Shifting to remote work
Download as PPTX, PDF0 likes44 views
Remote working challenges. Optimising work-life balance, wellbeing and focus when working remotely. Tips include creating separate workspaces, setting routines like getting dressed for work, exercising, using pomodoro techniques to focus, staying connected with colleagues, and unwinding from work at the end of the day. The webinar covers maintaining productivity and mental health when working from home.
Shifting to remote work
- 1. Shifting to remote work. Optimising work-life balance, wellbeing and focus. In addition to these slides, you can watch the YouTube recording of the webinar here. Author: Tribe Global : the Human Transformation Architects March 2020 Copyright © 2020. All rights reserved.
- 2. Welcome! Please mute your microphones and ask questions in the chat window.
- 3. We help humans with change. We are Human Transformation Architects, working at the intersection of people, culture, change and innovation. We have developed a Human Accelerator Program and a modern toolkit of interventions for building high-performing teams, adapted from the most innovative high-growth companies in Israel, Silicon Valley, Germany and the UK, and backed by the latest scientific research. Some of our clients: About us: Tribe Global - Level 6, 200 Ann Street - Brisbane QLD 4000 Peta Ellis (Culture) +61420374733 Aaron Birkby (Performance) +61412176613 hello@tribeglobal.com.au
- 4. About Peta Ellis Peta is a Human Transformation Architect, ecosystem builder & leader, innovation strategist, public speaker, and diversity evangelist. As an entrepreneur, Peta founded 4 companies before 30, and has a 20 year background in communications, PR, marketing and media relations. She is currently an Entrepreneur In Residence at the Queensland University of Technology (QUT). As a startup community leader and CEO of River City Labs, Peta grew the organisation over 550%, leading it through an acquisition by the Australian Computer Society in 2018. Post acquisition she led the expansion of RCL into 3 hubs across 3 states making it the largest innovation hub network supporting high growth technology companies in Australia. She is a member of the Queensland Startup Working Group and has led the Startup Catalyst Female Founders Mission to London. She was awarded the 2017 Startup Community Leader of the Year by Techboard. As an innovation strategist, Peta has worked with hundreds of high-growth technology companies and has worked with corporates such as Bank of Queensland, CUA, and Suncorp. As a facilitator Peta has delivered 20+ hackathons around Australia, and has delivered hundreds of keynotes, workshops, and panel events to several thousand participants at events around Australia.
- 5. About Aaron Birkby Aaron is a Human Transformation Architect, startup founder, innovation strategist, executive coach, and public speaker. As an entrepreneur, Aaron has founded and exited several technology businesses, businesses, for which he was named the Australian Entrepreneur Of The Year by the Pearcey Foundation in 2016. He is currently an Entrepreneur In Residence at the Queensland University of Technology (QUT). As a startup community leader, Aaron has founded a startup hub on the Gold Coast, served as an Entrepreneur In Residence and designed multiple accelerator programs, as well as organising and leading 17 international missions to Silicon Valley, Boulder, Seattle, London, Berlin and Israel. He’s a member of the Queensland Startup Working Group and previously served as a board member of StartupAUS. As an innovation strategist, Aaron has worked with hundreds of high-growth technology companies, and consults to multinational giants like Google, YouTube & Novartis on innovation, culture and performance. As an executive coach, Aaron coaches professional Australian athletes, investors and scale-up founders. As a facilitator Aaron has delivered 60+ hackathons around Australia, and has delivered hundreds of keynotes, workshops, and panel events to several thousand participants at events around the world.
- 6. Remote working challenges As organisations around the world shift to working remotely, many individuals will be working from home for the first time. This will throw out existing routines and habits, and can create new pressures for them, their families, and their teams. Poor remote working practices and habits can lead to feelings of isolation, burnout and overload, and can blur the lines between work and home. It can impact our physical health and fitness, and can reduce focus and productivity. It can lead to greater anxiety and can negatively impact our work and personal relationships. This document contains just a few of the techniques individuals can use in order to maintain their mental and physical wellbeing, and to create boundaries over their use of time and space, while working remotely or from a home. 88% of remote workers struggle with inconsistent working practices and miscommunication The Institute of Leadership & Management
- 7. Topics for today The human side of remote working and self isolation: Spaces, routines, self-care, children, and teams.
