Using Software to Streamline your medical practice
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The document describes a private practice management software called PPM Private Practice Manager. It highlights the challenges private practices face with administration, operations, medical records, and accounting. It then explains how PPM software can help practices streamline processes, save time, improve access to patient and financial data, and provide better patient care through increased efficiency. The software allows practices to install on a single computer, on a network with multiple users, or in the cloud, and gives testimonials from satisfied customers about how PPM has benefited their practices.
Using Software to Streamline your medical practice
- 1. Using Software to Streamline your practice ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Tom Hunt Managing director PPM Software Limited
- 2. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Turn chaos into order
- 3. • Unacceptable level of debt • Appointment miss management • Secretary surrounded by post-it notes • No time to deal with calls • No idea which invoices are paid • Difficult to carry out any type of medical analysis ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Organised Chaos Just for starters!
- 4. The key areas of your Practice ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com
- 5. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Administration The Challenges • Sending out invoices on time • Keeping up with correspondence • Producing the year end audit financial information • Dealing with patients’ questions/queries
- 6. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Administration Best Practice • Invoices are generated on time every time • Have a seamless link into Microsoft Word with pre-designed templates • Have the information required for the year-end audit collated automatically • Be in a position whereby financial reports can be printed in minutes • Any piece of information can be found in less than 10 seconds
- 7. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Operational Challenges • Ensuring invoices aren’t missed or forgotten • No time to spend talking to patients • Credit Control very time-consuming • Calculating the correct Procedure fees
- 8. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Operational Best Practice • Invoices raised automatically and never missed • Hours of admin time saved, giving your staff more time with patients • Records are kept of the debtors and reminders take seconds to process • All procedure codes and fees are pre-loaded
- 9. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Medical Challenges • Access to patient information can be time consuming • Access to medical history very time consuming • Unable to answer a patients question immediately • Unable to produce medical analysis in a reasonable time frame Best Practice In answer to all of the above – all of the information is available in a matter of seconds
- 10. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Accounting Challenges • Lack of control – have no idea of the financial position of the practice • Do not send out reminders because it is too time consuming • Do not chase shortfalls for the same reason • Year-end statistics may not be accurate leading to too much tax being paid
- 11. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Accounting Best Practice • The financial position of the practice is available whenever required • The ability to process reminders and shortfall letters in seconds • Year-end statistics are guaranteed to be accurate
- 12. The results of using software to streamline ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com your practice! • Data entered only once – no duplication • Speed of producing invoices, reminders, year-end accounts etc. • Instant access to both financial and medical data • Improved patient care through better communication
- 13. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com How does it work?
- 14. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Single User installations Pros • Entry level therefore the least expensive option • Easy to set up • Can expand as practice grows Cons • Can only be used by one person at a time
- 15. Pros • Allows multiple PC to access the data file simultaneously • Allows users to work on different consultants data • Allows flexibility of work processes • Can be set up to allow remote access via the internet ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Networked Installations Cons • Working from a single location
- 16. Pros • Access PPM from anywhere you can get on the internet • Use any device; Windows PC, Apple Mac, I-Pad, Tablet, Phablet • Data is totally secure and is backed up every day in two locations • No need to purchase and maintain IT equipment ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com The Cloud Cons • Must have a good internet connection
- 17. ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Any questions? ??? ?
- 18. Contact T: 01992 655 940 E: tomhunt@ppmsoftware.com W: www.ppmsoftware.com ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com
- 19. What people think… “PPM' plays an essential part in the smooth running of our practice and we wholeheartedly recommend it” “My Secretary is able to provide me with up to date information at the touch of a button” “’PPM’ has revolutionised the way we run the Private Practices of our “Using Private Practice Manager saves me time during my hectic day as it avoids unnecessary duplication of data.” “Should be called Perfect Private Practice Manager - user friendly, idiot proof and a definite time saver!” ‘PPM’ PRIVATE PRACTICE MANAGER www.ppmsoftware.com Consultants”