Umashankar-CV-16-05-15
- 1. RESUME Uma Shankar, Bangalore, Karnataka, India. Email : umashankarindia@gmail.com GSM : +91- 7849090179 To work for an Organization that can give me experience and opportunities for advancement and personal development. SKILLS: • Time Office Management • Executive Secretary to Management Level • Warranty Administration Coordinating with (DOSAN / VOLVO/ WINGET-UK) • Administration Management • Transport Management • Import / Export Coordinator interact with the International Business. • Supervising House Keeping Organization : M/S. VELATH ENGINEERING INTERNATIONAL FZC (Velath is a leading provider of technically advanced capital equipment and engineering services to the Oil & Gas, Chemical, Petrochemical, Energy, Desalination, Food & Beverages and Process Industries). Role : Executive Secretary to Managing Director Period : Worked from March 2013 to 03-05-2015. Job Responsibilities: • Meeting Organizer, circulating agenda, minuting meetings and action items for the same & follow up. • Calendar Management & Fixing Appointment with Customers / Vendors. • Taking Dictation in Shorthand / Letter Correspondences / Handling confidential letters. Taking care of Office Stationery & Office Equipments. • Administration Management (Taking care of Itinerary, Booking of Hotels & Air Tickets & processing Visa through Agency). • Independent Correspondence / Handling Confidential Matters • Filing of MD’s Correspondence • Compiling Weekly / Monthly reports, Monthly Sales planned v/s Sales Achieved, Handling calls & Mails of customers. OBJECTIVEOBJECTIVE PROFESSIONAL EXPERIENCEPROFESSIONAL EXPERIENCE
- 2. • Co-ordinating with HR Department for calling interview for candidates / Preparing Offer & Appointment Letter & Taking care of Time Office Management
- 3. Organization: M/S. MOHSIN HAIDER DARWISH LLC., SULTANATE OF OMAN (Today MHD LLC is one of the major business houses contributing to the growth of the Sultanate's economy. MHD LLC, with varied interests in trading, contracting, projects and manufacturing, has been successful in enriching people's lives by sourcing the most reputed international brands from across the world and making them available to the discerning customers in the Sultanate of Oman). Role : Executive Secretary to Director – Technical (Engineering Department) Period :February 2008 to September 2012 Job Responsibilities: • Time Office Management • Payroll Coordinator with HR Department. • Coordinating with Engineering Department for arranging Spare Parts requirement & Preparing Local Purchase Order / Internal Purchase Order. • Taking care of House keepings / Transportation / Office Stationeries • Meeting Organizer, circulating agenda, minuting meetings and action items for the same & follow up. • Warranty Administration - Coordinating with M/S.WINGET, UK,(International Manufacturer & Exporter of Concrete Mixer / Dumper) M/S. DOOSAN for Fort Lift Machine & M/S. VOLVO for Road Machinery.) • Handling Petty Cash for the Division. • Taking care of Office Stationery & Office Equipments. • Shorthand Dictation / Letter Correspondences / handling confidential letters. Organization:M/S. RMZ CORP, Bangalore, India (RMZ Corp is one of the largest real estate developers in India with over 15 million square feet of prime real estate developments built since its inception in 2002. RMZ’s expertise in development of Commercial Office spaces has propelled us to expand our horizon and embark on developing state of the art Residential, Retail and Hospitality spaces). Role: Officer Projects - Reporting to Sr. Vice President – Projects. Period: April 2007 to February 2008 Job Responsibilities: • Meeting Organizer, circulating agenda, minuting meetings and action items for the same & follow up. • Responsible for maintaining & updating all the business contacts folders. And maintaining confidentiality of the same. • Travel & Hotel Bookings - Domestic & International, visa processing’s, arranging for Forex and local ground transportations. • Outstation claims, other claims, reimbursements & settlement of corporate credit card payments etc.. • Responsible for managing all business communications, documentation, data management & screening calls, e-mails and prioritize the same. • Schedule International Investors meetings post co-ordinating with their offices, accordingly arrange travel and accommodations. • Coordinate for participation in International Events & Seminars • Admin management for our department. • Handling all other important and confidential papers of the organization & clients with utmost care and maintaining the confidentiality • Coordinating between different departments and HOD’S to collate various reports. WIP & task follow ups. • Periodical MIS reports and make presentations as per requirements • Netsurfing to collate and download necessary information’s. • Guest/ Clients Relations & Handling International client & Investors visits. Working on all necessary presentation for the same & see that, client visit goes on smoothly.
