Finding the Zen in Your Presentation
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The document provides tips for creating effective PowerPoint presentations that engage audiences rather than bore them. It notes that audiences receive information visually and auditorily more than through actual text. Most PowerPoints are ineffective because they violate best practices such as using too many words, bullets, slides, animations, and clip art. Effective presentations use simple headlines, graphs, and visuals; minimal text and animation; and focus on connecting with the audience rather than simply sharing information. Proper spelling and adherence to time guidelines also help create compelling presentations.
Finding the Zen in Your Presentation
- 1. Finding The "Zen" in Your Presentation Michael Blachly Director of Client Development Looper Reed & McGraw © Looper Reed & McGraw, P.C.
- 3. So How Does an Audience Receive Information?
- 4. How it Looks – 50%
- 5. How it Sounds – 40% (Bueller … Bueller …)
- 6. The Actual Material – 10%
- 7. The Problem is …
- 8. 95% of PowerPoints are Bad
- 9. Really Bad!
- 17. A I K Y P K U D F I H G P K H D G Q M T K Q F D O F D P T Y S R S N O T S F D M L Y Z U S E H I A F S H C S O J L O F S D U V M A N Y J M S B M F W O R D S C S S C B U J B I M H D Y D H M B D J B X G
- 18. Because if you do …
- 20. Simplicity - Keep it Short
- 22. • Please • And • As • Don’t • Then • It • Present • Read • Will • Your • Them • Bore • Speech • To • Them • With • The • To • Bullets • Audience • Tears
- 25. Can You Have Too Many Slides?
- 26. Attention Span to Number of Slides 100.00% 80.00% 60.00% 40.00% 20.00% 0.00% 5 10 15 20 30 40 50 60 100
- 27. Attention Span to Number of Slides 100.00% 80.00% 60.00% 40.00% 20.00% 0.00% -20.00% -40.00% Point of No Return: You will be beaten -60.00% to death -80.00% -100.00% 5 10 15 20 30 40 50 60 100
- 29. We Love Charts
- 30. 5 Simple! 4 3 Series 1 Series 2 2 Series 3 1 0 Category 1
- 31. 6 But It Can Be Abused! 5 4 Series 1 3 Series 2 Series 3 2 1 0 Category 1 Category 2 Category 3 Category 4
- 32. But It Can Be Abused! 5 4.5 4 3.5 3 2.5 Series 1 2 Series 2 1.5 1 Series 3 0.5 0 Category 1 Category 2 Category 3 Category 4
- 33. But It Can Be Abused! 5 4 Series 1 3 Series 2 Series 3 2 Series 1 Series 3 Series 2 1 Series 1 Series 2 Series 3 Series 3 0 Series 2 Series 1 Category CategoryCategory 1 2 Category 3 4
- 34. But It Can Be Abused! Series 1 Series 2 5 Series 3 4 Series 1 3 Series 2 Series 3 Series12 Series Series 3 2 Series 3 Series 2 Series 1 Series 1 Series 3 1 Series 2 Series 2 Series 1 Series 3 Series 3 0 Series 2 Series 1 Series 1 Series 2 Series 3
- 35. What The Hell is That? Category 1 6 5 Series 1 4 5 Series 1 3 Series 2 4 2 Series 3 1 Series 1 Category 4 3 0 Category 2 Series 2 Series 3 2 Series 1 1 Series 2 Series 3 0 Series 2 Category 3 0 2 4 6 Series 3
- 37. Keep it 5 4 Simple 3 Series 1 Series 2 2 Series 3 1 0 Category 1
- 38. Or Even Better
- 39. Don’t Use The Boring PowerPoint Clip Art
- 40. Use Powerful Visuals
- 42. But Keep Backgrounds Simple
- 43. PLEASE!!!
- 44. Just Stick With …
- 45. White Black
- 46. Less Animation the better
- 47. Keep it Simple
- 48. Spealcheck!
- 49. The Red Lines Mean Something
- 50. Should You Use Handouts?
- 51. Why is Your Audience There?
- 52. The Audience Is There to Learn
- 54. To Connect!