- 8. As comfortable as it might be, working from your bed or kitchen table isn’t optimal. As much as possible you should separate your workspace from your home-space. Physical separation of your spaces, and using each space for one purpose, helps your mind transition between work and home modes, and prevents the stress or thoughts of one context invading the other. Studies show that good physical boundaries around your work zone helps you maintain focus and clarity of thought. It also helps signal to other household members when you are working. Spaces & zones.
- 9. Working in isolation requires you to be more self-motivate and self-directed. To help achieve this you should set your to-do list of the top key tasks and priorities for each day. Review your calendar and set realistic plans for what you can achieve. Set your intention for the day.
- 10. Don’t fall into the temptation of sleeping in. Wakeup at your normal time and add new morning activities that energise you. Design your new ideal morning routine, perhaps including exercise, meditation, yoga, time in nature, listening to podcasts or reading. Get yourself completely ready for the day before you start to do any work. Don’t sleep in. Use your morning for you.
- 11. Wearing your normal work clothes helps trigger your mind to enter into “work mode”. Numerous studies have shown that your choice of clothing can be used to engineer your mood and your mindset, and can even affect your confidence, problem solving and creative thinking. Sorry, but your pajamas just won’t get you into the right headspace. Get dressed for work.
- 12. Exercise Using your body to engineer your mood It’s easy to let household standards lapse when you are working from home. But research shows that making your bed is more likely to make you more organised elsewhere in your house. Plus it puts you into a state of momentum for “getting it done” making you more productive. Make your bed.
- 13. Yes, even if you are working from home, creating a commute to work can trick your brain into switching into “work mode”. Consider going for a walk around the block, or via a local café for a takeaway coffee, as your virtual commute, to transition yourself ready to start work. Your workday officially starts as soon as you walk back in the door. Commute to work.
- 14. Working from home often results in less physical movement as we only need to move shorter distances for food or bathroom visits. Consider periods of standing while working and also go for a walk outside in the sun and fresh air, particularly around that early-afternoon energy low. There are also plenty of apps and YouTube videos with home workouts, such as here. Studies show that exercise isn’t just good for the body, it’s good for the brain. Don’t forget to move.
- 15. One of the challenges of working from home can be the constant distraction of other household members, kids, chores, and temptations. One technique to overcome this is to use a pomodoro – schedule a short intensive period of work without any distraction (say 25 to 50 minutes) followed by a short break (say 5 to 15 minutes). Staying focused with pomodoro sprints.
- 16. Whenever something comes up in the home while you are busy with work, instead of immediately jumping to do it, simply “park it” for later. Create a “parking lot” list either in a notebook, on a small whiteboard, or Post-it notes on the wall. Then add any tasks or conversations that you need to complete later, allowing you to stay focused on the task at hand. Park it.
- 17. A third space is any space that isn’t your work or home. It could be a café, a park, the beach, or even your car, bicycle or motorbike. If you can’t venture out, a third space could also involve simply putting headphones on and listening to music on your deck. You can use a third space to transition between your modes of action, or as a space to de-stress and unwind, or for difficult conversations. Read: The Third Space by Dr Adam Fraser Use a third space.
- 18. Working from home during a lockdown can prevent you from leaving the house, leading to cabin fever and overwhelm from constantly being surrounded by others and the same space You can find a virtual escape through music. Create ‘persona playlists’ of songs to put you into particular moods or modes of action. Studies have shown that curated music can help you to focus, to be more creative, and to transition between work mode and home mode. Focus@Will is one app that has scientifically- engineered music playlists to maximise productivity, creativity & focus. Listen to music.
