VersaFleet SaaS Slides
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Express Transport Pte Ltd faces challenges in managing increased job orders due to growth in e-commerce, relying on traditional methods like Excel and whiteboards, leading to inefficiencies and high costs associated with licensed software. They have researched Software-as-a-Service (SaaS) solutions, which offer lower costs, easier accessibility, and better scalability with no upfront fees or maintenance requirements. The SaaS model allows for efficient data management and recovery, along with enhanced support for multiple users across devices, making it a more viable option for their logistics operations.
VersaFleet SaaS Slides
- 2. Basic Profile: Logistics SME based in Singapore Specialises in local last-mile logistics Needs to manage trucks, drivers and high volume of job orders Current solutions: Microsoft Excel Whiteboard High-performing Operation Managers
- 3. Microsoft Excel: Lack of version control: Critical files are updated several times a day “Open editing” creates different versions of same file Whiteboard: Scheduling on a whiteboard is a hassle Difficult to maintain history of written contents Contents written are not easy to share Over-reliance on key Operation Managers: They are too important to fall sick or take leave Their absence from work are severe bottlenecks
- 4. This year, their business has grown due to growth in e-commerce; the volume of their job orders has increased significantly. However, they encounter new challenges in the effective management of their increased job orders. They wonder if traditional licensed software can meet these challenges…
- 5. After much research, Express Transport Pte Ltd found out that traditional licensed software is not the best solution as they have their own problems…
- 6. High CAPEX (upwards of $50k) even before trying out the software to verify if it works (Software costs) Purchase servers and network storage for backup purposes (Hardware costs) Difficult to upgrade PCs / legacy systems as it involves data migration and software reinstallation (Implementation costs) On-site servers typically undergo maintenance once annually. In-house IT staff (upwards of $30k/year may be required to maintain the software and servers (Maintenance costs) Customised traditional licensed software is expensive:
- 7. On-site installation and configuration of software Operations are stalled during data migration from paper and excel sheets to software (downtime) Training of staff takes up valuable man hours (typically more than 50 hours per staff per month) Long and unnecessary time taken for:
- 8. Managing their “special” PC which hosts the software since vendor provides on-site support only upon request Migrating information from paper, exporting data from excel to the system and manually carry out data backup & recovery, results in downtime that halts operations Upgrading the PC which requires them to install and configure the software again Users are pretty much on their own when:
- 10. Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery
- 11. SaaS is subscription-based, enjoy $0 CAPEX SaaS is a Pay-As-You-Use service SaaS vendor manages entire service, which includes server hosting, service uptime, data storage and security, software maintenance etc. Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery…
- 12. SaaS requires no installation and configuration, only needs the browser to run SaaS is hosted on the vendor’s server, greatly reducing deployment time No need to waste time or resources to buy servers as the cloud enables secure, limitless data storage Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery
- 13. SaaS supports multiple users across terminals & offices, does not require extra licenses or multiple on-site software installations SaaS is supported on mobile devices like smart phones, tablets to empower you to access your data on the move SaaS vendor must adhere to strict Service Level Agreement (SLA) to enable 99% service uptime Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery
- 14. SaaS vendor manages all updates and upgrades ensuring automatic patch updates SaaS vendor can adjust the scalability of service to handle fluctuating job volumes easily SaaS applications provide Application Programming Interface (API) that exposes various properties and methods you can use directly for upgrading Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery
- 15. SaaS enables easy data exporting SaaS vendor provides automatic backup thus ensuring the integrity of your data Data security is guaranteed through data encryption in the cloud Lower Costs Saves Time Accessibility & Availability Ease Of Upgrading Backup & Data Recovery
- 16. Which option helps you?
- 17. $0 Up-front Fees NO Installation & Configuration Deployment Time Vendor Support Multiple Users / Terminals Mobile Devices 99% Service Uptime (SLA) High CAPEX Software & Hardware Training Costs Maintenance Installation & Configuration Data Migration Training Staff NO Version Control One / Few Users Terminal / Personnel-bound
- 18. Updates & Upgrades Support Highly Scalable API Enabled Easy Data Exporting Automatic Backup & Recovery On-site Support (Request Only) Not Scalable No API Difficult Data Exporting Manual Backup & Recovery
- 19. TM Logistics Operations Made Easy Visit us at versafleet.sg today! Email: jan.donyada@sypherlabs.com Thank you!