Skills and tools for project success
- 1. Skills and Tools for Project Success by Sivaram Athmakuri Founder & Director, LeaderGains Pte. Ltd. +65 97322404 contactus@leadergains.com www.leadergains.com
- 2. How many projects are successful? • If Project Success is 15% Plus or Minus Scope/Time/Cost • Out of 100 Projects Planned, How much Percentage are successful ?
- 3. How many projects are successful? 33% 67%
- 5. WHYPROJECTSFAIL? Unable to understand real purpose of the Project Scope Creep (Uncontrolled changes) Lack of regular feedback from Customer and Management
- 6. What is Project / Program / Portfolio Project A temporary endeavor undertaken to create a unique product, service, or result. Project Characteristic Temporary • Definite start date and definite end date • Duration of the project is finite
- 7. What is Project / Program / Portfolio Program A group of projects that are inter-dependent with a common objective. Program Characteristic • Centralized management • collective capability • Managed in a coordinated way • Resolves issues, resource constraints & critical issues
- 8. What is Project / Program / Portfolio Portfolio A Collection of Programs to achieve Business Objective and grouped to facilitate effective management. Portfolio Characteristic • Identify, • prioritize, • manage and • control projects / programs High Level Portfolio Low Level Portfolio Low Level Program Projects Projects High Level Program Projects Low Level Program Projects Projects Projects
- 9. 1 3 2 Projects at Each level Individual Projects Corporate Projects Global Projects
- 10. Projects at individual level • Upgrade Skills (Project Management / Change of Technology / Six Sigma / etc) • Get Certified • Retirement Planning • House Construction • Vacation • School/College Admission • Marriage • Starting a Company • Birthday Party
- 11. Projects at Corporate level • Implement New Systems (SAP/Cloud) • Getting Investors • Becoming 1 Billion dollar Turnover • Becoming Number 1 in World • Process Improvement • Minimize Expenses & Improve Profitability • Introduce new Product • Setting up a Smart Factory • Big Data for Improving Business • Digital Transformation
- 12. Projects at Global level • Global Warming • Gender Equality • Surviving Natural Disasters • Zero Hunger • Aging • Good Health and Well-being • Etc.
- 13. Projects at Singapore Award Winning projects (2018 -19)from different companies • Proposed Reclamation Jurong Island Westward Extension • Micron Global Dispatching System • Underpinning of Live MRT tunnels and Ground Freezing at Marina Bay Station • Redefining Safety through New Physical standard Project Name Company Name
- 14. Projects at Singapore Award Winning projects (2017 -18)from different companies • Singapore Grand Prix project • IT Systems implementation for Alexandra Hospital • Patent Search and Examination workbench • Project Link Automated Storage Retrieval system warehouse Project Name Company Name
- 15. 1 3 2 Singapore Water Story As demand for water continues to increase in tandem with population and economic growth, we will need to plan and implement water infrastructure well ahead to secure an adequate and affordable supply of water for the future generations. Three key strategies: ➢ Collect every drop of water ➢ Reuse water endlessly ➢ Desalinate seawater
- 16. Project Management Methodologies 1. Traditional 2. Agile Traditional Projects are • Plan Driven • Predictable Agile Projects are • Value Driven • Exploratory • R&D
- 17. Ingredients for Project Success
- 18. Ingredients for Project Success From 2014 NUS-ISS survey results on project management success factors
- 19. Project Management as Career Potential Project Manager jobs in Leading Sectors
- 20. Challenges of SMEs / Business Owners • Cash flow Uncertainties • Limited Resources • Finding and Retaining Customers • Motivating and retaining Employees Five Ways Project Management Helps Small Business • Organization and Collaboration • Reach Objectives Faster • Cost Tracking • Time Tracking • Evaluation Project Management for SMEs / Business Owners
- 21. For Successful execution of strategy into action, C- Suite need to • Adjust strategies on a continuous basis • Empower employees to make key decisions on challenging projects • Respond to ambiguity and uncertainty with flexibility and speed • View unanticipated change as an opportunity for transformation Project Management for C-Suite
- 22. Skills and Tools by Sivaram Athmakuri Founder & Director, LeaderGains Pte. Ltd.
- 23. THREESKILLS Scope Project's boundaries In Scope & Out of Scope Time Timely Completion of Project & Manage Schedule Delays Cost estimating, budgeting and controlling costs
- 24. THREETOOLS XMind XMind, a full-featured mind mapping and brainstorming tool, designed to generate ideas, inspire creativity, brings you efficiency both in work and life. Project Libre ProjectLibre is the leading open source alternative to Microsoft Project used for Project management software. Templates 3 Point Estimation (Time & Cost) Stakeholder Register Issue Log
- 25. Managing Projects by Sivaram Athmakuri Founder & Director, LeaderGains Pte. Ltd.
