Smart tricks to enable time-keeping and happy endings during business conferences
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This document provides several suggestions for ending a presentation or panel at a business conference on time. Some suggestions include having a visible time element like a countdown clock; using known rituals when time is up, such as presenting the speakers with flowers; interrupting the speakers by handing them an award or certificate; playing a prerecorded video message from a leader; or having the audience participate by doing something in response to a signal from the moderator. The purpose of establishing clear closing rituals or cues is to respect time limits, engage the audience, and create a positive experience for all involved in the conference program.
Smart tricks to enable time-keeping and happy endings during business conferences
- 1. CLOSING ! A PLENARY Ways to end a presentation or panel during a business conference in time. Collected by Anja Kantowsky "
- 2. Why bother on ways to close a plenary? NEEDS BENEFITS Presenters at business conferences are often not so experienced Hierarchy:Hard to stop aleader withpoor time keeping Audience needs appealing flow in order to engage Good timekeeping caters for a goodoverallexperience of the program Releases conference team / moderator Needs to besmart & appreciative -not rude Creates a good spirit if done properly
- 3. Have a time-element as back-drop element screened visible for everybody. Could be connected to overall conference topic or classic devices like a count-down or a hourglass Visible time element Needs to be not too distracting Works only ifvisible for all Could be a conversation starter
- 4. Use known rituals to thank presenter(s)/ panelists like a flower bouquet or present. As soon as present is within sight of presenters and audience, everybody will understand that it has come to an end. Ritual Needs to be “learned” – done in all sessions Needs to be iconic (e.g. with ribbon)
- 5. Hand over an award, certificate or any other accolade to interrupt presenter and come to an end. Finish Ideally handed over from top management Presenters need to know beforehand
- 6. Introduce/do something completely different from the running presentation. Interruption Needs to be smart & funny
- 7. A variation of the interruption: " Arrange a video message or call from a leader for the end of the presentation. You don’t let an important person wait so presenters have to finish in time. Call from a leader Can be pre- recorded but don’t tell them ;-)
- 8. During the moderation, educate the audience to do something on a given sign. Use them to end the session. Use the audience Needs a strong moderator Great forengagementand overallattention
- 9. About this document >12 years experience facilitating conferences >20 years professional experience Passionate for people & working together Bad conferences are a drag Improving is easy and fun! Good practice -> results -> ☺ Collection of practices to end a plenary in time Complete Scientific