Sappsmoduletutorial 130129062429-phpapp02
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To update the order cost plan in SAP PS, transaction CJ9L/CJ9M can be used to create a cost forecast. This saves the new forecasted costs in a separate CO version. Management can then specify a new total value for the order cost plan rather than adjusting hours. Validations in PS involve setting the automatic validation checkbox and using user exits to validate custom fields by copying program GGBS002.
Sappsmoduletutorial 130129062429-phpapp02
- 1. Validations in PS Question : I am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ? I want to validate one of the user defined fields in WBS. Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected. Does anybody have an idea what could be wrong ?? Answer : Please see if you have checked the check box for Automatic validation in the relevant project profile. Question : I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u guide me in this ?? Answer : To use a user exit in validations, you have to perform following steps; - copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option Planned Cost Differs from Actual Cost Question :
- 2. I have a problem. I have a standard activity which the price is $1 / hr. I have created a project in which a activity has a planned hr of qty 1. But my planned cost comes in as '$0.83'. But when I comfirm my activity, the actual cost comes in as '$1'. Why is my planned cost differing? What is the cause of the $0.83 instead of $1. Where can i check and change this. Answer : I guess that you use different costing (and valuation) variants. so the system might valuate plan and actuals differently. Question : Where and how do i control it? Answer : In the network header are two fields: one for the plan costing variant and one for the actual costing variant. You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs -> Automatic Costing in Networks -> Costing -> Define Costing Variants. Display the costing variant and jump to the valuation variant. There you find how the determines the costs. Validations in PS Question : I am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ? I want to validate one of the user defined fields in WBS. Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected.
- 3. Does anybody have an idea what could be wrong ?? Answer : Please see if you have checked the check box for Automatic validation in the relevant project profile. Question : I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u guide me in this ?? Answer : To use a user exit in validations, you have to perform following steps; - copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option WBS description doesn´t appear completely in hierarchical Question : In the hierarchical reports in PS de WBS description is not showed completely. Do you know a way to make this appear completely? Answer :- We are on 4.6B and this is what you can do. :- 1) Execute report 2) Expand your results, if necessary 3) Click on any WBS line description 4) Follow the menu path Settings/Characteristic display 5) Choose lead column 6) Move object short description to the value set side of the panel 7) Move object long description to the lead column side of the panel
- 4. Save (if you have authorization). Note you can use this procedure for any other object that may show up on the report display. i.e. navigation characteristics change the objects displayed. Anyway to put checks before setting to TECO? Question : Can anyone pl let me know about the followings: Is there any way to put checks (in the form of tick mark etc) before setting the system status to "TECO"- e.g. some documents are received or not etc. Answer : You can set the system status to Technically completed TECO which can be later on withdrawn. The necessary changes are reflected in the system status on saving the Network With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO' as long as a certain user status 'e.g. waiting for documents' is active WBS description doesn´t appear completely in hierarchical Question : In the hierarchical reports in PS de WBS description is not showed completely. Do you know a way to make this appear completely? Answer :- We are on 4.6B and this is what you can do. :- 1) Execute report 2) Expand your results, if necessary 3) Click on any WBS line description 4) Follow the menu path Settings/Characteristic display 5) Choose lead column 6) Move object short description to the value set side of the panel 7) Move object long description to the lead column side of the panel
- 5. Save (if you have authorization). Note you can use this procedure for any other object that may show up on the report display. i.e. navigation characteristics change the objects displayed. Anyway to put checks before setting to TECO? Question : Can anyone pl let me know about the followings: Is there any way to put checks (in the form of tick mark etc) before setting the system status to "TECO"- e.g. some documents are received or not etc. Answer : You can set the system status to Technically completed TECO which can be later on withdrawn. The necessary changes are reflected in the system status on saving the Network With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO' as long as a certain user status 'e.g. waiting for documents' is active Links to documents stored on the Web Question : Is there a way to create a document (under a project) which refers to a URL and not to a document stored on a content server? Answer : Yes you can, but you need define in DMS customizing some points. 1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record with this information: TYP = IE, Description = That you want, Check ONLINE and EX, the inside this in Define External DMS create a record with DATACAR = INTERNET, TYP = IE, Description = That you want, Check EX. 2.- Inner "Define Workstation Applications" define an application for web pages without file format, inside this in "Define Workstation applications in network" create records for options 1, 2, 3, the path of location of your navigator in your PC or you can put "%AUTO% iexplore.exe %f". Then when you create a document in the
- 6. Original field you can put the URL and in the Data Carrier field put the name that you define in the customizing. How to settlement auc to asset in PS? Question : The cost of project have settled to auc(investment asset), but when the project is finished, in AM or in PS i can't settle auc to asset? Pls give me some suggestion! Any idea is appreciation! Answer : You must set technically complete for your WBS & NW before settle AUC to Assets. Links to documents stored on the Web Question : Is there a way to create a document (under a project) which refers to a URL and not to a document stored on a content server? Answer : Yes you can, but you need define in DMS customizing some points. 1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record with this information: TYP = IE, Description = That you want, Check ONLINE and EX, the inside this in Define External DMS create a record with DATACAR = INTERNET, TYP = IE, Description = That you want, Check EX. 2.- Inner "Define Workstation Applications" define an application for web pages without file format, inside this in "Define Workstation applications in network" create records for options 1, 2, 3, the path of location of your navigator in your PC or you can put "%AUTO% iexplore.exe %f". Then when you create a document in the Original field you can put the URL and in the Data Carrier field put the name that you define in the customizing.
