Top 40 project assistant interview questions and answers pdf ebook free download

40
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project assistant
interview questions
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+ Top 30 tips to prepare for your job
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2
project assistant:

1. Tell me about yourself?
It seems like an easy interview
question. It's open ended: ”I can
talk about whatever I want from
the birth canal forward. Right?”
Wrong. What the hiring manager
really wants is a quick, two- to
three-minute snapshot of who you
are and why you're the best
candidate for this position.
So as you answer this question,
talk about what you've done to
prepare yourself to be the very
best candidate for the position.
3
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Free ebook: 45 project assistant interview questions with answers pdf ebook

1. Tell me about yourself? (con…)
4
Use an example or two to back it up.
Then ask if they would like more details.
If they do, keep giving them example
after example of your background and
experience. Always point back to an
example when you have the opportunity.
"Tell me about yourself" does not mean
tell me everything. Just tell me what
makes you the best and fit the job
requirements.
Related materials:
+ Top 5 answer samples to the questions:
tell me about yourself?
+ 10 tips to answer question: tell me about
yourself?
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2. What is one skill a project manager needs to succeed?
Interviewers love asking this because it forces you to choose one among
many necessary skills for project managers to possess. This is no one
right answer. However, this answer should reflect your greatest strength
and how it would benefit the role of project manager.
"Project managers must have a diverse range of abilities, but I would
say most importantly they need to be flexible. This can mean being able
to quickly adjust to taking on a new direction to better execute a project
or to meet a new deadline. Or it could mean being adaptable to work
with an array of personality types. In this role, sometimes you will need
to react quickly and strategically so being able to adapt to new
circumstances is necessary.“
Related material: 42 secrets to improve your project
effectiveness: projectmanager68.blogspot.com/2018/08/42-secrets-to-
improve-your-project-effectiveness.html
5

3. Where do you see yourself in five years’ time?
Or what are your career goals?
What the interviewer really wants is
to see that you’ve thought about your
future, and gauge your ambition.
They also want to verify that this
isn’t just a stop gap position.
Although all of your answers should
be tailored to the organization and
position you’ve applied for, this is
especially the case with this question.
If you’re going for an entry level
position, for example,
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3. Where do you see yourself in five years’ time? (con…)
7
Explain how you’d like your career to
progress (e.g. ‘I’d like to progress to a
Senior Software Engineer’ or ‘I see
myself being a team leader…’).
If you’re going for a more senior
position, explain how you’d be looking
to move the company forward. Have a
look at their business strategy or
corporate objectives before the
interview, and explain how you can
help in achieving them.
Related materials:
+ 10 tips to answer question: what are your
career goals
+ Top 10 career goals examples
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4. What are some of the projects that you
handled in the previous job?
As an experienced professional, you
are bound to have a portfolio, and this
is the right time to share such a
portfolio with the interviewer. Make
sure that the portfolio you share is
authentic as your previous portfolio
will decide whether the interviewer
will be interested in you or not.
8

5. What is your greatest weakness?
"What are your weaknesses" is one of
the most popular questions interviewers
ask. It is also the most dreaded question
of all. Handle it by minimizing your
weakness and emphasizing your
strengths. Stay away from personal
qualities and concentrate on
professional traits: "I am always
working on improving my
communication skills to be a more
effective presenter. I recently joined
Toastmasters, which I find very
helpful."
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5. What is your greatest weakness? (continue…)
Tips to answer this question:
• Show that you are aware of your weakness and what you have done to
overcome it.
• Show that you are “self-aware” and that you have the ability to take
steps to improve yourself.
• Don’t you DARE answer with the cliche “I’m a perfectionist” answer
or any other such answer that the hiring manager can see right through.
• Don’t highlight a weakness that is a core competency of the job. (Know
the job description “inside and out”.)
• Don’t dodge this question.
10

6. Why should we hire you?
This is a differentiation question.
What you want to tell them is: they'd
be crazy not to they hire you.
Focus on them: You need to only
share how you meet almost all the
criteria they seek, and also have two
to three additional abilities that they
might not even know they
need…yet. They need to know you
are a candidate who can not only
meet their needs now, but will also
be valuable for where they want to
go in the future.
11
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6. Why should we hire you? (con…)
Are they likely to need another skill set as they grow as a company?
Or maybe you have skills that you noticed are in another job description
they are looking to fill?
You can help out with those deliverables until they find someone (or be a
backup to the person they hire).
Have you been down a path already that they are currently starting?
Having “lessons learned” to offer them is a very strong plus for a job
candidate.
12

