TIME MANAGEMENT BY DIGITALIZATION OF DOCUMENTS

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 09 Issue: 05 | May 2022 www.irjet.net p-ISSN: 2395-0072
© 2022, IRJET | Impact Factor value: 7.529 | ISO 9001:2008 Certified Journal | Page 3061
TIME MANAGEMENT BY DIGITALIZATION OF DOCUMENTS
Bhushan B. Pachpute1, Suraj C. Tandale 2
1Post Graduate Student Civil Engineering Department, Trinity Academy of Engineering, Pune, India
2 Assistant Professor Civil Engineering Department, Trinity Academy of Engineering, Pune, India
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Abstract—In the construction projects lots of timeiswasted
in various form and muster filling and there was need of
properly keeping of this record.
In this project I create a website for all the form and muster
and various tables in which we are given individual login to
the engineer and by using this login the engineeratsitecan fill
the form and sheet. And we also link backup of our website
with mobile phone so all the information about forms and
sheet or muster are made available at any place and time. In
this project we provide free access to all engineers and
companies so there was a cost saving and effective tool
available for engineerandvariouscompaniesanddepartment.
So in this way lots of time in form and muster filling are saved
and there is no need of carefully carrying and storing the
entire paperwork.
Keywords— Website, Forms and Muster.
1. INTRODUCTION
Now a day construction projects takes up very large section
and there are millions of job opportunities are available in
the construction and the infrastructure development is one
of the large source of country development but as the
construction industries grows the is need of effective and
speedy construction work. And there is alsoneedof effective
construction management. So for gaining that speed of
construction work we need to do some changes in
conventional methods of construction management. In this
project we created a website for all the record and bills. By
using that website there is no need of keeping and carrying
any of the papers. We can provide individual logins to
everyone so no one can access your documents. And we also
provide a backup system by using mobile phones so your
data is keep secure ant any condition. By using that secure
logins the engineer can access his records and reports. In
this website there is Varity of forms and charts depends on
the engineer and site requirement the engineer canusesuch
forms.
1.1. PROBLEM STATEMENT
1. There are chances of loss of Documents.
2. Problem for finding documents.
3. We require to merge the document manually.
4. Sometimes unable to find right document at right
place.
5. Employ annoyance.
6. The document can only be retrieve in office and in
store room.
1.2 . OBJECTIVES
1. To find the forms in Easy way.
2. To fill the forms and muster easily.
3. To save the filled documents and form digitally.
4. To save the time for storing and keeping the
documents.
1.3 . SCOPE OF PROJECT WORK
1. Shorten lost and misfiled files
2. Provide easy search and retrieval of files
3. Better sort existing files

4. Elegant information and work process
5. Allow immediate access to files
6. Control the quantity and quality of records
7. Identify what files exist by records register
8. Apply required preservation time to stored items
9. Stores records throughout their life cycle
1.4. LIMITATION OF STUDY
1. Website development cost is much greater.
2. Technical person required to maintain website.
3. Training required for employees to handle website.
4. Security is the major issue.
1.5. EXPECTED OUTCOMES
1. Improve Securities
2. Reduce requirement of physical storage
3. Easy Finding of Documents.
4. Better Organization of Documents.
5. Retrieval of documents at any place andatanytime.
6. Automatic collaboration of documents.
7. Work productivity can be improved.
8. Cost Saving.
9. Time Saving.
2. METHODOLOGY
All the forms and Documents
Preparing of Website
Registration of Engineers and Giving them Individual
Login ID and Passwords
Login of Engineer by using Login ID
And Password
Storying and filling documents
Free Access of Data to the Engineers at ant time
And any Place
Methodology of this project is quit simple in this project we
are creating a website for storying filling documents . which
are used at construction site this web site is free for all in
which there is no limit on data storing . each and every
engineer are required to register himself for using that
website and then every engineer given a login Id and
password. By using this login Id and password the engineer
can access the documents. The document are saved in the
server which is accessible to any time and any placeandalso
there was provision of backup on mobile phones so no risk
of data loss at any case.
3. CONCLUSION
1. Saving and keeping the files are made easywiththis
project.
2. The engineer at site can easily fill and retrieve all
the documents.
3. Chances of file loss can be completely eliminated.
4. The required document can search more easily and
rapidly.
5. The files can be organizing properly.
6. If any document is required it can be easilyretrieve.
7. It controls the document storage quality.
8. Due to this website data combination can be easily
made.
9. If the password is Leck then your document can be
opened by other persons.
10. IT persons are required to handle the website.
11. Lots of time can be saved in document handlingand
work productivity can be improved.
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