- 19. Remote work can be isolating and often reduces your opportunities for conversation. Make sure you stay in regular touch with your tribe through daily morning “standup” calls, and online collaboration tools like Slack, Facebook Workspace, Trello, Asana, and more. You need to build in social time with colleagues. Create a virtual “water cooler conversations” channel in your digital platforms for you to share banter and have social conversations with your team. Stay connected as a tribe. 88% of remote workers are affected by miscommunication. 19% are affected by loneliness.
- 20. • Zoom.us is a great tool for remote video calls. • Give people more advance notice of meetings and calls so they can organise themselves. • Ideally activate your webcam for the additional body language communication. • Be dressed for an unexpected call. • Indicate your availability with “office hours” or online status flags in social platforms • Replace your screen background with an image to add privacy. • Use a headset with decent microphone and consider the privacy of information shared. Tips for remote video calls.
- 21. It’s going to go wrong, and that’s ok.
- 22. A ‘download’ is simply a form of conversation used when you want to purge your thoughts from the day by sharing them with another person. Consider calling a work colleague, a team- mate, friends or your partner to download about your day and purge the mind of any unclosed loops of thought from your work. Download.
- 23. At the end of each day record a short little video of yourself talking about how you are feeling. Consider forming a small group of close friends to share your end of day reflections with. Watching each other’s reflection videos is a great replacement to watching the news, and maintains quality relationships and human connection during periods of isolation. Self reflection.
- 24. Working remotely often means you spend a lot more time on devices and screens, with more notifications. It’s important to unplug from technology and prevent distracting notifications so that you can mentally switch off and be more present with yourself, your family, and other household members. At the end of your work each day we recommend turning off devices or putting them away in a cupboard or drawer. Unplug. 22% of remote workers struggle with disconnecting after hours
- 25. When you finish work for the day it’s important to have a routine to transition back into your home mode. Pack away your workspace and ideally close and even lock the door to it. Out of sight is out of mind. Then consider ‘commuting home’ by walking around the block. Have a shower, take your work clothes off and switch into more relaxed home wear. Avoid going back to do more work later. End your day right.
- 26. Sunday is prep day. Prepare and plan for the week ahead: ● Review your calendar for the week ● Create a meal plan or schedule ● Pre-cook meals for busy days ahead ● Plan activities for your kids Research shows that good prep results in healthier eating habits, less stress and anxiety, reduces decision fatigue, and improves mental headspace for creative and critical thinking.
- 27. Set expectations Create boundaries Plan age relevant activities Pomodoros for kids Prepare lunches Online play dates and convos Don’t be too rigid Juggling kids & work.
- 28. click the image for the link
- 31. Like to learn more? Continue your upskilling as a remote worker.
- 32. We are setting up a Slack community for remote workers to share tips and techniques with one another. Join the online remote working Slack community here. Learn from others.
- 33. Online webinar same time next Wednesday on identifying your skill set, adapting to changes in circumstance, and ideating additional income streams. What could you do? How can you offer your services? You can find out more about our upcoming webinars here. Alternative income streams.
- 34. Do you know how to adult? We have an online program to teach you the habits and routines used by the most successful individuals around the world to better manage and sustain themselves www.peakpersona.com
- 35. Download the checklist here.
- 36. Role & Soul. We provide our behavioural psychometric profiling and training of teams to raise their awareness of self and of each other, upskilling them to adapt their behaviour and communication for more effective team performance and people management. Some of our clients: TEAM PROFILING, COMMUNICATION & ALIGNMENTWORKSHOP Find out more about the workshop here.
- 37. Questions? Ask your questions in the chat window.
- 38. Contact us Level 6, 200 Ann Street Brisbane QLD 4000 hello@tribeglobal.com.au @peakpersona @thetribebuilder Peta Ellis (Head of Culture) +61420374733 Aaron (Head of Performance) +61412176613