7. What is your greatest accomplishment?
This is somewhat similar to the
“what is your greatest strength?”
question and can be handled along
the same lines. You want to pick an
accomplishment that shows you
have the qualities that the company
puts value in and that are desirable
for the position you’re
interviewing for.
The fact is you may have several
accomplishments you could pick
from. Pick one that will have the
most impact.
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7. What is your greatest accomplishment? (con…)
- Talk about an accomplishment that exhibits how you will be a perfect
fit for the company and for the position you’re interviewing for.
- Try and show some genuine passion when you’re talking about your
accomplishment.
- Don’t fall into the trap of thinking your accomplishment is “too small”.
The fact is, relating a small accomplishment that is inline with “what the
company values” can be more powerful than an unrelated
accomplishment.
14

8. What can we expect from you in your first 90 days?
Ideally the answer to this should
come from the employer: they should
have plans and expectations for you.
But if you're asked, use this
general framework:
• You'll work hard to determine
how your job creates value -- you
won't just stay busy, you'll stay
busy doing the right things.
• You'll learn how to serve all your
constituents -- your boss, your
employees, your peers, your
customers and suppliers and
vendors...
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8. What can we expect from you in your
first 90 days? (con…)
• You'll focus on doing what you do
best -- you'll be hired because you
bring certain skills, and you'll
apply those skills to make things
happen.
• You'll make a difference -- with
customers, with other employees,
to bring enthusiasm and focus and
a sense of commitment and
teamwork...
• Then just layer in specifics that are
applicable to you and the job.
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9. What are your salary expectations?
When completing your preparations
for the interview, always have this
question in the back of your mind.
Have a look at the average salary for
someone in this industry, area, and
who possesses similar skills to
yourself, and you should get a basic
idea.
But remember: this is only the first
interview. You haven’t been offered
the job. There’s no need at this stage
to be try and begin negotiations.
Giving a broad salary range will
usually be enough to move on, but
be prepared to back it up if you need
to.
17
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9. What are your salary expectations? (con…)
Just don’t be tempted to sell yourself
short. If you’re not sure where to start,
take a look at our average salary checker.
Right answer: A broad (but realistic)
answer e.g. ‘I‘m looking for a starting
salary somewhere between £25,000 and
£30,000’
Wrong answer: ‘I’m not sure. How much
are you on?’
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+ 8 tips to answer question: What are your
salary expectations?
+ Top 10 answer samples to the question:
What are your salary expectations?
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10. Do you have any questions?
Around 75 percent of job seekers will say
“Nope, I think that’s everything” to this
question. Terrible response.
This question gives you a fantastic
opportunity to stand out from the crowd
and show your knowledge and passion for
the company or organization you are
interviewing for. Always have a few
questions prepared and have one based
around something you found during your
company research phase.
• Focus your questions on the company
and what you can do for them.
• Ask about something you’ve
discovered in your company research.
This will show your passion and
knowledge of the company. 19
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10. Do you have any questions? (con…)
• Ask if there is any reason the hiring manager wouldn’t hire you. (This can be a
little daunting to ask BUT can really pay off. It allows you to address something
they may be thinking in their head but haven’t brought up.)
• Never say “No, I think I’m good.” Always have questions ready!
• Don’t focus your questions on yourself and what you can get from them. (i.e.
• Don’t ask questions that you could easily find the answer to.
20
• Don’t ask about time off and benefits too early in the process.
• Don’t ask how soon you can start applying for other positions in the company.
Related material:
Best 12 questions to ask employers: InterviewQuestions66.blogspot.com

