2,372
2,372 %
total oiss web site visits

April - May 2009 = 909

April - May 2011 = 22,467
Web Designer   Interaction Designer
Types of Interactions




                        Front desk               One-on-one with advisors

                        Telephone calls          E-mail correspondence

                        Informal conversations   Web site

                        Printed brochures        Flyers

                        Forms                    Fax

                        Surveys                  Programs

                        E-newsletters            Listserv

                        Facebook                 Training sessions

                        Receptions               Handouts

                        Conferences              Bookmarks
Printed Brochure              Front desk

Bookmark                      Web site




            GOALS
Email Invitation + Response Form   =   Excellent Reception
OISS Communication Strategy                                          February   March   April   May   June   July   August   September
New Students — Current Students
Proposed Communications

     Web-based Communication
     Other Communication (email, print, etc.)


PHASE I. PRE-VISA

Email From Erin (include link to one of 4 different landing pages)

New Student Instructions (4 different landing pages)

New Student Web Form

Financial Certification Form (& other docs. from schools/depts.)


PHASE II. VISA

I-20 or Ds-2019 Mailed

Information for New Students Web site

Visa Application Instructions

Visa Status Information/Requirements


PHASE III. PRE-ARRIVAL

Information for New Students Web site

Orientation Information and Sign-Ups

Important Practical Matters (Housing, Immunizations, etc.)

Preparing for Travel/Departure Checklist


PHASE III. ARRIVAL

Information for New Students Web and Print

Arrival in the U.S. Information (I-94 form, transportation, etc.)

Arrival Checklist

Arrival in New Haven/Check-In

Sign-up for OISS Programs/Communications

Practical Matters (links to core OISS Web site)

OISS Web site

Living at Yale
New Scholar Systems
Common scenario

                                            Immigration
                                          Document Issued




                                                fsaAtlas

                                                 Does the record meet
                                                 visa requirements?
                                                                                                          OISS Web site
                                Do we have required        Is there an
                                documents?                 FSA record?




                                                                                                                              “Am I meeting
                                                                                                                              requirements?”

                                                                 Does new            Does record meet
                                                                 data need to        visa requirements?
                                                                 be submitted
                                                                 to FSA?                                          Scholar
                      Xtender                                                   Is additional data
                                                                                needed from scholar
                                                                                or department?
                                                               Are required
                                                               documents
                                                               attached?

                                                                                eScholar                         Department
What the heck is a Web Strategy?
What the heck is a Web Strategy?
Home




Topic 1   Topic 2   Topic 3
What the heck is a Web Strategy?
What the heck is a Web Strategy?
Home




Topic 1   Topic 2   Topic 3
The OISS at Yale
 a web design story
What the heck is a Web Strategy?
What the heck is a Web Strategy?
OISS Web Styles
OISS Web Architecture
                                                                                                                    OISS
                                                                                                                  Homepage



                        About OISS               Admissions             Info for Students & Scholars             Search             Visa & Immigration info                 Tax Info            Info for Yale Departments     Links




                                     New Student                                                                                                                                                International Center
                                      Homepage                                                                                                                                                       Homepage


 Welcome     Events          Housing Resources          Photo Gallery        Handbook                  Spouses, Partners
                                                                                                                                                                      Welcome          Events               For Newcomers   Photo Gallery
                                                                                                          & Families




                                                                                                                             Taxes
                                                                                                                           Homepage


                                                                                       Forms                 Events             Resources                     Links
OISS Web Architecture
                                                                                                                    OISS
                                                                                                                  Homepage



                        About OISS               Admissions             Info for Students & Scholars             Search             Visa & Immigration info                 Tax Info            Info for Yale Departments     Links




                                     New Student                                                                                                                                                International Center
                                      Homepage                                                                                                                                                       Homepage


 Welcome     Events          Housing Resources          Photo Gallery        Handbook                  Spouses, Partners
                                                                                                                                                                      Welcome          Events               For Newcomers   Photo Gallery
                                                                                                          & Families




                                                                                                                             Taxes
                                                                                                                           Homepage


                                                                                       Forms                 Events             Resources                     Links
OISS Web Architecture
                                                                                                                                                  Homepage                                                                       Yale Events       A-Z Index    Search Results          OISS Events        Contact Us




 About OISS                                                                          Immigration                                                                                      Taxes & Legal Matters                  Practical Matters                           Life at Yale           International Center