- 4. • Awards and Recognition: Received • Appreciation from Sr. Vice President - Projects for the presentation of Proposed Project RMZ Galleria, Bangalore India.
- 5. Organization: M/S. DIGITAL ELECTRONICS LTD., Mumbai, India (DEL is a part of the UNIDEL GROUP founded in 1973, DEL has been involved in the Design, manufacturing and sale of various industrial electronics products and systems, DEL serves as a key platform for the group’s various ventures in the engineering and technology sector). Role: Secretary to Vice President - Sales Period: January 1995 to March 2007 • Provide executive level administrative support to Senior Vice President. • Handled multiple complex calendars at a single time. Meeting organiser, circulating agenda, minuting meetings and action items & tracking Action Items until closure. • Responsible for maintaining & updating all the business contacts folders. • Travel & Hotel Bookings - Domestic & International, visa processing’s, arranging for Forex and local ground transportations. • Maintaining resource plans (to be hired), existing resource org charts & coordinate for the interviews, video conferencing, onboard, off board & transfers. • Prepare powerpoint presentation depending upon the contents & inputs • Coordinate for participation in Events & Seminars • Coordinate for client & guest visits. Support them with logistical assistance. • Provide team support for the 50 team members by supporting them with timely approvals for all their requests adhering to our company policies and provide other admin support. • Coordinating with team members for collating periodical reports & decks for the monthly & fortnightly reviews with our CEO • Tracking Weekly, Fortnightly, Monthly – Widely Important Goals (WIGs) & Work Stream Tracker of all the team members in our org. • Organize – Team Engagements, Workshop, Team Trainings & Team Offsite every quarter. • Time Office Management • Co-ordinating with HR for Payroll preparation, Circular, Offer Letters / Appointment Letter / Confirmation Letter / Increment Letters. • Coordinating with Government Sectors for obtaining Shops Act Renewal License for Company, Filing Quarterly / Half yearly / yearly Returns with Labour Commissioner / Employment Exchange. • Awards and Recognition: Received Appreciation Letter from Managing Director for Achieving yearly Sales Target . • PGDPM & IR in ( Human Resource Management ) M.E.S. college Bangalore ,India • BA (Economics) from Central College, Bangalore University, Bangalore, India • Sr. Shorthand in English (120 WPM) • Sr. Typewriting in English (60 WPM) • Diploma in Computer (Excellent in preparing Powerpoint Presentation / Photoshop/ M.S. Excel/ M.S word) SPEAK: English, Hindi, Tamil, Telugu, Kannada and (Arabic / Malayalam Little Speaking). READ: English, Hindi and Kannada WRITE: English, Hindi, and Kannada Date of Birth : 07.12.1970 Gender : Male EDUCATIONAL QUALIFICATIONEDUCATIONAL QUALIFICATION LANGUAGES KNOWNLANGUAGES KNOWN PERSONAL DETAILSPERSONAL DETAILS
- 6. Marital Status : Married Nationality : Indian Passport Details: Indian Passport Valid Till 03/04/2019 Visa Status : Employment Visa will be cancelled shortly.
- 7. Marital Status : Married Nationality : Indian Passport Details: Indian Passport Valid Till 03/04/2019 Visa Status : Employment Visa will be cancelled shortly.