11. Are you a team player?
Almost everyone says yes to this question.
But it is not just a yes/no question. You
need to provide behavioral examples to
back up your answer.
A sample answer: "Yes, I'm very much a
team player. In fact, I've had opportunities
in my work, school and athletics to
develop my skills as a team player. For
example, on a recent project…"
Emphasize teamwork behavioral
examples and focus on your openness to
diversity of backgrounds. Talk about the
strength of the team above the individual.
And note that this question may be used
as a lead in to questions around how you
handle conflict within a team, so be
prepared. 21
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12. Describe your management style?
Try to avoid labels. Some of the
more common labels, like
progressive,
salesman or consensus, can
have several meanings or
descriptions
depending on which
management expert you listen
to. The situational
style is safe, because it says you
will manage according to the
Situation, instead of one size
fits all.
22
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13. What is your greatest strength?
This is your time to shine. Just remember
the interviewer is looking for work related
strengths. Mention a number of them such
as being a good motivator, problem solver,
performing well under pressure, being
loyal, having a positive attitude, eager to
learn, taking initiative and attention to
detail. Whichever you go for, be prepared
to give examples that illustrate this
particular skill.
Related materials:
+ 8 tips to answer question: What is your
greatest strength?
+ Top 10 answer samples to the question:
What is your greatest strength?
JobStrengths247.blogspot.com
23
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14. Why did you leave your last job?
Here you will need to be careful as
there are many possible answers you
could use, just remember to NEVER
talk negatively about any prior or
current employer to a potential
employer. No one wants to think that
in a few years’ time you could be
saying the same about them. A
possible reason could be to say you
were looking for better opportunities,
for you to grow professionally, or you
were looking for the chance to work
abroad.
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15. What experience do you have in this field?
Hopefully if you're applying for this
position you have bags of related
experience, and if that's the case you
should mention it all. But if you're
switching careers or trying
something a little different, your
experience may initially not look
like it's matching up. That's when
you need a little honest creativity to
match the experiences required with
the ones you have. People skills are
people skills after all, you just need
to show how customer service skills
can apply to internal management
positions, and so on.
25
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16. Tell me a suggestion you have made
that was implemented in this field?
It's important here to focus on the
word "implemented." There's
nothing wrong with having a
thousand great ideas, but if the only
place they live is on your notepad
what's the point? Better still, you
need a good ending. If your
previous company took your advice
and ended up going bankrupt, that's
not such a great example either. Be
prepared with a story about an idea
of yours that was taken from idea to
implementation, and considered
successful.
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17. Have you ever had a conflict with a
boss or professor? How was it resolved?
Note that if you say no, most interviewers
will keep drilling deeper to find a conflict.
The key is how you behaviourally reacted
to conflict and what you did to resolve it.
For example: “Yes, I have had conflicts in
the past. Never major ones, but there have
been disagreements that needed to be
resolved. I've found that when conflict
occurs, it helps to fully understand the
other person’s perspective, so I take time
to listen to their point of view, and then I
seek to work out a collaborative solution.
For example . . .”
Focus your answer on the behavioural
process for resolving the conflict and
working collaboratively.
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18. Tell me what you know about this company?
Do your homework before you go to any interview.
Whether it's being the VP of marketing or the mailroom
clerk, you should know about the company or business
you're going to work for.
28
Has this company been in the
news lately? Who are the
people in the company you
should know about? Do the
background work, it will make
you stand out as someone who
comes prepared, and is
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19. What do you know about us?
Follow these three easy research tips before your next job interview:
1. Visit the company website; look in the “about us” section and
“careers” sections
2. Visit the company’s LinkedIn page (note, you must have a LinkedIn
account — its free to sign up) to view information about the company
3. Google a keyword search phrase like “press releases” followed by the
company name; you’ll find the most recent news stories shared by the
company
29

19. What do you know about us? (con…)
Remember, just because you have done
your “homework”, it does not mean you
need to share ALL of it during the
interview! Reciting every fact you’ve
learned is almost as much of a turn off
as not knowing anything at all! At a
minimum, you should include the
following in your answer:
1. What type of product or service the
company sells
2. How long the company has been in
business
3. What the company culture is like OR
what the company mission statement is,
and how the culture and/or mission
relate to your values or personality
30
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20. If your previous co-workers were here,
what would they say about you?
Ok, this is not the time for full
disclosure. If some people from
your past are going to say you're
a boring A-hole, you don't need
to bring that up. Stay positive,
always, and maybe have a few
specific quotes in mind. "They'd
say I was a hard worker" or
even better "John Doe has
always said I was the most
reliable, creative problem-solver
he'd ever met."
31
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21. What major challenges and problems
did you face? How did you handle them?
With this question, the interviewer is trying to understand how you
handle issues and problems.
- Can you figure out solutions and workarounds when there is a
problem?
- How adept are you at problem-solving?
- Do you enjoy a challenge, or do you get nervous when there's a glitch?
32

