Validation Manual (when submitting)
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The document provides a step-by-step guide for submitting a project to Citymart.com for validation. It outlines the five steps to validate a project: 1) create a project, 2) write up project facts, 3) invite stakeholders to validate, 4) stakeholders validate the facts, and 5) the project is validated once three stakeholders have validated the facts. It emphasizes the importance of validation for completing submissions and gaining trust from potential clients.
Validation Manual (when submitting)
- 1. Validation Manual Step-by-step guide to submit to a Citymart.com Call for Solutions citymart.com R8 2014-01-16
- 2. Go to the Call & choose Challenge citymart.com Create Showcase Create Project & invite stakeholders to validate it Submission Complete
- 3. Start your validation process - Once your Showcase is ready to submit you can move into validating your project. - Remember that your submission will remain incomplete until at least one project of your Showcase is validated. The submission will automatically be complete once the Project is validated by your Stakeholders. - Submit Showcase and start validation process by clicking on To Submit. - Accept Terms & Conditions and click again in the following screen Submit. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 4. CREATE PROJECT Citymart.com offers you the opportunity to validate your references in a trustworthy, accurate and transparent manner. Independent stakeholders validate the facts about your projects so that your customers can trust your references with confidence (as shown by the Project Certificate on the right). Companies need at least one validated project linked to their Showcase to submit to Citymart.com Calls for Solutions. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 5. Validate your project A Project on Citymart.com is the application or implementation of your product or service in a specific location. Once specific Project facts have been validated by three Independent Stakeholders, the Validated Project will appear in the Track Record of your Showcase. Validation can be completed in one day but it often takes a little time for all your stakeholders to engage. You can increase turn-around time of validation by inviting larger numbers of Stakeholders. citymart.com Validation can be completed in 5 steps: - Step 1: Create a Project - Step 2: Write up your Project Facts - Step 3: Invite your Project Stakeholders - Step 4: Stakeholders validate your Project Facts - Step 5: Your Project is validated. Go to the Call Create Showcase Create Project Submission Complete
- 6. Step 1: create a Project - Your submission will remain incomplete until you have a Validated Project. - To start the process of creating a Project and inviting Stakeholders click on My Showcases & Projects. - Otherwise you can do it later. To start at a later stage, go then to My Citymart.com and click on My Showcases & Projects. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 7. Step 1: create a Project - Click on Create Project next to the Showcase for which you want to create a Project. - Then click on New Project Using Wizard. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 8. Step 2: write up your Project Facts - Fill in Project Fact 1 and Fact 2 : Title and Description. - Click on Save and Next. - Complete Project Fact 3: Location by filling in the City where your Project takes/took place and select the Country. - Click again on Save and Next to arrive at Project Fact 4: Project Stage(s). - Here select the Project Stage under Type and the start and end dates. - Click on Save and Next. And then, to conclude, click on Finish Wizard. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 9. Step 3: invite your Project Stakeholders - In order to invite Stakeholders you need to Activate your Project first by clicking on Activate and then on Activate this Project. - Validation plans are free when validation is mandatory on a Call for Solutions. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 10. Step 3: invite your Project Stakeholders - Go to the Stakeholders tab and and click on Add New. - Fill in the required information for the Stakeholder and then Save. - Repeat this again for each new Stakeholder. - Each added Stakeholder will appear in the Stakeholders tab. - Click on Send Invitation to invite each Stakeholder. - The list of Stakeholders shows when each Stakeholder was last invited and if they have accepted. - You can also send Reminders. - In the Facts tab you can follow the validation of each single fact. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 11. Step 4: Stakeholders validate your Project Facts - Each Stakeholder will receive an invitation. - The Stakeholder must click on the link called HERE in the invitation. - The Stakeholder will be automatically logged on to Citymart.com and if not registered, become a Citymart.com user. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 12. Step 4: Stakeholder validate your Project Facts - The Stakeholder will be directed to the Showcase Project page. - Each Project Fact will be validated by simply clicking on Validate. - A pop-up notification will appear after each validation. - A final pop-up will confirm that all four facts have been successfully validated. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 13. Step 5: Validation is complete - Once three Stakeholders have sucessfully validated your Project Facts, your Project Validation is complete. - You will receive an email notification. - With a Validated Project your submission will be complete. citymart.com Go to the Call Create Showcase Create Project Submission Complete
- 14. Go to the Call & choose Challenge citymart.com Create Showcase Create Project & invite stakeholders to validate it Submission Complete
- 15. WHAT TO DO NEXT - Promote your Showcase through your Social Media channels. - Submit your Showcase to other Calls for Solutions or other challenges within the same call. - Create new Showcases and Projects for your other products. - Give your potential clients access to your online Certificate. citymart.com
- 16. OUR TIPS - If your solution can solve different problems in distinct scenarios (e.g. in health or transport) then it is advisable to create separate Showcases. - Always remember that the readers of your Showcase may not necessarily be familiarized with the subject matter. - Even if your solution is a mobile application, you should consider its full systemic impact, e.g. by reducing use of paper maps, more inclusive as it provides more languages or enabling citizen participation. citymart.com - Engage with the City you are submitting to by addressing some specific local issues or using local examples. - Provide clear examples of how your solution is used and how the end-user is addressed. Reference your success stories to reinforce your Validated Projects.