- 7. How to settlement auc to asset in PS? Question : The cost of project have settled to auc(investment asset), but when the project is finished, in AM or in PS i can't settle auc to asset? Pls give me some suggestion! Any idea is appreciation! Answer : You must set technically complete for your WBS & NW before settle AUC to Assets. Updating the current Order cost plan Question : We are in 46C. Starting a project, we establish an Order cost plan. We plan the amount of work (in hours) and specify the work center for each of the activities. For material components, we enter the forecast material costs in the field "Material planning". We see the total and detailed by activity cost plan in CNS41 (Structure overview) in the column "Order cost plan 000". At some point in time, the project advancement shows that we have to reconsider the original cost plan, for instance because the actual costs collected so far are much higher than foreseen at start-up. Management decides to change the cost plan 000 to reflect the new forecasted budget. Management already told that they would like to be able to specify a new total value for the Order cost plan 000 of the activity rather then to play with the amount of work (hours) in the activity. They say it should be something like this (for labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan 000. What options do we have to modify the "Order cost plan 000"?? Answer : There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is exactly what you require. The forecasted costs are saved in a separate CO version. You could try to display this version in CNS41. Create network from Sales Order
- 8. Question : We are currently running 4.6C and have implemented SD and PS. The situation is we want to be able to create a network automatically from the sales order during creation. I've assigned the strategy group 85 to the material master and I've defined the network parameters from sales order (via transaction CN08). The result... During creation of the sales order (transaction VA01), the network is created successfully but the components are not transferred to the network. Is it supposed to or not? If so, what additional configuration should I look at? I'm not very familiar with the standard functionality so I'm hoping someone out there has experience with this topic. Your time and insight is greatly appreciated, Answer : The components in assembly processing remain on the sales order only. In case you are working with reasonably complex scenario on BOM and procurement, where material items have their own dependencies schedulewise e.g to design, you should put the materials on the network. The best way to accomplish this is to do the BOM allocation (transfer) to activities and have only the invoicing item at sales order. Updating the current Order cost plan Question : We are in 46C. Starting a project, we establish an Order cost plan. We plan the amount of work (in hours) and specify the work center for each of the activities. For material components, we enter the forecast material costs in the field "Material planning". We see the total and detailed by activity cost plan in CNS41 (Structure overview) in the column "Order cost plan 000". At some point in time, the project advancement shows that we have to reconsider the original cost plan, for instance because the actual costs collected so far are much higher than foreseen at start-up. Management decides to change the cost plan 000 to reflect the new forecasted budget. Management already told that they would like to be able to specify a new total value for the Order cost plan 000 of the activity rather then to play with the
- 9. amount of work (hours) in the activity. They say it should be something like this (for labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan 000. What options do we have to modify the "Order cost plan 000"?? Answer : There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is exactly what you require. The forecasted costs are saved in a separate CO version. You could try to display this version in CNS41. Create network from Sales Order Question : We are currently running 4.6C and have implemented SD and PS. The situation is we want to be able to create a network automatically from the sales order during creation. I've assigned the strategy group 85 to the material master and I've defined the network parameters from sales order (via transaction CN08). The result... During creation of the sales order (transaction VA01), the network is created successfully but the components are not transferred to the network. Is it supposed to or not? If so, what additional configuration should I look at? I'm not very familiar with the standard functionality so I'm hoping someone out there has experience with this topic. Your time and insight is greatly appreciated, Answer : The components in assembly processing remain on the sales order only. In case you are working with reasonably complex scenario on BOM and procurement, where material items have their own dependencies schedulewise e.g to design, you should put the materials on the network. The best way to accomplish this is to do the BOM allocation (transfer) to activities and have only the invoicing item at sales order.