- 26. DIFFERENTASPECTS Purpose Why & What People Who & How Process Communicate & Change
- 27. PURPOSE Requirements Traceability Matrix • Ensuring Scope is Done WBS • Hierarchical Scope Decomposition Project Charter • Real Purpose of Project
- 28. • Business Purpose • Not a Technical Document • Created by Sponsor • Objectives and constraints of the project • Act as a contract between the project sponsor, key stakeholders and the project team • High level Expectations • Identities of the key stakeholders • High level Business Risks • High level budget and spending authority • Authorises the Project and Project Manager Project Charter
- 29. • Deliverable-oriented breakdown of a project into smaller components • Hierarchical decomposition of the total scope of work • Organizes the team's work into manageable sections • Team Building activity • Provides detailed Cost and Schedule Estimations • Helps to identify Risks & Define Quality Work Breakdown Structure (WBS)
- 30. • Helps trace a requirement throughout the lifecycle. • Helps trace requirements with respect to Business Needs, Project Scope, Project Objectives, WBS, Deliverables, Product Design, Product Development and Product Testing RTM consists of • A unique identifier for each requirement • Description of the requirement • Rationale behind inclusion • Requirement owner • Source of origination • Priority • Version no. • Current status Requirements Traceability Matrix
- 31. People Stakeholder Engagement Matrix • Getting Buy-in RACI Matrix • Proactive Ownership Issue Log • Constructive / Proactive communication
- 32. • Gap between current and desired state of Stakeholders • Actions and communications required Stakeholder Engagement Matrix C – Current Engagement D – Desired Engagement
- 33. • Most effective means for defining and documenting project roles and responsibilities • Helpful for cross-functional or departmental projects and processes RACI Matrix
- 34. • Issue has already occurred and hinders progress of project work • Requires urgent action • Escalate (if unable to manage yourself) • Issue Log • Effective Communication tool to formally track status and resolution status • Encourages Constructive discussion, assigns ownership and enables Issue Management Issue Log TCSPI is Total Complexity Severity Index
- 35. Process Change Management • Internal & External Communication • Who needs What Scheduling Tools • Timelines
- 36. • Project Libre • Microsoft Project Plan • Primavera Scheduling Tools
- 37. • Project Manager spend 80% of effort in communication • Communication need to be tailored for each Stakeholder • 1/3rd of Projects failed due to poor communication Communication
- 38. • Changes occur due • Customer requests • Lack of due diligence • Error or Omission in defining the scope • Engineering design changes • New Technology • Scope change • Lack of proper planning • New regulation • Changes that add value • Change Control Board have authority to decide on changes Change Management
- 39. Topics covered in PMBOK by Sivaram Athmakuri Founder & Director, LeaderGains Pte. Ltd.
- 40. Five Process Groups Initiation Planning Execution Monitoring & Control Closing
- 41. Ten Knowledge Areas 1.Project Integration Management 2.Project Scope Management 3.Project Schedule Management 4.Project Cost Management 5.Project Quality Management 6.Project Resource Management 7.Project Communications Management 8.Project Risk Management 9.Project Procurement Management 10.Project Stakeholder Management Project Management
- 42. 49 Processes Process Group I Knowledge Area K Initiation Planning Execution Monitoring & Control Closing Total Integration 1 1 2 2 1 7 Scope 4 2 6 Schedule 5 1 6 Cost 3 1 4 Quality 1 1 1 3 Resource 2 3 1 6 Communication 1 1 1 3 Risk 5 1 1 7 Procurement 1 1 1 3 Stakeholder 1 1 1 1 4 Total 2 24 10 12 1 49
- 43. Sivaram Athmakuri Founder & Director, LeaderGains Pte. Ltd. Expert Coach, Consultant & Trainer Thought Leader Executive / Leadership Coach Agile Coach Agile Transformation Specialist Business Consultant Chief Project Management Consultant +65 97322404 contactus@leadergains.com www.leadergains.com I believe that spending more time in listening to Customer and understand unique strengths of their existing environment as well as limitations and constraints, helps to generate meaningful, measurable and long lasting results with lesser friction. Thank you! Coaching helps Leaders and Organizations gain! Our next KSS on 27th May at 3:00 pm “Agile for Value driven Results” https://www.leadergains.com/landingpage/kssagile/