22. Have you ever had a problem with your peer?
Can you give us an example?
33
Yes, it happened once. I was quite
friendly with a colleague of mine
from the other department. While
talking to him during the lunch
hour, I casually told him about the
new marketing strategy that the
marketing team was thinking
about. He mentioned it to his boss
and that caused a lot of confusion
between the two departments. This
taught me a lesson that you must
not discuss any departmental
strategies with anyone from other
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23. How will you achieve your goals?
Basing on this question the interviewer wants to know how you plan on
achieving your goals for the future and what you are going to
accomplish. In order to respond to it you could see examples of good
responses included:
• I have intention to acquire additional skills by taking part in relevant
class to the job and keeping my involvement with various professional
associations.
34
• I see myself that FFA Corporation is going to offer in-house training
for employees and I would prefer to attend related classes to enhance
my skills.
• Taking participation in conferences, seminars, meetings and upholding
my education will be effective ways to continue my professional
development.

24. Who was your best boss?
Answer tips/answer samples: The
interviewer wants to know that
whether you blame or judge badly
about your previous boss by asking
the question “Who was your best
boss and who was the worst?”
Best Answer: Each boss that I
worked for taught me a good lesson.
What to do from the advice of good
ones and what not to do from the
challenging ones.
From the beginning of my job, a
mentor assisted me a lot, and now we
still keep in touch. Truly speaking, I
have learned something from each
boss that I have worked for. 35
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25. Are you willing to relocate?
Relocation is usually inevitable
and almost always a condition of
employment. This is completely
up to you.
Be honest, but you should probe
the interviewer for more details.
Maybe the office location you
will be working at is planned to
be moved in the next two years
and that is the reason for this
question.
Find out the details and make an
informed decision.
36
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26. Explain what has disappointed you most
about a previous job?
Answer tips: No matter the response, don’t get too negative. Possible
answers: not enough of a challenge, not given enough responsibilities for
your qualifications, unable to continue developing skills in environment,
etc. Don’t get trivial or negative. Safe areas are few but can include: Not
enough of a challenge. You were laid off in a reduction Company did not
win a contract, which would have given you more responsibility.
37
Answer samples: Lack of challenge. How many hours I have to commit.
I focused on pay and benefits when I took my job. I didn’t fully realize
how much time is our greatest and only asset. I would definitely consider
this if ever looking for another one.

27. How long would you expect to work
for us if hired?
Some tips for this question:
- It is not right to be specific; else
you are giving them the impression
that you are not going to stay if
hired.
- Specifics here are not good.
Something like this should work: I’d
like it to be a long time. Or As long
as we both feel I’m doing a good
job.
Sample answers
- I’d like it to be here a long time; as
much as you permit me and believe
that I am doing a good job to remain
in your company.
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28. What is the most difficult situation you
have faced?
Here you should be ready with your
real life story. The question looks
for information on two fronts: How
do you define difficulty and how did
you handle the situation? You
should be able to clearly lay down
the road map for solving the
problem, your ability to perform
task management and maintain good
interaction with your team members
and other peers. It is advisable to
close by highlighting the lesson
learnt out of the incident.
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29. Explain how you would be an asset
to this organization?
You should be anxious for this question. It gives you a chance to
highlight your best points as they relate to the position being discussed.
Give a little advance thought to this relationship.
Every organization wants to grow better and me also wants to make my
carrier a great success and that if i could join here then i could get
chances to explore my ideas for the growth of your reputed organization
with my professional knowledge and experience i am having till now…
The best way to approach this question is to restate your strengths and
emphasize the different ways they can be applied to the job being
discussed.
40

