User training sample
- 2. Stock Management Open ERP’s stock management is very simple, flexible and complete. It is based on the concept of double entry. The system can be described by Lavoisier’s maxim “nothing lost, everything changed” or, better, “everything moved”. In OpenERP you don’t talk about disappearance, consumption or loss of products: instead you speak only of stock moves from one place to another. The Stock Management tools provide all operations needed to manage stock: define warehouses and structure them around locations, manage inventory rotation and stock levels, execute packing orders generated by the system, calculate theoretical stock levels and automate stock valuation, create rules for automatic stock replenishment, ... 2
- 3. Stock Management Understanding double-entry stock management : If we order 30 bicycles from a supplier : Location Products Partner Locations > Suppliers > Suppliers Physical Locations > NotSoTiny > Stock - 30 bicycles + 30 bicycles If we delivery 2 bicycles to an european customer Location Products Physical Locations > NotSoTiny > Stock Partner Locations > Customers > European Customers - 2 bicycles + 2 bicycles In each stock location, we will have : Location Products Partner Locations > Suppliers > Suppliers - 30 bicycles Physical Locations > NotSoTiny > Stock + 28 bicycles Partner Locations > Customers > European Customers + 2 bicycles 3
- 4. Stock Management Understanding double-entry stock management : Inventory operation to adjust stock : Location Products Physical Locations > NotSoTiny > Stock Virtual Locations > Inventory Loss - 2 bicycles + 2 bicycles In each stock location, we will have : Location Products Partner Locations > Suppliers > Suppliers - 30 bicycles Physical Locations > NotSoTiny > Stock + 26 bicycles Partner Locations > Customers > European Customers + 2 bicycles Virtual Locations > Inventory Loss + 2 bicycles 4
- 5. Exercises Exercise 1 - Create Stock locations Create the following stock locations : Output Finished products NotSoTiny Stock Components 5
- 6. Exercises Exercise 1 - Create Stock locations Create the following stock locations : Output Finished products NotSoTiny Stock Components Sales Management > Configuration > Shop, verify that the “NotSoTiny” shop is correctly set up Stock Management > Configuration > Delivery > Location, verify the default stock locations are defined Create 2 new locations with location type = “internal” and using “NotSoTiny / Stock” location as parent location Stock Management > Periodical Inventory > Stock Locations Structure 6
- 7. Exercises Exercise 2 - Create bookshelves components Create the list of components : Description Supp. Meth. UoM Cost Supp. Lead Time Rear panel ARM100 PANA100 Buy PCE 10 5 Rear panel ARM200 PANA200 Buy PCE 13 5 Side panel PANLAT Buy PCE 5 5 Shelf 100 ETA100 Buy PCE 3 8 Shelf 200 ETA200 Buy PCE 4 8 Assembly section PROFIL Produce PCE 2 / Wood Lintel 4m LIN40 Buy Meter 8 10 Metal cleats Code TAQ000 Buy PCE 1 20 All products are stocked All products belong to the Misc category The supplier for all products is Wood y Wood Pecker The metal cleats are stocked per unit but are bought in boxes of 20 7
- 8. Exercises Products > Products, create the 8 new products used as bookshelves components All 8 products with the same given category and supplier All 8 products are Stockable products, with procurement method set as Make to Stock All products have supply method set to Buy, except the PROFIL one which is Produce All products have a cost price, as given in the table, but the sales price doesn’t matter, as they cannot be Sold, only Purchased (check appropriate checkboxes) The supplier delay is set when associating a supplier to the product and defining his Delivery delay For the metal cleats, define a new purchase UoM for the cleats : Define a “20-PACK” unit within the Unit category, and with a rate of “0.05” with rounding precision to 1 8
- 9. Exercises Products > Products, create the new “PANA100” product Example : Product Name = « PANA100 » Can be Purchased checked Product Type = « Stockable Product » Supply method = « Buy » Procurement method = “Make to Stock” Category = « Other Products / Misc » UoM = « PCE » Delivery delay = « 5 » 9
- 10. Exercises Exercise 3 – Set the correct stock level To replenish the different products listed in the table above, create a new inventory. Then go to the product datasheets to verify the level of real stock for these products. Code Stock PROFIL 70 PANA100 15 ETA100 22 TAQ000 120 10
- 11. Exercises Exercise 3 – Set the correct stock level To replenish the different products listed in the table above, create a new inventory. Then go to the product datasheets to verify the level of real stock for these products. Code PROFIL 22 TAQ000 15 ETA100 70 PANA100 Stock 120 Stock Management > Periodical Inventory > New Periodical Inventory Fill in the correct inventory lines (use the Stock location), and confirm the inventory Open the product list to see the new stock levels. 11
- 12. Exercises Exercise 4 – Set minimum stock rules Based on this table, create stock policies for all components of ARM100 and ARM200 products. Then test the defined policies : Run the scheduler On the purchase order, precise the stock destination Validate the purchase orders Code Min Qty Max Qty PANA100 10 20 Receive the products from your supplier PANA200 5 10 PANLAT 20 40 ETA100 30 60 ETA200 30 60 PROFIL 40 80 LIN40 10 20 TAQ000 200 500 12
- 13. Exercises Stock Management > Automatic Procurements > Minimum stock rules Create new minimum stock rules according to the table, using the Components location Run the procurement schedulers via Manufacturing > Compute All Schedulers Open the list of products, and notice that stock levels have not changed yet Go to Purchase Management > Purchase orders, Confirm all orders and mark them as “Approved by the supplier” Go back to Products > Products and notice that the Virtual stock level has now changed to reflect the confirmed orders Go to Financial Management > Invoices > Supplier Invoices, and you will see a draft invoice for each “approved” Purchase Order, as the “Invoicing Control” of the purchase order is set to “From Order” by default Now proceed to Stock Management > Incoming Products, confirm the reception of the product and make the picking Go to the products to verify that the corresponding stock moves have been generated, and that the real stock now matches the virtual stock 13
- 14. Key Points Stock Management • Define stock locations, minimum stock rules • Set stock level • Define chained locations, MPS, Packaging, … • Traceability • Stock Valuation • Import/Export • Etc. 14