The Flexibility of Open Source: A Case Study of a large Corporate Intranet
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Belron® is the world's largest vehicle glass repair company and engaged Netsight to develop a global management-level intranet for better internal communication. They chose the Plone open source CMS due to its flexibility, cost-effectiveness, and ability to adapt to changing business needs. The intranet was successfully launched in June 2007, allowing for efficient information sharing among leadership and continuously evolving to meet organizational demands.
The Flexibility of Open Source: A Case Study of a large Corporate Intranet
- 1. The Flexibility of Open Source Matt Hamilton A Case Study of a large Corporate Intranet Matt Hamilton Technical Director, Netsight
- 2. Agenda - Introduction ➡ Who is Belron®? ➡ Project History - Initial Requirements - What is Plone? ➡ The Flexibility of Open Source - Development Timeline ➡ Initial Intranet Launch ➡ Subsequent development and evolution Matt Hamilton IMS 09 - 2nd Nov 2009 2
- 3. Introduction - Adaptability “ The Intranet is intuitive, easy to use and friendly. It's key strength is it's adaptability. - Naz Latif, Communications Executive, Belron® Matt Hamilton IMS 09 - 2nd Nov 2009 3
- 4. Development Progress 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 4
- 5. Who is Belron®? You probably know them as: Matt Hamilton IMS 09 - 2nd Nov 2009 5
- 6. Who is Belron®? But they are also known as: Matt Hamilton IMS 09 - 2nd Nov 2009 6
- 7. Who is Belron®? Belron® is the world's largest vehicle glass repair and replacement company, generating revenues of €2,159.2 million in 2008. Every three seconds a Belron® business replaces a piece of glass or repairs a windscreen. They have over 1,800 service centres and 8,000 mobile repair vehicles serving over nine million motorists worldwide. Matt Hamilton IMS 09 - 2nd Nov 2009 7
- 8. History In 2006 Belron® engaged Netsight with the objective of procuring a new global management-level Intranet to facilitate the communication of information throughout their worldwide operations. Matt Hamilton IMS 09 - 2nd Nov 2009 8
- 9. Goal Their primary goal was to provide a secure, efficient and user friendly mechanism for sharing information within their organisation’s leadership. Matt Hamilton IMS 09 - 2nd Nov 2009 9
- 10. Initial Requirements - Needed a way to better communicate with internal staff - Had an existing Sharepoint system, acting as a document store, but they needed to actually communicate - Very strong requirement to adhere to brand guidelines Matt Hamilton IMS 09 - 2nd Nov 2009 10
- 11. What is Plone? Plone is among the top 2% of all open source projects worldwide, with 200 core developers and more than 300 solution providers in 57 countries. The project has been actively developed since 2001, is available in more than 40 languages, and has the best security track record of any major CMS. It is owned by the Plone Foundation, a 501(c)(3) not-for-profit organisation, and is available for all major operating systems Plone Conference 2009, Budapest Matt Hamilton IMS 09 - 2nd Nov 2009 11
- 12. Flexibility of Open Source The inherent flexibility in Open Source software, brought about by having access to the source code, means that the system can change as you need it to – you are not restricted to a fixed feature set. With Open Source software you can customise the system to fit your requirements, not the other way around. Matt Hamilton IMS 09 - 2nd Nov 2009 12
- 13. Why They Chose Plone - Lower initial costs - Greater flexibility than comparable proprietary alternatives. - Ability to expand and grow the system as requirements were identified and business processes evolve - Stay in full control of their system, investing in the areas proving to be most valuable. - Experiment with different ideas for approaching the problem without incurring licence fees. Matt Hamilton IMS 09 - 2nd Nov 2009 13
- 14. Project Results 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 14
- 15. Initial Intranet Launch - Launched in Jun 2007 ➡ Initial user base of 600 management level employees worldwide - News, events, documents, contact directories Matt Hamilton IMS 09 - 2nd Nov 2009 15
- 16. Initial Functionality Matt Hamilton IMS 09 - 2nd Nov 2009 16
- 17. Initial Functionality Search Personalisation Matt Hamilton IMS 09 - 2nd Nov 2009 17
- 18. Initial Functionality Employee Directories Matt Hamilton IMS 09 - 2nd Nov 2009 18
- 19. Initial Functionality Access Control & Membership Matt Hamilton IMS 09 - 2nd Nov 2009 19
- 20. Project Results 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 20
- 21. AdLab Launched - Search TV & Radio adverts worldwide - Rate specific parts of adverts Matt Hamilton IMS 09 - 2nd Nov 2009 21
- 22. Technical Issue Tracker Matt Hamilton IMS 09 - 2nd Nov 2009 22
- 23. Forums Matt Hamilton IMS 09 - 2nd Nov 2009 23
- 24. Blogs Matt Hamilton IMS 09 - 2nd Nov 2009 24
- 25. Project Results 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 25
- 26. Management Stats Reports Matt Hamilton IMS 09 - 2nd Nov 2009 26
- 27. Carglass® Belux Intranet Launched Matt Hamilton IMS 09 - 2nd Nov 2009 27
- 28. Legal Microsite Matt Hamilton IMS 09 - 2nd Nov 2009 28
- 29. Marketing Case Studies Matt Hamilton IMS 09 - 2nd Nov 2009 29
- 30. Project Results 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 30
- 31. Customer Service Recognition Matt Hamilton IMS 09 - 2nd Nov 2009 31
- 32. KPI Graphs & GPRS Quality Data Matt Hamilton IMS 09 - 2nd Nov 2009 32
- 33. Additional Microsites Matt Hamilton IMS 09 - 2nd Nov 2009 33
- 34. Project Results 6;%%8%%% HI<$J5"4@D$1AA.A 6:7%8%%% ?.2">$F.4+G$ '=*5CD=+.$?"0#*@.A$ KE4>C(..$ 6:%%8%%% 1L"5A$ P5=Q?=#20">$B.>0R$ Costs '=*5CD=+. =#+5"#.+$>"0#*@.A 697%8%%% <#=+=">$<#+5"#.+$ '2E+$D+"+D$ '"5M.+=#2$ ?"0#*@ 5.4C5+D$"AA.A N"D.$O+0A=.D 69%%8%%% B>C2D$?"0#*@.A 67%8%%% 1A?"/$?"0#*@.A P.*@#=*">$<DD0.$P5"*M.5 6% !"#$%& '"($%& )*+$%& !"#$%, -./$%, !0#$%, 102$%, !"#$%3 !"#$%3 145$%3 '"($%3 )*+$%3 )*+$%3 Matt Hamilton IMS 09 - 2nd Nov 2009 34
- 35. The Future - Carglass®Germany Intranet currently in development - Carglass®Spain Intranet currently in development - Belron.net ‘Research Wall’ - ‘Best of Belron® 2010’ microsite Matt Hamilton IMS 09 - 2nd Nov 2009 35
- 36. Result “ Belron® have utilised Plone to bring business use cases & processes to life via the internet worldwide. The initial objective of efficient communication and sharing of information globally has been achieved and is further improving every day. - Naz Latif, Communications Executive, Belron® Matt Hamilton IMS 09 - 2nd Nov 2009 36
- 37. Conclusion An Open Source CMS allows you to tailor your Intranet to your specific business needs and processes ➡ even if you don’t know all your requirements yet! Matt Hamilton IMS 09 - 2nd Nov 2009 37
- 38. Questions? Matt Hamilton Matt Hamilton matth@netsight.co.uk Stand 264