SPSLA - Customizing My Sites
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Michael Doyle is a senior architect at Waggener Edstrom Worldwide. His email is mdoyle@waggeneredstrom.com or doyle@techelixir.com. His Twitter handle is @SharePointNinja and his blog is located at www.sharepointninja.com or aiimcommunities.org/sharepoint. The document provides tips on how to increase usage of My Sites in SharePoint after initial rollout when usage is low. It suggests making My Sites easier to access, integrating training, customizing properties, and incorporating My Site functionality into other pages.
SPSLA - Customizing My Sites
- 2. Michael Doyle Senior Architect for Waggener Edstrom Worldwide Email: mdoyle@waggeneredstrom.com or doyle@techelixir.com Twitter: @SharePointNinja Blog: www.sharepointninja.com Or aiimcommunities.org/sharepoint
- 3. I installed My Sites but nobody uses them. Now what? 3
- 4. Make it easier to get to Integrate My Site training into new hire training Add custom properties that make sense for your organization Make People Search easy to get to Integrate operationally critical pages into My Sites with personalization pages. Use intranet feature stories
- 5. Stick with current My Site navigation Make My Sites a one-click on home page Make the My Site the user’s home page Integrate My Site pieces into the home page
- 6. • My Site • My Profile • My Settings • Sign in as Different User • Sign Out
- 9. • From the site settings at the My Site’s host site collection level choose Top Link Bar • Under the User Profile service application in the personalization sites area. Note: Audience based links.
- 10. • Via the quick launch • Or appending _layouts/AreaNavigationSettings.aspx to My Sites top level directory.
- 12. • Phase in Tags and Notes • Consider the redundancy of organization chart • Value of memberships (shows SharePoint site memberships and Outlook distribution lists) • Value of colleagues
- 14. • In Central Administration navigate to Service Applications-> User Profile Service ->My Site Settings -> Configure Personalization Sites • Click on New Item • Add link to site • Choose audiences if needed
- 15. Human Resources Targeted to different groups (i.e. Regions) Manager’s Page New Hire Page Contractor Page
- 17. • No longer tied to a person’s personal content area. • Now stored in central area (http://<my site host>/User Photos). • Three sizes stored but not original (144x144, 96x96, and 64x64)
- 18. • Lots of items are tracked by default. • Users can change what is tracked. • Some companies might view the level of exposure as intrusive or afraid that users may be spending too much time looking at what others are doing.
- 20. • Interactive one requires Silverlight which may be an issue in some environments. • Shows up in three places within My Sites and once on People Search. • In some companies titles reflect pay grade and may be sensitive information.
- 21. • New concepts in SP 2010 • Adding a note also sends an email. • Tags and Notes can quickly add up. Doesn’t take much space but the number of items can increase crawl time. • Built in tag/note maintenance is cumbersome (read time consuming)
- 23. • Root of My Site host. Overview (default) – person.aspx Organization – Organization.aspx Content – personcontent.aspx •_layouts directory (file system) Document – viewlsts.aspx Tags and Notes – thoughts.aspx Colleagues – MyContactLinks.aspx Memberships – MyMemberships.aspx
- 24. • Can use SharePoint Designer to edit files located under My Site Host • Other files can be opened as individual files with other tools but don’t appear as part of the site. • Always make backups. Designer can throw in code that makes recovery difficult.
- 26. • Each person is a site collection administrator • Each site can have it’s own theme (theme does not inherit) and potentially it’s own master page • User’s can potentially delete their own sites (yes, I have seen this happen) • Increases administration needs
- 28. • SharePoint Web Controls • Web Services • SharePoint Object Model
- 29. • Register SPSWC at top • User Profile data accessible via adding <SPSWC:ProfilePropertyLoader id="m_objLoader" LoadFullProfileOfCurrentUser="true" runat="server"/> • User profile data can be put anywhere on a page i.e. <SPSWC:ProfilePropertyImage PropertyName="PictureUrl" RenderWrapTable="False" runat="server"/>
- 30. •People.asmx Useful for getting a list of users. •UserProfileService.asmx Provides profile information based upon an individual user. •SocialDataService.asmx Useful for dealing with tag data.
- 31. • Still in SharePoint 2010 • Users who are added individually or have visited the site collection. • Provides data for the drop down for people list. • Can cause problems when user logon changes.
- 32. • They are not on My Sites by default • To add them back edit one of the pages (such as person.aspx) and put the Quick Links control on there. • Being replaced with the Tag cloud
- 33. Get a widget from Twitter.com Create a User Profile Property Copy the code into a Content Editor Web Part Modify it with Javascript to read in User Profile Property Instructions at http://www.sharepointninja.com/Blog/Lists/P osts/Post.aspx?ID=54
- 35. • My Site info is visible in Outlook once the social connector is configured. • Can be found by going to the View tab on Outlook and clicking on People Pane and going to Account settings. • Pulls in activities and status updates.
- 36. • Users have to enter My Site Host and user name/password.
- 37. • SharePoint My Sites • Facebook • Viadeo • Linked In • MSN Messenger • Xing Note: Relaxed privacy settings on most social sites can cause some accidental sharing of private information.
- 38. • You have the FB social connector added and you received an email from someone who is also your friend on FB. It shows recent activities of that person including anything someone has posted on their wall (i.e. pictures, profanity, etc.) right at the bottom of your Outlook. • Depending on privacy settings you don’t even have to be friends to see information.
- 40. Questions?
- 41. Victory Lap- social event "SharePoint Victory Lap" Social Event for SPSLA will be at: 5:30pm to 8pm at Di Piazzas (5205 E. Pacific Coast Hwy, 90804)