- 17. MAXIMIZE THE USE OF CITYMART.COM Citymart.com offers you the tools to further improve your submission and maximize your visibility by allowing you to: 1. Improve and manage you Showcase. 2. Add different types of media assets. 3. Create more Validated Projects. 4. Create and manage your Showcase team. 5. Publish and un-publish your Showcase 6. Develop your own Track Record. 7. Interact with potential clients. 8. Promote your Showcase in Social Media. citymart.com
- 18. 1. Improve and manage your Showcase - You can edit your Showcase any time until the submission deadline. - Login into Citymart.com and then from My Citymart.com click on My Showcases & Projects. - Click on the Showcase you want to edit to open it. - Once opened, you will see three tabs: Content, Projects and Administration. - Under the Content tab you will find three sub-tabs: Header, Presentation and Assets with the information you have completed for your submission. citymart.com
- 19. 2. Add different types of media assets - In the Assets tab you can upload and embed further media files in order to make your Showcase stronger. - You can add more images, documents or embed videos hosted on YouTube and Vimeo. - If you upload documents, remember to remove confidential information as all the media content is public. - Remember that good media assets make your solution or product easier to understand and visualise. citymart.com
- 20. 3. Create more Validated Projects - In the Projects tab you can create and edit the Projects of the Showcase. - Remember that in order to complete your submission you will need to have a Validated Project. - You do not need to buy Validation Plans to validate a Project if you have submitted to a Call for Solutions. - Validation helps you to create immediate trust with potential clients. citymart.com
- 21. 4. Create and manage your Showcase team - In the Administration tab there are three subtabs: Team, Publication and Track Record. - In the Team tab you can add your Contacts and Colleagues to the Showcase Team. - You can attribute a specific Role to each member of the Showcase Team. - Create a team of colleagues and contacts to collaborate actively on maximising the impact of your Showcase. - The Showcase team does not change between different versions of the showcase. citymart.com
- 22. 5. Publish and un-publish your Showcase - The Publication tab is where you can decide to publish a specific version (only one at the time) of the Showcase. - Here you can see which of the Showcase versions is currently published. - In this case, version 1 is currently published. - To publish version 2 click on the corresponding Publish button. Version 1 will automatically be unpublished. - It is also possible to archive or unpublish the currently published version of the Showcase without publishing any other version. citymart.com
- 23. 6. Develop your own Track Record - Citymart.com helps you record and share the Track Record of your Showcase where you can see your Validated Projects, Badges and Scores. - Validated Projects improve your search ranking. - Badges show your achievements in Citymart.com Calls for Solutions. - Scores show your best evaluation results collected from Citymart.com city juries across the Calls for Solutions in which you have participated. - Submit to Calls for Solutions to gain evaluation Scores and Badges for your Track Record. - Scores are valuable market feedback provided by field specialists and local council jury members. - You can choose which Scores and Badges to publish but by default, all Badges and all Scores above 3.0 out of 5.0 are published. citymart.com
- 24. 7. Interact with potential clients - Citymart.com offers a secure channel to exchange information with colleagues, partners and potential customers. - When a user clicks the Get in Touch in your Showcase, they can start a conversation with you. - Your Showcase Editors will automatically be notified. - You can also use this tool to start conversations with other Showcase Editors. citymart.com
- 25. 8. Promote your Showcase in Social Media - Showcases can be shared on Social Media. - Be smart: find social conversations on related #topics and add your solution. - Promote your Track Record such as your scores, badges and validated projects. - Integrate Citymart.com into your social media strategy. citymart.com