Web Based Event Management System EMS

International Journal of Trend in Scientific Research and Development (IJTSRD)
Volume: 3 | Issue: 4 | May-Jun 2019 Available Online: www.ijtsrd.com e-ISSN: 2456 - 6470
@ IJTSRD | Unique Paper ID – IJTSRD25209 | Volume – 3 | Issue – 4 | May-Jun 2019 Page: 1640
Web-Based Event Management System (EMS)
May Paing Paing Zaw
Department Of Information Technology, Technological University (Thanlyin), Yangon, Myanmar
How to cite this paper:May PaingPaing
Zaw "Web-Based Event Management
System (EMS)" Published in
International Journal of Trend in
Scientific Research and Development
(ijtsrd), ISSN: 2456-
6470, Volume-3 |
Issue-4, June 2019,
pp.1640-1643, URL:
https://www.ijtsrd.c
om/papers/ijtsrd25
209.pdf
Copyright © 2019 by author(s) and
International Journal of Trend in
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by/4.0)
ABSTRACT
Nowadays, Event management system is used to manage all the activity related
to events. This paper is intended to design online web-based eventmanagement
system. It is used to manage all the seminars and events for a university. Using
this system, the members can know the upcoming seminars, past seminars and
they can easily register via online. This system is implemented by using J2EE
Java Programming Language, Struts and MySQL server 2014 is used to store
data.
Keywords: event management system, web-based, java
INTRODUCTION
Social-networking is needed to hold the seminars and to invite target attendees
using this website. This will allow like-minded attendees to keep in contact with
one another even after an event has passed. This system helps to manage the
seminar events and they can also retrieve feedback of last events they have
completed. The seminars are arranged for knowledgesharingand theusercanbe
viewed the seminar information, speakers and their profiles before booking the
seminar or workshop. Upon successful registration for a seminar, the attendees
get a pass in an email with a unique code which has to be printed out and
presented when attending the seminars and workshops. The important modules
of online event management system are event website, reliable emailsystemand
online ticketing.
A. Design and Implementation of the EMS
There are three types of users in our system; administrator,
member (registered user) and guests. If he/she found the
new member in registration list, the administrator can view
all member information and he/she can also view feedback
to update the seminar events if necessary. Theadministrator
can create seminar events, manage seminar events list, view
and delete register list, reply and send confirm email, send
event tickets to attend the seminars conveniently as shown
in Figure 1.
Figure 1 Flow Diagram for Administrator
In Figure 2, the member must log in to register the desire
seminars and to view the applied seminar lists using their
email address.
Figure 2 Flow Diagram for Member
After registering the seminar, the member receives the
confirm email from administrator to attend or not for it.
After that, the member can reply confirm email to
administrator and who can accept event ticket to attend the
desire seminar. And also, the member can send feedback
after attending the seminar.
In Figure 3, the user can browse the information related to
the seminars and the user can view seminar events:
upcoming seminars and past seminars. If the user wants to
attend the seminars, who have to register for it.
IJTSRD25209

International Journal of Trend in Scientific Research and Development (IJTSRD) @ www.ijtsrd.com eISSN: 2456-6470
Figure 3 Flow Diagram for Guests
B. Test and Results of EMS
In this system, user homepage,Events, Contact andAboutUs
menus for guests are as shown in Figure 4.
Figure 4 Home Page
In Events menu, the user can browse the Upcoming Events
for recent and future seminars and Past Events for previous
seminars can be seen in Figure 5.
Figure 5 Event Menu
The user can also contact to admin when he/she wants to
know something in contact message box in Contact Menu
and who can view detail information in About Us Menu.
Member Log In
If the users interested in the seminars and they want to
attend the seminars, they need to create a new member
account to become a member, firstly. And then theymust log
in using this account to register the desired seminars as
shown in Figure 6.
Figure 6 Member Log In
Registering Seminar (Member)
When the members want to attend the seminars, they have
to register for the desired seminars. Choosing food menu
step is necessary for full day seminars while registering but
it does not need for half day seminars as shown in Figure 7.
Figure 7 Registering Seminars for full day Menu
After registering the seminar, the member receives the
confirm email from administrator to attend or not for it.
Administrator chooses the appropriate attendees for the

seminars and send confirmation message including ticket
code via email to them. After that,themember can attendthe
desired seminars using ticket code from administrator.
Finally, the member can also send feedback after attending
the seminar.
Admin Dashboard
The admin must login with admin username and password
to view the admin dashboard. Viewing Dashboard, Adding
Event, Viewing Contact Message, Checking Event list,
Registration List and Event Feedback Tabs are all the
Admin’s functions.
Admin can check Event count, Member count, Feedback
count and who can make notes using event calendar in
dashboard Menu in Figure 8.
Figure 8 Admin Dashboard
Add Event
In this system, Admin can create new seminars withdetailed
information including speaker photos and event photos in
Add Event Menu as shown in Figure 9.
Figure 9 Creating New Event Menu
Contact Message
Admin can view contact message as shown in Figure 10.
Figure 10 Contact Message Menu
Event List
Admin can view the detailed seminars and who can edit or
delete the seminar events. If the seminar date is expired,
notification status will appear as shown in Figure 11.
Figure 11 Event List Menu
View Event List
Admin can view the detail seminar event as shown in Figure
12.
Figure 12 View Detail Seminar Menu
And admin can edit the seminar event as shown inFigure 13.
Figure 13 Update Seminar Event Menu
Registration List
In registration list menu, Figure 15, admin can view detailed
registered users and he/she can choose the appropriate
attendees depending on the members’ degree, working
experience and so on.
Figure 14 Registration List Menu
Admin can search registered users by date as shown in
Figure 15.

Figure 15 Search Registration List by date
Confirmation Letter
After choosing the appropriate attendees, admin press
confirm button and email is automaticallysenttoattendee at
the same time. The success messageisasshowninFigure 16.
Figure 16 Success Message
However, connection errors occur if the connection is
available. The error message while sending email is as
shown in Figure 17.
Figure 17 Error Message
If the sending email is success, the users receive the
confirmation letter from admin with detailed information to
attend the seminar including ticket code as shown in Figure
18.
Figure 18 Confirmation Letter
Event Feedback
Admin can view the event feedbacks from attendees after
finishing the seminars as shown in Figure 19.
Figure 19 Event Feedbacks
C. Conclusion
Nowadays, creating an online-event management system
becomes popular so this system can supporttogive valuable
seminar event information to the users and make
registration via online easily. This system is used to manage
all the activity related to event. Moreover, this system
reduces time consuming and the members can make
registration easily. This will be more suitable to extend this
system in order to get online charges for the seminars while
making registration process.
References
[1] Event Management System
https://www.slideshare.net/DYogendraRao/event-
management-system-24592836
[2] Online Event Management System
https://www.slideshare.net/Ramakrishnareddy855/o
nline-event-management-system
[3] College management System
https://www.slideshare.net/daytodayinfonet/college-
management-system-ppt
[4] Advanced Event Management System
https://www.youtube.com/watch?v=mHgtNN_dZvk

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