Using The ContentDM Project Client
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The ContentDM project client is a tool that enables users to upload and manage digital collection items, including metadata entry at partner sites. The document outlines the steps for uploading both single items and compound objects, detailing the metadata fields required and the approval process for uploaded items. Support resources, including tutorials and contact information for project staff, are also provided.
Using The ContentDM Project Client
- 1. Using the ContentDM Project ClientAndrea Weddle, TAMU-C Special Collections
- 2. What is the Project Client?
- 3. What is the Project Client?The ContentDM Project Client is a program that allows you to upload new items to your digital collectionIt also allows you to control your existing collectionItems are uploaded directly from partner sites to the server at Texas A&M-CommerceFile editing and the entering of metadata occurs at the partner locations
- 4. What is metadata?Metadata is the descriptive information that accompanies every item within the digital collectionCommon metadata fields in ContentDM:Title
- 5. Subject
- 6. Description
- 7. Creator
- 8. Publisher
- 9. Contributors
- 10. Date
- 13. Upload Date
- 14. Source
- 15. RightsBuilding your collectionThere are three common ways to upload items to ContentDMAs itemsAs compound objectsWithout hierarchyWith hierarchy
- 16. Building your collection - ItemsAdding itemsItems are single files, such as a photograph or a newspaper clippingExamples:Camp County Exhibit at the Northeast State Fairhttp://dmc.tamu-commerce.edu/cdm4/item_viewer.php?CISOROOT=/camplib&CISOPTR=198&CISOBOX=1&REC=6Bonham Bargain Househttp://dmc.tamu-commerce.edu/cdm4/item_viewer.php?CISOROOT=/bonham&CISOPTR=683&CISOBOX=1&REC=11The following slides will demonstrate how to upload a single file item.
- 17. Step 1Either click ‘Add’ and select ‘Item’ or click ‘Add Item’ under ‘Common Tasks’
- 18. Step 2Click ‘Browse’ and select the file you wish to upload.Click ‘Add’
- 19. Step 3The summary box will open once the item has been successfully added to your spreadsheet.Click ‘Close’The summary box will open once the item has been successfully added to your spreadsheet.Click ‘Close’
- 20. Step 4This is your spreadsheet. From here, you enter the metadata for the item/s you are uploading. If you want to upload multiple items at a time, repeat steps 1-3. The new item you select will be added to the spreadsheet as well. Items are automatically saved in the spreadsheet, allowing you to close the program at any point. Once you reopen the Project Client, your items will still be in the spreadsheet until they are uploaded.Single click a box and start typing to enter the metadata
- 21. Step 5Once the metadata is complete, check the box next to the item/s you wish to upload. Any items that are not selected will remain in the spreadsheetClick ‘Upload for Approval’
- 22. Step 5 (cont)All uploads in the Project Client occur behind the scenes. To view the progress of your uploads, click on the ‘Home’ tab.Click the ‘View Upload Manager’ to view the progress of your upload.All uploads in the Project Client occur behind the scenes. To view the progress of your uploads, click on the ‘Home’ tab.Click the ‘View Upload Manager’ to view the progress of your upload.
- 23. Step 5 (cont)The upload manager will display the progress of any uploads currently underway.
- 24. Step 6Once the items are uploaded, they must be approved To approve the items open ‘Administration’ on the file menu and select ‘Approve’
- 25. Step 7ContentDM Administration will open in your default web browser (Internet Explorer, Mozilla Firefox, etc.)To approve and index your newly uploaded items at the same time, select ‘Approve and Index all’Click ‘go’ContentDM Administration will open in your default web browser (Internet Explorer, Mozilla Firefox, etc.)To approve and index your newly uploaded items at the same time, select ‘Approve and Index all’Click ‘go’
- 26. Building your collection - ItemsYour single file items are now added to your collection
- 27. Building your collection – Compound ObjectsThere are two common types of compound objectsType 1Document. Document with no hierarchy.Examples:International Brotherhood of Locomotive Engineers Rule Bookhttp://dmc.tamu-commerce.edu/cdm4/document.php?CISOROOT=/commerce&CISOPTR=158&REC=3Booker T. Washington 1963 Wildcat Yearbookhttp://dmc.tamu-commerce.edu/cdm4/document.php?CISOROOT=/deltalib&CISOPTR=301&REC=2This type of compound object has no hierarchyIt lists each page within the compound object, one after the other
- 28. Building your collection – Compound ObjectsType 2Monograph. Document with hierarchy, such as chapters in a bookExamples:Camp County Obituary Collectionhttp://dmc.tamu-commerce.edu/cdm4/document.php?CISOROOT=/camplib&CISOPTR=4750&REC=8Clarksville Fire Department Hat and Badgehttp://dmc.tamu-commerce.edu/cdm4/document.php?CISOROOT=/redriverlib&CISOPTR=1422&REC=18This type of compound object has a clear hierarchy and can be used to divide one compound object into multiple components
- 29. Step 1Either click ‘Add’ and select ‘Compound Objects’ or click ‘Add Compound Objects’ under ‘Common Tasks’
- 31. Step 3Select the type of compound object you wish to uploadClick ‘Next’Select the type of compound object you wish to uploadClick ‘Next’
- 32. Step 4Click ‘Browse’ to locate the folder on your computerClick ‘Next’Click ‘Browse’ to locate the folder on your computerClick ‘Next’
- 33. Step 5Select ‘Yes’Click ‘Next’Select ‘Yes’Click ‘Next’
- 34. Step 6Select ‘Use file names as titles’Select ‘No transcripts’Click ‘Next’Select ‘Use file names as titles’Select ‘No transcripts’Click ‘Next’Select ‘Use file names as titles’Select ‘No transcripts’Click ‘Next’
- 36. Step 8The summary box will open once the item has been successfully added to your spreadsheet.Click ‘Close’Click ‘Close’
- 37. Step 9Your compound object is now ready to be added to your spreadsheet. If you wish to add more compound objects, click ‘Add’ and follow steps 2-8 again. This process can be repeated as neededOnce you are finished, click ‘Finish’Your compound object is now ready to be added to your spreadsheet. If you wish to add more compound objects, click ‘Add’ and follow steps 2-8 again. This process can be repeated as neededOnce you are finished, click ‘Finish’Your compound object is now ready to be added to your spreadsheet. If you wish to add more compound objects, click ‘Add’ and follow steps 2-8 again. This process can be repeated as neededOnce you are finished, click ‘Finish’
- 39. Step 11Your compound object will now appear in your spreadsheet. The remaining steps are the same steps you completed to enter metadata and upload single files.Follow steps 4-7 of the uploading single file items instructions to complete the process.
- 40. Additional ReadingsVisit the ContentDM User Support Center at http://www.contentdm.org/uscYou will need to create a free accountYou can access tutorials and other resourcesFrom the Project Client, click ‘Help’ from the file menu and select ‘Tutorials’ for additional help
- 41. ContactAndrea WeddleHeirLoom Project ArchivistAndrea_Weddle@tamu-commerce.eduRobyn PriceHeirLoom Project Cataloging AssistantRobyn_Hollis@tamu-commerce.eduAdam NorthamDigital Collections LibraryAdam_Northam@tamu-commerce.eduThis project is made possible by a grant from the U.S. Institute of Museum and Library Services to the Texas State Library and Archives Commission under the provisions of the Library Services and Technology Act