Liven up your PDFs with FrameMaker-to-Acrobat TimeSavers/Assistants
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The document discusses various ways to enhance PDFs using Framemaker-to-Acrobat timesavers, detailing features like custom hypertext markers, multimedia integration, and visual design elements. It provides training opportunities and additional resources for creating interactive and visually appealing documents, emphasizing user interactivity and content management. Key highlights include options for transparency, multimedia embedding, dynamic 3D views, and user note features to increase document engagement and accessibility.
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With Multimedia Assistant …
■ Link (local/web-based files) or
embed multimedia files
● Media can be in any of the formats supported
by Acrobat/Reader, including: FLV / SWF
[QT, MPEG, WMV, AVI, WAV, AIFF, MP3, JPEG]
■ Define movie playback location:
● Floating Window ● In Document
● Hidden (useful for ● Full Screen
sound-only media)](https://image.slidesharecdn.com/tsweb-livenup-121025041542-phpapp02/85/Liven-up-your-PDFs-with-FrameMaker-to-Acrobat-TimeSavers-Assistants-26-320.jpg)
Liven up your PDFs with FrameMaker-to-Acrobat TimeSavers/Assistants
- 1. Liven Up Your PDFs With FrameMaker-to-Acrobat TimeSavers + Assistants Shlomo Perets, microtype.com
- 2. 1 Enhancing PDFs in Acrobat ■ Labor-intensive, repetitive process ■ Features added in Acrobat “disappear” next time you distill / Save as PDF, and must be recreated and tested again
- 3. 2 With TS: define once, use many! ■ All features described in this webinar can be defined in your source FM files using custom hypertext markers ■ Upon distilling with FM-to-Acrobat TimeSavers + Assistants, corresponding features are automatically present in the PDFs produced ■ Update content in FrameMaker source as needed, then distill or Save as PDF
- 4. 3 Additional info and examples ■ “36 Ways to Improve Your PDFs with TimeSavers/Assistants” microtype.com/ImprovePDF.html ■ TimeSavers/Assistants Showcase (where all PDFs demonstrated in this webinar are available) microtype.com/showcase.html ■ TimeSavers/Assistants order form microtype.com/TimeSavers.html
- 5. 4 Related live online training ■ FrameMaker-to-PDF Advanced Tech Feb 22-24 + March 10-11 ■ Building a PDF Front-End Interface to Document Collections March 2 ■ Rich Media in PDFs with FM-to-Acrobat TimeSavers+Multimedia Assistant March 3 ■ Visually-Oriented Documentation March 8+9
- 6. 5 Visual Design & Interaction
- 7. 6 Page background Page background (typically non-printing): ■ Light background to reduce screen glare, or for screen-only graphics (e.g. buttons) ■ JPEG image inserted via hypertext marker (typically on master pages) ■ Image is visible after distilling (display in FrameMaker is faster without the image display)
- 8. 7 Table shading Can specify non-printing table shading (heading or body rows)
- 9. 8 Transparency ■ Buttons or shapes (defined via hypertext markers) can be transparent – adding depth and visual interest ■ Control over opacity level, blending mode
- 10. 9 Link highlight style Globally control link attributes, such as: ■ Highlight style ■ Border line width, line style and color ■ Non-printing underline
- 11. 10 Bookmark visual properties Bookmark color and font style (plain, italic, bold, bold italic): ■ Improve perception of hierarchy ■ Emphasize bookmark automatically based on text strings contained in bookmark
- 12. 11 Popup menus (with Nav. Asst) ■ Variable pop-up menus help avoid overloading screen/page with links (e.g. “Related Topics”) ■ Menu entries can point to: ● Named destinations in current/other PDF ● Web-based PDFs (or destinations in such PDFs), e-mail addresses, web sites ● Acrobat Search with specific phrases ● Acrobat JavaScript functions
- 13. 12 Popup menus (with Nav. Asst) CONTINUED ■ Menu entries can also serve as headings for sub-menu items ■ To facilitate editing, entries used in all popup menus are stored in a single text file (referenced during distilling)
- 14. 13 Selective Display of Information
- 15. 14 Highlight ■ Acrobat “highlight” annotations, coloring specific terms; can control color, style, printing ■ Multiple triggers: ● Placing the cursor on the highlighted text displays the additional information as a tooltip ● Double-clicking the highlighted word opens a window with the additional text
- 16. 15 Acrobat notes Can control note’s properties: ■ Icon ■ Title ■ Color ■ Location ■ Initial open/closed state
- 17. 16 Addt’l options with form fields ■ Buttons ● Visible on-screen, non-printing ● Multiple triggers (enter/exit area, click) ● Can be placed outside the page/slide ■ Display of additional information ● Tooltips/rollovers (e.g. home page, diagrams) ● Watermarks: print + no display or vice versa ■ Forms (optionally integrated in docs) ● Checklists / surveys / Evaluation / feedback
- 18. 17 Tooltips… ■ Provide brief information on ● Buttons or text fields ● Icons ● Image elements ■ Note: fixed tooltip font/size in Acrobat
