WHAT IS REPORT & WHY WRITE A REPORT
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This document defines what a report is and discusses why writing reports is important. It states that a report presents facts in a logical manner to provide a complete picture from a distance. The document also discusses the different types of reports, including information reports, analytical reports, and practical reports. It provides guidance on the key elements and format of effective business report writing, including accuracy, objectivity, and following proper guidelines. The steps for writing reports are also outlined.
![2a. WHILE ANALYZING
Who are the audience
What do they want to know
What exactly is required to report
What is the purpose of the report [is it to
record, inform, instruct, analyze or to
persuade]
What is the scope of your report?
What aspects should the topic cover
What are the limits of the report?](https://image.slidesharecdn.com/whatisreport-140505044255-phpapp02/85/WHAT-IS-REPORT-WHY-WRITE-A-REPORT-15-320.jpg)
![What are the 3 limits of a
report?
Limits to the information
[topic, which confines to
place, time or group]
Number of words and the
time available.
Limits on the resources
available.](https://image.slidesharecdn.com/whatisreport-140505044255-phpapp02/85/WHAT-IS-REPORT-WHY-WRITE-A-REPORT-16-320.jpg)
WHAT IS REPORT & WHY WRITE A REPORT
- 1. WHAT IS REPORT & WHY WRITE A REPORT. Manoj Patel Asst. Professor JHUNJHUNWALA BUSINESS SCHOOL
- 2. A Report is a logical presentation of facts & fictions, which is designed to give a complete picture about what has taken place at a distance form the reader.
- 3. BUT according to BACIE The British Association for Commercial & Industrial Education has defined it as “ A document in which a given problem is examined, for the purpose of conveying information & findings, putting forward ideas first, & sometimes making recommendations”.
- 4. How are reports different form essays? Reports are findings and making recommendations rather than a criticizing a subject. Essay : The maker concentrates upon the opinions & criticism of the interviewee, and leaves the rest for the reader to justify.
- 5. KINDS OF REPORTS Objective is either to present information or to analyze a particular situation INFORMATION REPORT ANALYTICAL REPORT PRACTICAL REPORTS
- 6. INFORMATION REPORT Presents reports of events, which may be periodical, covering the past & new information, allowing the readers to stay current on the topic. The purpose of this report is to convey the data Clearly, Concisely,& Correctly as far as possible.
- 7. ANALYTICAL REPORT Seeks to solve the problem, by investigating events, Gathering & Analyzing data Followed by arriving at a decisions & Making recommendations. Business point of view : Teaches better ways of financing & anticipates the acts of competitors.
- 8. PRACTICAL REPORT Gives an account of what has happened in a test situation. A practical session or as part of an experiment EXTENSIVE CASE STUDY
- 9. ELEMENTS FOR EFECTIVE BUSINESS REPORT WRITTING 1. ACCURATE : Effective n Professional : Through Facts, Examples, information, Guidelines, Format and layout Interesting, Interactive : Lucid language. The overall view must show proper Guidelines, Format, Structure, Headings, Layout, Tips and Hints
- 10. 2dn ELEMENT ……… 2. OBJECTIVITY Distinction between Facts n Opinions : Materials should be free from personal feeling or opinions. Reporting all Pertinent information: Must contain both positive and negative aspects.
- 11. FORMAT The format depends upon the type and purpose of the report. In general, there are two broad types of format depends upon whether the summary and/or recommendations are placed after the main body, or placed before the main body.
- 12. THE FORMAT CHOSEN MIGHT BE EITHER ONE OF THE TWO. Format where the findings / recommendations follow the main body……1 Cover sheet Title page Abstract Table of contents Introduction The body of the report Conclusion (and recommendations if applicable) References / Bibliography / Glossary (if needed) Appendices
- 13. The 2nd Format may be Letter of transmittal Title page Table of contents Summary and/or recommendations Body of report Conclusions Appendices Bibliography
- 14. STEPS FOR WRITING REPORTS…pg.1 1. Consider both your word count and your time frame 2. Analyze your topic carefully
- 15. 2a. WHILE ANALYZING Who are the audience What do they want to know What exactly is required to report What is the purpose of the report [is it to record, inform, instruct, analyze or to persuade] What is the scope of your report? What aspects should the topic cover What are the limits of the report?
- 16. What are the 3 limits of a report? Limits to the information [topic, which confines to place, time or group] Number of words and the time available. Limits on the resources available.
- 17. STEPS FOR WRITING REPORTS…..2 Make an initial plan Locate your information and take notes Prepare the first draft Evaluate your draft carefully
- 18. This Extended Formal Report are used by Companies if needed to show to the public. The contents the Report follows: Title Page / Contents / Synopsis Terms of reference Procedure Detailed findings Conclusions Recommendation Appendices Bibliography
- 19. Short Formal Report - for internal use in companies. Title Page Terms of reference Procedure Findings Conclusions