The aidwork platform
- 1. Reducing Opportunities for Fraud in Aid Delivery Programs
- 2. The World spends up to $300 billion each year on aid & development
- 3. Reports indicate up to15% can be lost due to fraud and misappropriation (that is almost $50 billion)
- 4. Almost every report on fraud agrees that the problem is in the management system
- 5. Who reads and writes the data in the system Coordination The deeper you Donors drill down in Head Office an aid delivery Country Office supply chain, Operations the greater the number of Program Team people that are Suppliers involved in the Field Staff processing of Contractors information Beneficiaries
- 6. Information Management Systems File Sharing Websites The further up the supply chain you move, the Internal Networks more sophisticated the Proprietary Information Management Management Software Systems (MIS) typically is.
- 7. The relationship between Data Entry & the Information Management System Coordination File Sharing Websites Donors Head Office The MIS Internal sophistication Networks Country Office typically is Operations inversely proportional to Proprietory Program Team the number of Management people Software Suppliers involved Field Staff Contractors Beneficiaries
- 8. Opportunities for Fraud exist where the MIS Control is weakest Coordination File Sharing Websites Donors Head Office Typically, the Internal majority of Networks Country Office fraud and Operations theft incidents occurs in this Proprietary Program Team area of the Management supply chain Software Suppliers Field Staff Contractors Beneficiaries Data Read/Write Hierarchy Information Management System
- 9. In general, fraud prevention is too little, too late
- 11. The Aidwork Platform will invert the Information Management System All transaction and program data will be directly entered into a Audit capacity Reporting secure web platform in of process and real time using each authorized procurement transaction processes. recorded and available in real Primary data entered by Data time. each operator is not Management able to be edited, omitted or altered without approval and a logged record of the Primary Data Entry change.
- 12. Sometimes one pays most for the things one gets for nothing.
- 13. The Major Components of a typical Aid Program Program Data Overheads Finance Each Program Information Administration Procurement Data Component has multiple Logistics Contracts sub- Comms components Housing Assets Security Travel Management Human Transport Resources
- 14. Disaster recovery needs a rapid response to spend hundreds of millions of dollars
- 15. Elements of a Disaster Response No Supplier History Large sums Short time of money frame Poor Limited Systems Resources Temporary Aid Opportunity Staff Program for fraud
- 16. Some Informal Management Systems in a Program HR Logistic Program Contracts Purchases • Staff • Comms • Schedules • Spec’s • Suppliers • CV’s • Security • Client Lists • Adverts • Adverts • Timesheet • Housing • Health • Bids • Bids • Salaries • Transport • Shelter • Analysis • Specs • Holidays • Stores • Protection • Contracts • Recruit • IT • Gender • Variations • Adverts • Fuel • Food • Repairs • Livelihoods • Management Finance Overheads Admin Travel Assets • Bank • Insurances • Bank • Vendors • Furniture • Bills Due • Subscriptions • Stationary • Airlines • Cars • Cash • Legal • Postage • Schedules • Computers
- 17. The Budget is at the Core of each Program Program Data Overheads Finance Each budget line item Budget directly Administration Procurement Line 1 Line 2 relates to Line 3 some aspect Line 4 … of the aid … Logistics Contracts program. Assets Travel Management Human Resources
- 18. Component data and MIS are typically independent of each other MIS Program Data Each Program MIS MIS Overheads Finance function will typically Budget MIS maintain its Administration Line 1 Procurement own local Line 2 MIS Line 3 MIS, usually Line 4 … in the form of Logistics … Contracts Microsoft MIS MIS spreadsheets and data is Assets Travel Management entered into Human MIS Resources MIS report as last MIS resort.
- 19. Component data and MIS are typically independent of each other MIS Program Data Each Program MIS MIS Overheads Finance function will typically Budget MIS maintain its Administration Line 1 Procurement own local Line 2 MIS Line 3 MIS, usually Line 4 … in the form of Logistics … Contracts Microsoft MIS MIS spreadsheets and data is Assets Travel Management entered into Human MIS Resources MIS report as last MIS resort.
- 20. Program Data The Aidwork Overheads Finance platform integrates MIS all the informal MIS MIS management Budget Administration Line 1 Procurement systems in a single MIS Line 2 Line 3 MIS web based data Line 4 collection system. … Logistics … Contracts MIS MIS All transactions are MIS MIS MIS linked and recorded Assets Travel Management Human Resources
- 22. Functional Steps in the Process 1. Create a new program 2. Draw modules from menu 3. Recruit staff from network and assign read/write access 4. Program is operational Program Field Data Overheads Finance HR Logistic Program Contracts Purchases • Staff • Comms • Schedules • Spec’s • Suppliers • CV’s • Security • Client Lists • Adverts • Adverts • Timesheet • Housing • Health • Bids • Bids • Salaries • Transport • Shelter • Analysis • Specs Administration Procurement • Holidays • Stores • Protection • Contracts • Recruit • IT • Gender • Variations Program • Adverts • Fuel • Food • Repairs • Livelihoods • Management Logistics Contracts Finance Overheads Admin Travel Assets • Bank • Insurances • Bank • Vendors • Furniture • Bills Due • Subscriptions • Stationary • Airlines • Cars Assets Travel • Cash • Legal • Postage • Schedules • Computers Management Human Resources Module Menu
- 23. The social network links all data contributors and recipients to a single MIS system Program Field Data Overheads Finance Staff Coord. Contract Administration Procurement Social Program network Secure link Logistics Contracts HQ Supply Donors Assets Travel Management Human Resources
- 24. Fraud prevention needs more than just good intentions
- 25. It needs a purpose built system
- 26. The Aidwork Platform is being built on years of field development experience in managing programs & combating fraud
- 27. Steve Hutcheson CEO Recovery Development Group Sdn Bhd 27 Jalan Phuah Hin Leong Georgetown, 10050 Pulau Pinang Malaysia +60 164909425 stevehutcheson@aidwork.net