SharePoint at Esher College
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This document discusses Esher College's use of SharePoint including various portals and sites. It describes the main users and functions including e-registration software, synchronizing databases with Active Directory. It outlines the college portal, staff portal, personal portal, and website. It provides an example workflow for organizing student coursework submissions. Sections provide screenshots of the website and descriptions of the tutorial site and staff directory.
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SharePoint at Esher College
- 1. Our Portals/Sites SharePoint at Esher College David Lloyd Director ILT Development boxes . Department Sites Staff Directory Tutorial Site Personal Portal Website Screen Shots Workflows SharePoint Structure Unused Section Space 1
- 2. pptPlex Section Divider SharePoint Structure The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 3. Main users and functions
- 4. e-registration SQL Database 3 rd Party software
- 5. Synchronising the Database & Active Directory Database Active Directory
- 6. Active Directory Organisational Units Permissions and security SharePoint Audiences Exchange Mailing Groups
- 7. pptPlex Section Divider Our Portals/Sites The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 8. SharePoint Website Staff Portal College Portal Personal Portal
- 9. Website
- 10. Personal Portal
- 11. College Portal
- 12. Staff Portal
- 13. pptPlex Section Divider Workflows The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 14. Using work flows Requirements: Media Studies students need to submit coursework only as PDF. Once submitted students have no access to work or resubmission. Staff need submitted course work organised by class and student. Solution: Create two document libraries in the department site, ‘Dropbox’ and ‘Submitted’. ‘ Dropbox’ has contribute permissions for staff and students. ‘ Submitted’ has contribute for staff and full control for SharePoint/system (no access for students) Use SharePoint Designer to build workflow ( with additional workflows from Codeplex)
- 15. Dropbox workflow
- 16. pptPlex Section Divider Website Screen Shots The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 23. pptPlex Section Divider Personal Portal The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 38. pptPlex Section Divider Tutorial Site The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 40. pptPlex Section Divider Staff Directory The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 42. pptPlex Section Divider Department Sites The slides after this divider will be grouped into a section and given the label you type above. Feel free to move this slide to any position in the deck.
- 50. [email_address]
Editor's Notes
- #2: Elements of portal going to show this morning
- #4: How we structured and what we use it for.
- #5: Database structure and what we are trying to incorporate into our portal
- #6: AD Sync
- #7: AD Groups
- #9: OUR PORTALS AND WEB SITE – colour coding. Currently developing Adult education web site in SharePoint + pod casting library. Also developing a parental portal for publishing of information not for access for student information
- #10: Structure of our web site
- #11: Structure of Personal site access to personal files
- #12: College portal
- #13: Structure of staff portal.
- #15: As per slide
- #16: Follow flow
- #18: WEB SITE- Web parts that pull news together onto front page
- #19: Excel Services – allow MIS department to publish statistics
- #20: Vacancies and announcements – personnel upload a list with an attachment of job pack. Developed own tab system uses SharePoint Designer
- #21: All course information for prospective students
- #22: Adults Learning Area – linked to Adults database – uses BDC links (MetaMan) to pull back the data. 1. Developing availability on courses 2. On-Line payments 3. Commerce Server
- #23: Gateway page to portal from web site
- #25: Look at actual portal – Teachers home page. Colour coding College Events. Content query web parts linked to other areas portal events, news Visual news same as plasma screens. Document library pp – converts to shockwave file – feeds on a loop
- #26: Students home page – Access to My Records, My Learning
- #27: My Learning
- #28: My records – a fictitious example.
- #29: Web part allows user to see files on network only displayed if log in from home.
- #30: College news – colour coded students only see black staff see both red is targeted to staff
- #31: College Calendar –dp secretary responsible for calendar. Other staff can add to the calendar put she has overall approval. This can be viewed as a main calendar so get an overall College picture – central location –designated person with over sight
- #32: Feed to main calendar
- #33: Publishing news – Targeted used to publish to classes (no workflow)
- #34: Account information on printing – Allocate amounts at start of year
- #35: Staff Tools -
- #36: IT guides a bit like FAQ
- #37: Allows access to mapped drive where write student references – web part calls shared documents declared in xml file
- #38: Link to bob – web based bring into the portal. Wealth resources for staff use
- #40: Staff portal – Staff tutorial programme. Attach a document to a calendar item, Also links to the new items. Also links if conducting survey
- #42: Staff directory – BDC connection to central database to pull back data
- #44: College portal – Sample different departmental sites – Allowed department to do own thing Media Department – example of drop box – Collaboration site each class in there students have blog area
- #45: Art & Design – use calendar based on current projects – links to document libraries Use light box technology on their gallery
- #46: Biology (SNAB) – Have u tube area for videos to snab course – bank videos for students to access from home
- #47: Modern Languages series audio tracks use media player
- #48: History organised there site as document libraries to access source information
- #49: Sociology had very sophisticated web site converted – they use a dictionary system to access information
- #50: Music Music – new member of staff no SharePoint Training – using announcements for students with homework attached to calendar. No training other than overview explanation.