- 19. 18 Rollovers… ■ Help reduce clutter when there is a lot of information to display for various items that are in close proximity to each other ■ Can display additional information for a link, without leaving current page ■ Note: can control rollover font/size (also text/background/border colors)
- 20. 19 Optional content display ■ Can display text/graphic shapes selectively through Acrobat layers: ● Callouts ● Correct answers ● Specific areas (underline / strikethrough / circle / box / shaded box) ● Change bars ■ Show/hide layers through bookmarks, links, page actions or Acrobat UI
- 21. 20 Optional image display ■ Image sequences ● Can include image number display ■ Image display based on selection of option / list item* ■ Image flipping* ■ Image rollover* *Requires Form Assistant & Presentation Assistant
- 22. 21 Video / Audio / 3D
- 23. 22 Why use multimedia or 3D? ■ Accommodate different learning styles (visual demo vs. text-intensive) ■ International audience; reduces text translation/localization ■ “Internet generation” ■ Intuitive knowledge transfer to users ■ Processes/products can be difficult to describe, but easily understood visually
- 24. 23 Multimedia can enhance… ■ Software documentation ● User guides ● Reference ● Online help ● Tutorials ■ Hardware documentation ● Installation ● User tutorials ● Service manuals ● Part catalogs ● Interactive Electronic Technical Manuals (IETM)
- 25. 24 With FM-to-Acrobat TS … Can create links/bookmarks pointing to QuickTime/AVI movie files through custom hypertext markers
- 26. 25 With Multimedia Assistant … ■ Link (local/web-based files) or embed multimedia files ● Media can be in any of the formats supported by Acrobat/Reader, including: FLV / SWF [QT, MPEG, WMV, AVI, WAV, AIFF, MP3, JPEG] ■ Define movie playback location: ● Floating Window ● In Document ● Hidden (useful for ● Full Screen sound-only media)
- 27. 26 Dynamic 3D in hardware docs ■ Demonstration of part installation/ replacement ■ Part identification ■ “Physically impossible” demonstrations ■ Showcasing of color and finish options, configurations
- 28. 27 Dynamic 3D in hardware docs CONTINUED ■ Empowering users so that they can investigate features, moving parts: ● Dynamic viewpoints / exploded views ● Motion and functional simulations ● Cross-sections ● Measuring ● Translucency & transparency to emphasize a part
- 29. 28 TimeSavers + 3D Asst ■ Embed U3D (ECMA1 and ECMA3) through hypertext markers in FM files ● Define related views, bookmarks, links or JavaScript ● Applies to all FM versions ● U3D-ECMA3 features mesh compression (requires Acrobat/Reader 8 or higher)
- 30. 29 3D view, state, interactivity ■ Define 3D Views ● Lighting, background color, cross-section views, render mode, zoom, node visibility ■ Control 3D annotation state ● Floating window ● Transparency ■ Specify 3D-related interactivity ● Optionally add links/bookmarks to 3D models, 3D views, model/part properties
- 31. 30 Presentations
- 32. 31 Presentation features ■ Specify page transitions ● Only apply to PDFs displayed in full-screen mode ● Tip: slightly different backgrounds in different pages (e.g. left/right) are essential for effective transitions ■ Specify full-screen mode (hiding all user interface items), or selectively control UI items (e.g. suppress menus / toolbars)
- 33. 32 Presentation features CONTINUED ■ Progress bar indicates current location; can also be used interactively ■ Attach notes to specific slides, displayed on demand ■ Create self-running presentations ● Specify default timing
- 34. 33 Support User Input
- 35. 34 Page marks / notes ■ Users can mark pages of special interest ● Navigate to next/previous page mark ● Mark/unmark all pages ■ Users can add text notes on specific pages ● Navigate to next/previous page note; directly access notes via a pop-up menu ● Generate e-mail message with all notes ● Display note text in Acrobat console ● Reset all notes
- 36. 35 Page marks / notes CONTINUED ■ Can enable Reader save with notes (Acrobat 8 or later) ■ Page marks/notes can be set to be visible on screen (and non-printing), or as visible & printing ■ Find function (Acrobat/Reader) can be used to search text in notes
- 37. 36 Save search queries ■ Users can benefit from predefined search phrases (Find/Search) or queries (Advanced Search) ■ Users can save their own search queries, with control over all search parameters (useful when repeatedly performing the same search operations)
- 38. 37 Miscellaneous
- 39. 38 Embed files in PDF ■ End-users can open embedded files or save them to the disk: ● Related files (in native format) ● Code fragments (thus avoiding copy/paste problems) ■ Can optionally add links/bookmarks to specific locations in embedded PDFs
- 40. 39 Random display ■ Random tip display (e.g. through a bookmark) ■ “Display random page” button
- 41. 40 List/table sorting on-demand ■ Dynamic sorting of list / table columns by end-users (in PDF file)