Displaying Dynamic Content in SharePoint with Search
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The document presents an overview of a session on utilizing dynamic content through SharePoint search, highlighting key differences between SharePoint 2010 and 2013. It covers essential topics such as search basics, query understanding, and dynamic content display using new web parts in SharePoint 2013. The target audience includes site administrators and power users aiming to enhance their site's effectiveness.
![SPSBermuda 2013
Search Basics
Content Classification
ContentClass Overview
Not all content is the same
ContentClass property helps to segment content by its fundamental type
Examples:
SPSPeople – User Profiles
STS_Site – Site Collection
STS_Web – Site/Web
STS_list_[doccumentlibrary] * – List
STS_listitem_[documentlibrary] * – List Item
* Note name in brackets can be replaced with template name
BLOG: WWW.MIKEORYSZAK.COM
TWITTER: @NEXT_CONNECT
LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK
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Displaying Dynamic Content in SharePoint with Search
- 1. SPSBermuda 2013 Dynamic Content using SharePoint Search SHAREPOINT SATURDAY BERMUDA– AUGUST 10, 2013 MIKE ORYSZAK BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK
- 2. SPSBermuda 2013 About Me Senior SharePoint Solution Architect w/ B&R Solutions Microsoft SharePoint Server MVP Leader for Triangle SharePoint User Group (TriSPUG) Dev and Architect with MS stack since 1996 Working with SharePoint since 2002 Raleigh-Durham, NC BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 2
- 3. SPSBermuda 2013 Thank you Sponsors! BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 3
- 4. SPSBermuda 2013 Session Overview Search Basics Differences Between 2010 and 2013 Understanding Queries Showing Dynamic Content Closeout Target Audience: Site Administrators and Power Users looking to maximize the effectiveness of their site. BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 4
- 5. SPSBermuda 2013 Search Basics DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 5
- 6. SPSBermuda 2013 Search Basics Crawling A scheduled activity that evaluates the content, meta-data and security. Index Processed info that describes the crawled content Extremely fast compared to querying source content Security Only items the user has access to will be returned Referred to as “Security Trimming” BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 6
- 7. SPSBermuda 2013 Search Basics Managed Properties Can be used to query against a specific attribute Examples: Author ContentType CreatedBy LastModifiedTime FirstName Version Differences: In 2010 and before, these have to be managed in the Search Service Application In 2013, these are automatically added when content is crawled BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 7
- 8. SPSBermuda 2013 Search Basics Scopes and Query Rules Overview Pre-set rules for filtering content Can be defined and testing globally or at Site Collection level Feature typically under utilized in most environments Version Differences: In 2010 Referred to as Scopes Default scopes include: All Sites, People, This Site In 2013 Referred to as Query Rules Added ability to test the Query Rules Added ability to target the Query Rules to content and audiences BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 8
- 9. SPSBermuda 2013 Search Basics Content Classification ContentClass Overview Not all content is the same ContentClass property helps to segment content by its fundamental type Examples: SPSPeople – User Profiles STS_Site – Site Collection STS_Web – Site/Web STS_list_[doccumentlibrary] * – List STS_listitem_[documentlibrary] * – List Item * Note name in brackets can be replaced with template name BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 9
- 10. SPSBermuda 2013 Understanding Queries DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 10
- 11. SPSBermuda 2013 Understanding Queries Query Formatting Limit – 255 characters Content Classes - ContentClass:Value Managed Properties - Property:Value Logical Operators - AND, OR, NOT, +, - Relational Operators - <, >, <=, >=, <> Filename – filename:”name” File Type – filetype:value Wildcards – Property:Partial Value BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 11
- 12. SPSBermuda 2013 Understanding Queries Simple Query Examples ContentClass:STS_Site Uses the content classes specification to return all of the Site Collections Department:”IT” Would return all of the people with a value of IT in the Department user profile property Filetype:PDF Would return all PDF documents BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 12
- 13. SPSBermuda 2013 Understanding Queries Compound Query Examples ContentType:”Check Request” AND RequestStatus:”Completed” Returns results for items with a ContentType set to “Check Request” and a RequestStatus of “Completed” contentclass:sts_listitem_announcements AND author:“Jane Doe" Would return all announcements authored by Jane Doe ContentType:”Enrollment Form” AND Write>”6/1/2012” AND Filetype:PDF Would return all content classified as an Enrollment form, added or modified after 6/1/2012, and of the filetype PDF. BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 13
- 14. SPSBermuda 2013 Showing Dynamic Content DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 16
- 15. SPSBermuda 2013 Showing Dynamic Content Out of the Box Web Parts New Web Parts with SharePoint 2013 Much stronger emphasis on using Search to power large, dynamic sites that can display content beyond the site collection Web Part Categories Content Rollup Search-Driven Content Search BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 17
- 16. SPSBermuda 2013 Showing Dynamic Content Content Rollup Previous versions relied on the Content Query Web Part (CQWP) Queried source content in sites directly, did not use search Content Search Web Part introduced with 2013 Uses Search to return results Provides interface for configuring and testing your query Provides configuration for 3 views; List, List with Paging, or Slideshow Provides configuration for property mapping (identification) BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 18
- 17. SPSBermuda 2013 Showing Dynamic Content Search-Driven Content Search-Driven Content Web Part Category added with 2013 These are extensions of the Content Search web part, providing an initial query to work from Extensively use Result Sources Web Parts include: Recommended Items Recently Changed Items Popular Items Pictures Pages Items Matching Tag Videos Web Pages Wiki Pages BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 19
- 18. SPSBermuda 2013 Showing Dynamic Content Search Search Web Part Category Search Results Web Part Available going back to 2001 Updated for 2013 to include the query build/test form Available as part of the Standard CAL BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 20
- 19. SPSBermuda 2013 Showing Dynamic Content Demonstration BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 21
- 20. SPSBermuda 2013 Closeout DYNAMIC CONTENT USING SHAREPOINT SEARCH BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 22
- 21. SPSBermuda 2013 Questions? BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 23
- 22. SPSBermuda 2013 Resources Keyword Query Syntax Reference http://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspx Property Restriction Keyword Queries http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx My Search Blog Posts http://mikeoryszak.com/tag/search/ BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK 24