- 10. IM and FM Question : Is that possible to use IM to control investment projects and FM to control general costs? What is needed to be done in order to avoid conflicts between IM and PS ? Answer : Investment Management() IM Module is highly integrated with controlling(CO) , project system(PS), and Asset Management(FI-AA) components. IF you would like to implement IM & PS you might ask yourself what additional advantages are offered by using IM . These Include: 1- in PS you can represent the planned and the budgeted values of all projects . using IM you can represent the budgeting process from the organization pointview. IM helps you track of budget amounts that you carry forward for projects that were approved in prior fisical year. 2- Using AR in IM CAN help you decide what budget will be assigned to your organization Unit. IM Handles Cost Planning & Budget Approval and PS Manages Project Execution with AVAC for the Budget for each project. Multiple Root WBS Question : Can any one tell me in detail of advantages and Dis-advantages of Multiples Root WBS in the project.And one more why do you using the same coding Mask for PD and Root WBS. I would appreciate in advance. Answer :
- 11. Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded from different sources say a customer project has part scope of R&D (funded by R&D). You may also want to fund these root WBSEs from IM programs (linking to position IDs.) IM and FM Question : Is that possible to use IM to control investment projects and FM to control general costs? What is needed to be done in order to avoid conflicts between IM and PS ? Answer : Investment Management() IM Module is highly integrated with controlling(CO) , project system(PS), and Asset Management(FI-AA) components. IF you would like to implement IM & PS you might ask yourself what additional advantages are offered by using IM . These Include: 1- in PS you can represent the planned and the budgeted values of all projects . using IM you can represent the budgeting process from the organization pointview. IM helps you track of budget amounts that you carry forward for projects that were approved in prior fisical year. 2- Using AR in IM CAN help you decide what budget will be assigned to your organization Unit. IM Handles Cost Planning & Budget Approval and PS Manages Project Execution with AVAC for the Budget for each project. Multiple Root WBS Question :
- 12. Can any one tell me in detail of advantages and Dis-advantages of Multiples Root WBS in the project.And one more why do you using the same coding Mask for PD and Root WBS. I would appreciate in advance. Answer : Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded from different sources say a customer project has part scope of R&D (funded by R&D). You may also want to fund these root WBSEs from IM programs (linking to position IDs.) Question : Subject : PS Assets under Construction Hello All, I know that I can maintain the Plant for the WBS Element, what I would like to know is if it is also possible to maintain the Location as well? I've heard that it is not possible but I would like to hear other opinions. Any suggestions? We are on version 4.0B. I would like to know since the Asset Management people here are asking if it's possible to maintain it in PS or if this can only be done in AM. MM is not included in this implementation, but we did set up the Plants and Locations. Happy Holidays! Regards, Reply : Subject : PS Assets under Construction Yes, you can maintain a location for a WBS element as well. Select WBS element, follow path Details > Orgainsation. This screen has a field called Functional Location, apart from other orgainsation details such as Controlling Area, Company Code, Business Area, Plant, Calender etc.
- 13. Hope this helps. Reagrds Question : Subject : PS Network Status's & Confirmations Sappers: Is there a status that can be set for a network activity that will stop time confirmations from being processed? TECO stops changes to the basic data, but allows further time confirmations. TIA Reply : Subject : PS Network Status's & Confirmations hi... you can lock account assignment for the network/activity in consideration depending on whether the network is header/activity assigned. This disallows the confirmation of the activities. ...else you can use the user status regards... Any Variant Capabilities in CM07 Report I am executing the CM07 report whuich is the Variable Capacity Planning Report. Out of which, I like the results because I obtain the fields I need by going thru the individual ''choose fields'' button. However in 4,6c) it does seem to have any variant capabilities ??? I have to reenter the fields selection every item I back out of the report ... Which is a bit anoying !!! Anyone has any recipes for this so that columns/criterias selected can be save guarded for the next time ???
- 14. There are Variant list capabilities for CM07 Capacity report. Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection- >General Profile (OPA6) and also via PS-> Information Systems->Resources->Tools->Resources->Selection-> Variant List Poifile Details (OPDT). You create a new ''Z'' Variant Profile list with all the fields that you want to select and show in yopur CM0? report . Be carefull to click correctly on the greenish/yellowish arrow to bring up the field selections pop up window... Than associate this new Z Variant Profile to a newly defined ''Z'' General Profile... Then after you can override with othe Variant Lists in the profile selection of the CM07 report txn. itself if needed... Change Documents in SAP Project In the Customising for Create Project Profile (OPSA) there are 2 fields for "Change Documents". Where and how is this useful during implemenation. There are 2 outcomes for change documents and they should both be implemented if it's important that you keep track of changes made to a project: General changes (the one at the top) - any field content changes made to a project WBS after it was first saved will be recorded in a file. eg. if you changes the WBS description, the old value and the new value will be recorded, or if you changed a person responsible, it would also be recorded etc. This information can be reviewed in Info Systems report CN60 to old/new values and who/when. Status Managment (the one checked in Status Management) - any changes to System and User Status will be recorded, including the status history and who/when. Changes can be seen in any project maintenance transaction (eg.
- 15. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following the internal pull-down menu path: Extras>Change Documents> For Status/All.You can then drill-down on the satus to see its history.