for some countries names on envelopes and in the inside address of a letter. Generally, spell out the full state name in text. Street addresses can either be abbreviated or spelled out in text. When indicating direction before a street name, spell out North, South, East, and West. However, compound directions (N.W. or S.W.) after a street name may be abbreviated . Example of Rule #11: The meeting will be held at N.W 1212 R Street, Sacramento, California .
- 14. Rule #11: Use periods in most abbreviations that contain lowercase letters. Do not use periods in most professional titles, the names of well–known businesses and organizations, and acronyms. Examples of Rule #12: f.o.b. e.g. p.m. CPA CLU CFP CBS IBM NRA radar (radio detecting and ranging) snafu (situation normal: all fouled up)
- 15. RULE #12: Abbreviation English Meaning etc. i.e. e.g cf. NB Et. Al. and so on in other words for example compare note well and others Abbreviate common Latin terms (in notes). In the body of your test, use the English meaning.
- 16. RULE #13: thru Oct. w/ soc. nite Mon. bros. through October with sociology night Monday brothers Do not abbreviate words to save time and space in formal writing. Examples:
- 17. Rule #14: When an abbreviation comes at the end of a sentence, use only one period. However, place question marks or exclamation marks after the period in the abbreviation. Examples of Rule #13: I awoke at 7:15 a.m. Did you go to work at 8:00 a.m.?
- 18. RULE #15 : Use -s (not -'s) for the plural form of an abbreviation plural. Example: I have many DVDs. "digital versatile disc" or "digital video disc"
- 19. Rule #16: Generally, rules for capitalizing abbreviations follow the rules for capitalizing the original words. Proper nouns are capitalized in abbreviations; common nouns are not. Examples of Rule #14: NAACP c.o.d. FAA National Association for the Advancement of Colored People Federal Aviation Administration