Time Management Techniques
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The document outlines 21 effective time management techniques, emphasizing the importance of 'determined practice' rather than extensive hours of work, and rejecting multitasking as detrimental. It suggests breaking down large tasks, using one's 'distraction list', and structuring meeting times more efficiently, while also advocating for tracking progress and setting clear goals. It highlights a shift from rewarding time spent to rewarding results, underscoring the value of individual accountability and effective communication in managing tasks.
Time Management Techniques
- 1. 21 Time Management Techniques I Wish I’d Known When I’d Started Working
- 2. World Class Violinists don’t practice for 12 hours a day. They do ‘determined practice’. Do determined work. The rest of the time, don’t work.
- 3. Multi-tasking is like chasing a unicorn. A myth. Know that you if do multi-task you do it with the IQ of a 12 year old. Stop doing it.
- 4. Divide your salary by 2,000 hours. This is how much you are worth per hour. Delegate, buy a service, or use a PA for any tasks that cost less than this.
- 5. Some people ‘fell into’ their time management system 20 years ago. And have not changed it. Make one improvement to your time management system every now. And maybe one next week too.
- 6. Strange how when we have tickets to a concert our day is always much more productive. Maybe other days you could fool your brain to thinking you have tickets.
- 7. Don’t write big tasks on your to do list, like ‘Move house’. Write ‘Phone estate agent’. We fear big tasks so just write the first task.
- 8. ‘Good Enough’. Many of the tasks we do should be done this way.
- 9. The days of people being rewarded for staying late are going. People are started to be rewarded on results. Maybe they were always just inefficient!
- 10. The smartest people are the ones with the emptiest heads. Have a means to capture what’s in your head wherever you are.
- 11. Know the Power of Discretionary Time. When you are waiting for everyone to arrive at the meeting get some real work done.
- 12. Outlook defaults meetings to 30 minutes and they get booked for an hour. Maybe 45 minutes should be the norm.
- 13. Start everyday with your goal. Identify your life goal and work towards it daily.
- 14. When starting a big task set an hour to remind you to look up. Big tasks can have us with our head down ‘forever’. Track your progress. Look up.
- 15. Have a sheet of paper on your desk titled ‘Distraction List’. Write down anything that stops you focussing.
- 16. Put your to do list in your laptop and shut the lid. When you start the next day it will encourage you to not start with your inbox.
- 17. Reward yourself by looking at your emails. The psychology tells that checking emails has the same motivations as gambling. Do large chunks of work and then check email.
- 18. ‘I work better under pressure’. …is a myth. The real reason people do this is because they don’t trust themselves to stop a piece of work if they finish it early.
- 19. A KPI is a team target. A KRA is an individual target. What are your Key Results Areas?
- 20. Think of an email subject heading like a newspaper headline. When people sre scrolling through hundres of emails you want yours to get their attention.
- 21. Engage, don’t attend, Time Management Training that works! Click here - http://www.makingbusinessmatter.co.uk/trainin g-courses/time-management-training/