SAP FI Substitution step by step process
- 1. Substitution • Substitution is the process of checking entered values (when they are entered into the SAP R/3 System) against a user-defined statement. If the statement is true, the system substitutes specified values into the FI application component. • The system performs substitutions before validations so that substituted values can also be validated.
- 2. Substitution • A substitution can consist of up to 999 steps. Therefore, you can substitute data using any number of Boolean statements before the data is posted. • Substitution can be added at Document Header level (call point 1) or Line Item level (Call point 2) or on a Complete Document (Call point 3). • Activation Level: The key "0" for inactive, the key "1" for active and the key "2" for active (except for in batch).
- 3. Substitution creation • Tcode- GGB1 • The fields that you want to substitute (say BSEG- LIFNR), need to be maintained in the table GB01 with EXCLUDE flag = ' '. (ABAP team) • IF the field that you want to substitute is not present in the GB01, then insert the required field yourself. (ABAP team) • The fields that you want to substitute at the Call point 1 and 2 should be with the class '009' and the fields that you want to substitute at the Call point 3 should be with the class '015'.
- 4. Substitution creation • Then run the program RGUGBR22 in order to generate the ABAP code with regard to substitution. Running this program is important because even though you insert the required field in the table GB01, the field will not be substituted unless the Include GBTWIFIJ is updated with your new field. And the updation of the Include GBTWIFIJ can be done by executing the report program RGUGBR22.
- 5. Substitution steps creation • Tcode- OBBH • IMG path- Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account Posting -> Carry out and Check Document Settings -> Substitution • Call point- 001 for Header • Call point -002 for Line Items • Call point- 003 for Complete document
- 6. Substitution steps creation • Tcode- OBBH • IMG path- Financial Accounting -> General Ledger Accounting -> Business Transactions -> G/L Account Posting -> Carry out and Check Document Settings -> Substitution • Call point- 001 for Header • Call point -002 for Line Items • Call point- 003 for Complete document
- 7. Substitution steps creation • Substitution in Accounting Documents- OBZN and OBBZ • FI substitution application area for the Cost of Sales accounting callup point- 005. You can also use GGB4 which manages activation of all substitutions in the system for any application area or callup point.
- 8. Substitution in Volvo • Master Substitution and Local substitutions • Master is applicable to all the company codes using Master Substitution and any update to Master is a Master Data Update tasks which happens once in a month. • Any company codes using its own substitutions and they are created as a reference to the company code. This can be handled by a local SR.
- 9. Tips and Tricks • Ensure the substitutions are transported after business hours. • Compare all the 3 clients before the transport to test system because apart from our new change everything must be same in all the 3 clients. • Ensure apart from Logical rules other things like Transport sets and Boolean Class are not transported. As the sets are updated directly in each client by the key user. • Incase of any code changes ensure you run the program- RGUGBR00 so the substitution gets regenerated. • Update the Central Assignment sheet in Team place.