- 55. You Connect Through Your Presentation Handouts Provide The Information (but don’t pass them out too early)
- 57. In Summary: • Don’t Read Your PowerPoint • Keep Your Text to Headlines • Small Amounts Bullets • Use Simple Graphs • Use Powerful Visuals • Don’t Overuse Animation • Don’t Overuse Colors • Spell check • 10 / 20 / 30 Rule • Your PowerPoint Supports Your Speech • Keep it Simple
- 58. Because a Great Presentation Will Make the Difference Between This …
- 60. And This …
- 62. Thank You! Michael Blachly Director of Client Development Looper Reed & McGraw
Editor's Notes
- #2: Presentations to Co-WorksPresentations to OrganizationsPresentations to ClientsPresentations to JuriesFirst, let’s talk about the audience.
- #3: Definition of “Audience”Lifeless individuals who receive information passively Audience is sitting thereDoing NothingNot participatingOne-Way ConversationYour Job as the Presenter is to be captivating and engagingWay Audience Receives Information
- #4: 50% How it Looks – The PowerPoint, the speaker’s movements and eye contact40% How it Sounds – My voice, variations in my voice10% Actual Material – What I am presenting
- #5: 50% How it Looks – The PowerPoint, the speaker’s movements and eye contact
- #6: 40% How it Sounds – My voice, variations in my voiceMost boring presenter … ever!
- #7: 10% Actual Material – What I am presentingAccording to a UCLA StudyTHE PROBLEM IS …
- #8: Really Bad!
- #9: Really Bad!
- #11: Example
- #12: Example
- #13: Example
- #15: Example
- #16: Example
- #18: Do Not Use So Many WordsLawyers put WAY too much text on slidesPlus the more text on the screen, the smaller the text has to be. General rule is 25 words max on a slide. An easy way to check text size is to stand about 5 yards away from your computer and read your slidesBecause if you do …
- #22: Bullets – Don’t Use themLawyers put WAY too many bullets on slidesIf You Are going to use them …
- #23: In the End …
- #24: Stick With HeadlinesLawyers also use WAY too many slides …
- #25: Lawyers put WAY too much text on slides and WAY too many bulletsThey also use WAY too many slides …
- #26: Lawyers put WAY too much text on slides and WAY too many bulletsThey also use WAY too many slides …
- #28: 10 / 20 / 30 Rule10 Slides20 Minutes30 pt Font Size
- #41: istock photogoogle imagesflicker
- #45: Stick With White or BlackIt also helps on images selection …
- #46: Stick With White or BlackIt also helps on images selection …
- #50: Why is Your Audience There?(to get information)
- #51: The whole reason you are there is to CONNECT! The reason the attendees are there is to learn. So provide them a takeaway after the event. Or even better, ask for the business cards and you will email them materials. But be careful about giving all your information away up front. If you give them the PowerPoint in printed form, you will most likely see something like this the entire presentation.
- #52: Why is Your Audience There?(to get information - and be entertained)Why Are You There?(to connect).
- #53: The whole reason you are there is to CONNECT! The reason the attendees are there is to learn. So provide them a takeaway after the event. Or even better, ask for the business cards and you will email them materials. But be careful about giving all your information away up front. If you give them the PowerPoint in printed form, you will most likely see something like this the entire presentation.
- #54: Why Are You There?(to connect). The whole reason you are there is to CONNECT! The reason the attendees are there is to learn. So provide them a takeaway after the event. Or even better, ask for the business cards and you will email them materials. But be careful about giving all your information away up front. If you give them the PowerPoint in printed form, you will most likely see something like this the entire presentation.
- #55: The whole reason you are there is to CONNECT! The reason the attendees are there is to learn. So provide them a takeaway after the event. Or even better, ask for the business cards and you will email them materials. Different ways to give handouts: PowerPoint Handouts PowerPoint Notes Custom Handout No HandoutsAsk for Business CardsBut be careful about giving all your information away up front. If you give them the PowerPoint in printed form, you will most likely see something like this the entire presentation.
- #57: In Summary Don’t Read Your PowerPoint Keep Your Text to Headlines Small Amounts Bullets Use Simple Graphs Use Powerful Visuals Don’t Overuse Animation Don’t Overuse Colors Spell check 10 / 20 / 30 Rule Your PowerPoint Supports Your Speech Keep it Simple
- #60: Presentations to Co-WorksPresentations to OrganizationsPresentations to ClientsPresentations to JuriesFirst, let’s talk about the audience.