30. Have you worked with someone you didn't like?
If so, how did you handle it?
Tips to answer:
This is a trap question!
Speaking negatively about other
people will show you as an
unreliable character.
Stay professional and be diplomatic.
Sample answer:
Not really. I believe that when
disagreements occur, the matters can
be taken up with the concerned
person and be immediately solved.
41
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31. Do you prefer to work Independently
or on a team?
Answer tips/answer samples:
You should pay special attention to
this question if your potential
employer is one that requires much
teamwork such as those working in
sales & marketing areas.
Best answer:
I can work well both individually
and in a team. I believe your
company is recruiting just exact
candidates as I have read from the
job descriptions, there are some
duties that require teamwork while
others require individual skills to
complete. Therefore, I totally
believe that I can do the job well.
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32. What kind of person would you refuse
to work with?
There is nothing like NOT able to work with. Organizations are made of
teams; therefore one team member may be a notch slower than other
members of the team. It is the responsibility of “other” team mates to
help the slow team mate to match-up.
Do not be trivial. It would take disloyalty to the organization, violence or
lawbreaking to get you to object. Minor objections will label you as a
whiner.
Well I am a person who can work with all kinds of people. However I
feel bit uncomfortable to work with persons of selfish and ingratitude in
nature.
43

33. Tell me about a suggestion you have made?
Have a good one ready. Be sure
and use a suggestion that was
accepted and was then
considered successful. One
related to the type of work
applied for is a real plus.
This is a behavioral question that
is exploring your initiative. You
need to think about a situation
when you came up with an
improvement or change to an
existing system or work process.
44
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34. Describe a typical work week?
When an interviewer asks you about your previous job, he may raise
such a question as “please describe a typical work week of yours”.
Hearing the answer and the interviewer may have an overview about you
and your performance at work. So, it is very useful to look at this
question beforehand if you have stated some related experience in your
CV as to the current job.
45
First thing to remember is you have to prepare the answer before so that
there is no non-related activities included in your answer. You may talk
about what happened with your behavior or skills at work, such as the
times when you were late due to some reasons or how well you
communicated with other employees in the former company, how much
you focused on the work, and so on. But don’t mention anything
technically such as how you process an order, supervise a work…. If
such is not related to your current application job.

35. Do you prefer to work Independently
or on a team?
Answer tips/answer samples:
You should pay special attention to
this question if your potential
employer is one that requires much
teamwork such as those working in
sales & marketing areas.
Best answer:
I can work well both individually and
in a team. I believe your company is
recruiting just exact candidates as I
have read from the job descriptions,
there are some duties that require
teamwork while others require
individual skills to complete.
Therefore, I totally believe that I can
do the job well. 46
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36. Describe a time when your workload was heavy?
I remembered when I was still working for ABC company, the time when
it was planning to take over another company. there was much work to
do, dealing with internal workforce, workforce of the acquired company,
cultural differences, maintaining the relationship with clients. That was
quite a stressful situation, however, we managed to get over it very
successfully.
47

37. How long can you commit to work with us?
I like new challenges and a chance
to grow. As long I keeping getting
these, I don’t think I’ll need to
switch over. I’d like to believe that
this relationship lasts for many
years. However, I haven’t set a
time limit as such.
48
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38. What do you do to improve your knowledge?
Your field is very revolutionary. It is
extremely important to keep yourself
abreast with the new technological
developments and this needs you to
take some time out of your work
schedule so that you can keep
sharpening your saw.
.
To answer this question, you can tell
the recruiter about the forums which
you keep visiting, blogs which you
keep reading. It will be an advantage
if you are a member of some local
user group.
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39. What challenges are you looking
for in this position?
A typical interview question to determine
what you are looking for your in next job,
and whether you would be a good fit for the
position being hired for, is "What challenges
are you looking for in a position?"
The best way to answer questions about the
challenges you are seeking is to discuss how
you would like to be able to effectively
utilize your skills and experience if you were
hired for the job.
You can also mention that you are motivated
by challenges, have the ability to effectively
meet challenges, and have the flexibility and
skills necessary to handle a challenging job.
You can continue by describing specific
examples of challenges you have met and
goals you have achieved in the past. 50
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40. Why do you want to work with us?
51
More likely than not, the
interviewer wishes to see how much
you know about the company
culture, and whether you can
identify with the organization’s
values and vision. Every
organization has its strong points,
and these are the ones that you
should highlight in your answer. For
example, if the company
emphasizes on integrity with
customers, then you mention that
you would like to be in such a team
because you yourself believe in
integrity.
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project positions: project manager, project associate, project rep, project assistant, project coordinator, project
director, project engineer, project executive, project specialist, project clerk, project freshers, project internship,
project and marketing manager, key account manager, retail manager…
53

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