Using microsoft flow in real world projects 2 years later and what's next
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This document summarizes Serge Luca's presentation on using Microsoft Flow for real world projects and citizen developers. It discusses how Flow can be used to solve problems closer to where users work, provides examples of apps built by TransAlta using Flow and PowerApps, and highlights how 60 ideas for improvements were generated from a Flow workshop. It also provides an overview of new Flow features, patterns for complex workflows, and concludes that Flow is still in its early stages with great potential when used to complement other tools like PowerShell.
Using microsoft flow in real world projects 2 years later and what's next
- 2. Using Microsoft Flow in real world projects : 2.5 years later Serge Luca ShareQL
- 3. Conclusions Top 5 new features Patterns & Limitations Citizen Developer Agenda SharePoint Flow
- 4. Office Apps & services MVP Business Applications MVP O365 Architect @sergeluca ShareQL Brussels Office365 Flow Dev Architecture Bullshit Serge Luca aka “Doctor Flow”
- 5. Microsoft Flow & Citizen Developers
- 7. It occurs closer to where the problem exists. Where the people solving the problem, are closer to the problem.
- 9. • Microsoft Flow team participated a 3 hour workshop • 80+ attendees from Energy Trading, HR, Operations, Supply Chain, Transformation Office and IT were in attendance • Microsoft spent 45 minutes introducing PowerApps • TransAlta then spent 15 minutes demonstrating some of the PowerApps that have been built. • Microsoft spent 45 minutes introducing Microsoft Flow • TransAlta then spent 15 minutes demonstrating some of the flows that have been built. • The attendees were split into cross- functional groups to generate ideas
- 10. The Results? 60+ ideas were identified as opportunities 15 ideas were added as transformation initiatives with owners and milestones defined Within 2 months, of meeting SCM Contract process re-factored using Microsoft Flow as workflow engine.
- 11. Demo Excel & Flow Approval escalation Approval analytics Machine learning approvals
- 12. SharePoint Flow
- 13. SharePoint Connector updates Support for multi value columns New and improved file copy/move actions Create shareable links for files Send HTTP Request to SharePointLimit columns by view when working with lists and libraries Hub join actions
- 14. No set up required approval flow Personal reminder for a date column Require approval for items and docs in your flows Require approval for SharePoint pages Require approval for hub site associations Create your own flow from templates SharePoint Flow Integration
- 15. Request Sign-off
- 16. Content Approval
- 17. Page Approval Site owners create page approval flows Authors submit page for approval Seamless experience in SharePoint to approve and reject pages
- 18. Set a reminder
- 19. Join approval
- 22. Site associated workflows Folder creation, doc set, draft/versioning management, check- in/check-out Mobile app support
- 27. State machine controller patternNo State Machine No custom task forms Max 5,000 iterations in Do until Max 5,000 iterations in For each (100,000 in Plan 1) Loops Create nested flows250 actions/flow Flow Approval duration : 30 days Flow duration : 30 days No guest access No flow provisioning in SharePoint sites Each approval in a dedicated nested flow that calls itself after 29 days (see controller pattern)
- 29. State Machine and > 30 days Approval controller Launcher flow Level 2 approval flowLevel 1 approval flow Level 3 approval flow escalate timeout approved rejected timeout approved rejected redirect timeout approved rejected escalate Normal flow Service flow
- 32. Top 5 new Flow features
- 35. Flow analytics
- 36. Solutions
- 37. Flow and Visio
- 39. Features in Flow not in Logic Apps Flow Mobile App Buttons Modern Approvals Environments Run as user Select a row Buit-in analytics Resource (SP list) owns the flow
- 40. CONCLUSIONS
- 41. Keep your forms Simple Trigger properties Accounts Management Environments Business logic in Flow In variables Owners : ADD Groups Connectors : Services Accounts (except personal flows) PowerShell Flow Management connector Use several DLP
- 42. Flow can complement PowerShell Manage Office 365 …Or run Powershell via Azure Automation runbooks/hybrid Webhooks in O365 compliance & audit logs And much much more… This is just the beginning !
Editor's Notes
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- #6: All pictures in this slidedeck come from the same free license free library Photo by rawpixel on Unsplash Picture from https://unsplash.com/search/photos/people-working
- #8: JL
- #10: KW
- #11: Supply chain management
- #12: End of demo : 16’
- #13: Photo by rawpixel on Unsplash Picture from https://unsplash.com/search/photos/people-working https://unsplash.com/photos/vGgn0xLdy8s
- #27: Photo by rawpixel on Unsplash Picture from https://unsplash.com/photos/q3gmWA3e_WY
- #31: uni
- #33: Photo by rawpixel on Unsplash Picture from https://unsplash.com/photos/q3gmWA3e_WY
- #41: Photo by Mathieu Perrier on Unsplash https://images.unsplash.com/photo-1533780898421-b118c81ac26b?ixlib=rb-0.3.5&ixid=eyJhcHBfaWQiOjEyMDd9&s=3348d652058206f20c2cfc46fc532cfd&auto=format&fit=crop&w=1050&q=80