Udocx unified document exchange - features
- 1. UDOCX - Unified DOCument eXchangeUDOCX features
- 2. Your MFP Services from the cloudUDOCX is a cloud-based Document Processing Service that enables Microsoft Office users to securely scan, store, mail, fax and print documents from any multifunctional copier/scanner/printer anywhere in the world. Anytime. Anywhere.
- 3. UDOCX - featuresUnlike other solutions all services are available to all MFP’s with a browser, without the need for additional software or hardware. You activate the UDOCX service via a link on the MFP. FeaturesPrint Anywhere™EmailSharePointScan/Store toSharePointDraftMail toEmail (secure)Fax toFax address
- 4. UDOCX Services SummaryBrowser based, no additional software or knowledge neededReduces administrators tasks and MFP-related complexityAlways up to date (SaaS), broadest cloud services for scan, store, mail, fax and print and full OCR, replacing complicated, costly alternativesSecure, user authentication against Microsoft Office systems No untraceable, unauthorized or anonymous sendingEasy, intuitive use of individual Outlook contact data to avoid mistakes when emailing or faxingPer-month pricing modelAdministrator PortalFull OCR and Fax capable solutions
- 6. Do you want to test UDOCX? www.udocx.com/signup…with UDOCX
- 7. Thank You!http://www.udocx.comhttp://blog.udocx.comFabien van ‘t Woudt (fabienvw@fenestrae.com)
Editor's Notes
- #2: This presentation describes UDOCX Cloud based Services as available per Q1, 2011 for Multifunctional Peripherals. (MFP’s)We will address the business reasons for companies to use UDOCX Services. Specific User functionality on the MFP is shown. Company Administrators will see how UDOCX reduces complexity and maintenance in relation to the installed MFP base.A demo of UDOCX Services is part of this presentation to show the ease of use and to show User scenario’s on the MFP well known to Customers.Scenario’s include logging of scanned documents on the MFP, sending scanned documents to recipients (email, Fax) or to store these documents in databases.Specific emphasis is put on the MFP as security loophole and on Authentication of Users of the MFP avoiding unauthorized use and sending of Documents from the MFP.Most importantly this presentation shows how ease it is to roll out the UDOCX solution to your existing MFP base and the associated limited monthly costs.UDOCX represents a huge ROI in terms of saving costs (software, hardware and maintenance, fax lines and energy/maintenance) and hugely improved productivity (Ease of use, avoid errors and easy retrieval of documents)
- #3: Unless others, UDOCX uses the browser on the MFP to deliver these services , avoiding installation and maintenance of additional software or hardware on the MFP or on local serversExtensive UDOCX services can therefore be allocated to specific MFP’s and to on premise or Cloud based office environments* (like Microsoft Office365) in a pay as you go modelUsers face a single intuitive (browser) display and can securely scan, email, store, print and fax. Anonymous transfer of documents is avoided by automated authentication of MFP usersAccess to Personal Contacts and predefined filing locations guarantees fault free and easy sending of digitized documents.Documents are stored (automatically) in predefined SharePoint folders. Transactions are logged centrally.Incoming faxes are OCR-ed and delivered in SharePoint *Currently in a BPOS or MS Exchange environment*. No need for additional software, hardware or user training.
- #4: Print Anywhere™Access your email and documents from the MFP and print, anywhere - anytime. Examples of Print Anywhere™:Print the document you forgot to bring along Print the urgent fax from your inbox that you were expectingPrint presentations at the location you are presenting (different office, different department)Print your E-Tickets at any location (hotel lobby, airport, supermarket)No additional server software, hardware or any other components are required.No upgrades of the MFP or service contracts need to be purchased. UDOCX will always run its latest version.Advantages:Secure and confidential printingAlternative to follow me printingLocation-independency; MFP connected, print is possibleEffective use of MFP and related print costTime independency printingComply with GreenScan/Store toScan your documents on any multifunctional and securely store them directly to:Generic SharePoint destinations SharePoint Online destinationsUser-specific-defined SharePoint destinationsPersonal MS Outlook Draft folder AdvantagesEase-of-use, predefined destinations on displayAll MFP’s user display configurations based on existing user propertiesKnown user delivers secure and confidential scanningNo user input mistakesCompliance, User can only do what they are allowed to doOptimized use of SharePoint or Office365Mail toScan and mail directly as if working from your desktop, browse contacts Email documents from any multifunctional as if sending emails from your desktop. Eliminate anonymous sending of documents from the MFPDocuments are sent as if from your personal mailboxReal-time access to your Outlook contactsNo retyping of email address neededMail is stored in personal ‘Sent Items’ folderNon delivery notification in personal inboxAdvantagesTraceable document transfer from the MFP Transparency on MFP user and usagesEasy and fast access to mail addresses, no mistakesEnd user efficiency and productivitySave on courier costsFax toFax simply and securely from you MFP to specified numbersExamplesSecurely send documents as faxes from any MFP in your organizationEasily retrieve your sent fax as proof of transactionLocation-independency: Fax Anywhere™Secure and compliant faxing as all transactions are logged and fax messages are archivedImmediate electronic notifications on deliveryImmediate store of incoming faxes in mailbox or SharePointRemove classical fax machines and fax linesEco-friendly: Save paper, toner and energy.Centrally track & trace all fax communicationsFax Out: Send fax messages and receive a notification in your mailboxEasily browse through your personal outlook address book for fax numbersSelect custom cover sheets and add messages to your fax messageFax your documents to one or more recipientsFax In:Receive faxes in defined mailboxesReceive faxes in defined SharePoint foldersFax numbers provided UDOCX supports compliancy and eliminates the possibility of anonymous transfer of documents from the MFP as all transactions are traceable. You receive delivery notifications and a copy of all fax messages into your mailbox. All received fax messages are securely archived online.
- #5: UDOCX Services specifics and differentiators:1.Browser Based, no additional software or knowledge neededUnless others, UDOCX uses the browser on the MFP to deliver these services (email, scan, fax print) , avoiding installation and maintenance of additional software or hardware on the MFP or on local servers2.Broad, up to date functionality and feature set to individual MFPs or to all MFPs ExtensiveUDOCX services (more complex services) can therefore be allocated to specific MFP’s and to on premise or Cloud based office environments (like Microsoft Office365) in a pay as you go model3.Secure and ease of useUsers face a single intuitive (browser) display and can securely scan, email, store, print and fax. Anonymous transfer of documents is avoided by automated authentication of MFP users against their office systems4.Easy, fault free filing and easy retrievalAccess to Personal Contacts and predefined filing locations guarantees fault free and easy sending of digitized documents are stored (automatically) in predefined SharePoint folders. Incoming faxes are OCR’ed and delivered in SharePoint easy to retrieve (find back) documents