     Welcome                                                                                                                                                                                                                         Newcomers                                                        Events and
                          Immigration    Update Your        Traveling                    F & J Visas    Other Visa Options        U.S. Permanent    Resources          Knowing          Other Legal                  Taxes            Resources                                                        Programs
     Staff                  Updates       Address                                                                                    Residence                        Your Rights         Issues
                                                                                                                                                                                                                                     Getting to Know Yale                                             Programming
                                                                  Required                                     Short term
                                                                                                                                               What is a                                                                                & New Haven                                                      Fellows
    Hours, Location,                                             Documents                                       visitors                                                 Confidentiality        Housing disputes
     & Directions                                                                                                                             green card?                   of records                                               Financial Matters                                                Scholars in
                                                                Applying for                                   E-3 (Australian                                                                  Traffic violations
    Contact Us                                                                                                 citizens)+ C74                 How to obtain                                                                                                                                           Residence
                                                                 a new visa                                                                                               Identity theft                                             Helpful Services
                                                                                                                                               a green card                                     Arrests and
                                                                                                               H-1B temporary                                                                                                                                                                            Room
    Statistics (?)                                               Visa delay                                                                                                                     convictions                          Spouses, Partners,                                               Reservations
                                                                                                                  workers                      How to obtain a
                                                                                                                                              green card at Yale                                                                     Children & Family
                                                                Travel to Canada, Mexico,                      O-1 extradinoary                                                                 Public benefits
                                                                and the adjacent islands                            ability                                                                                                          Healthcare
                                                                                                                                              Marrying a                                        Gettng married
                                                                                                               Trade Nafta Status (TN)        U.S. citizen                                        in the U.S.
                                                                NSEERS/Special                                                                                                                                                       Emergency &               English Language            Campus Life
                                                                 registration                                  Graduates of U.S.              Diversity lottery                                                                        Safety                       Support
                                                                                                                                                                                                Hiring an attorney
                                                                                                                 universities
                                                                                                                                              Designated doctors                                                                     Transportation                 English Conversation
                                                                Travel in the U.S.
                                                                                                                                                                                                                                        & Travel                           Groups
                                                                                                                                              Consular processing
                                                                                                                                                vs. adjustment                                                                       Departing Yale                   One-on-One
F-1 versus J-1   F-1 Students                J-1 Students                            J-1 Scholars                                                                                                                                                                    Conversations
                                                                                                                                              Visa bulletin
                      Maintaing                    Maintaing                             J-1 Scholar                                                                                                                                                                English Language
                     legal status                 legal status                           Categories                                           After green card                                                                                                        Institute (ELI)
                     Employment                   Extension of                            Maintaing
                       options                     J-1 status                            legal status
                                                                                                                                     Individual                           University Role
                      Program                     Employment                             Extension of
                     extension                      options                               J-1 status
                                                                                                                                               Tax regulatons                       Role of University
                     Program transfer             Health insurance                       Employment                                           for internationals                        tax office
                     & change of level              requirement                            options
                                                                                                                                              Filing your federal                   University Tax
                     Leave of absence             Changing                               Health insurance                                          tax return                          Office
                                                  categories                               requirement
                     Reinstatement                                                                                                            Filing your state                     University International
                                                                                         Changing categories                                      tax return                              Tax Office
                                                  Program transfer
                     F-2 dependent status
                     for spouse & children                                               Program transfer                                     Tax treaty                               W-4 federal
                                                  Two year home country                                                                        benefits                             withholdings form
                                                   residence requirment                  Two year home country
                                                                                          residence requirment                                Dual status for                        W-4 federal with-
                                                   J-2 dependent status                                                                        tax purposes                         holdings instructions
                                                  for spouse and children
                                                                                          J-2 dependent status
                                                                                         for spouse and children                               Resident status                      W-4 state with-
                                                                                                                                              for tax purposes                      holdings form

                                                                                                                                              Individual taxation iden-              Check requests for
                                                                                                                                               tification number (ITIN)             international payees

                                                                                                                                                 Tax forms and
                                                                                                                                              completed examples

                                                                                                                                              CINTAX software
OISS Web Architecture
                                                                                                                                                   Homepage                                                                            Yale Events         A-Z Index         Search Results         OISS Events         Contact Us




 About OISS                                                                           Immigration                                                                                      Taxes & Legal Matters                    Programs                                  Living at Yale                          For Departments

     Welcome
                           Immigration    Update Your        Traveling                    F & J Visas    Other Visa Options        U.S. Permanent    Resources          Knowing          Other Legal                   Taxes                 Practical             Cultural           Campus Life     For Spouses and
     Staff                   Updates       Address                                                                                    Residence                        Your Rights         Issues                                            Matters              Adjustment                          Family Members
                                                                   Required                                     Short term
    Hours, Location,                                              Documents                                       visitors                      What is a                  Confidentiality        Housing disputes                              Newcomers              Getting to Know Yale
     & Directions                                                                                                                              green card?                   of records                                                          Resources                & New Haven
                                                                 Applying for                                   E-3 (Australian                                                                  Traffic violations
    Anual Reports                                                                                                                                                                                                                               Financial
                                                                  a new visa                                    citizens)+ C74                 How to obtain               Identity theft                                                                              Getting to Know
                                                                                                                                                                                                                                                Matters
                                                                                                                                                a green card                                     Arrests and                                                             Americans
    Contact Us                                                                                                  H-1B temporary
                                                                  Visa delay                                                                                                                     convictions                                    Helpful
                                                                                                                   workers                      How to obtain a                                                                                                        U.S. Academic Life
      International                                                                                                                                                                                                                             Services
                                                                                                                                               green card at Yale                                Public benefits                                                       Culture Shock
         Center                                                  Travel to Canada, Mexico,                      O-1 extradinoary
                                                                                                                                                                                                                                                    Healthcare
                                                                 and the adjacent islands                            ability
                                                                                                                                               Marrying a                                        Gettng married
                  About the
                                                                                                                Trade Nafta Status (TN)        U.S. citizen                                        in the U.S.                                  Emergency &
                   Center
                                                                 NSEERS/Special                                                                                                                                                                   Safety
                  Programming                                     registration                                  Graduates of U.S.              Diversity lottery                                                                                                                  Campus Life
                                                                                                                                                                                                 Hiring an attorney
                     Fellows                                                                                      universities                                                                                                                   Transportation                     Centers
                                                                 Travel in the U.S.                                                            Designated doctors                                                                                   & Travel
                  Scholars in                                                                                                                                                                                                                                                       Clubs &
                  Residence                                                                                                                    Consular processing                                                                                                               Organizations
                                                                                                                                                                                                                                                 Departing Yale
                                                                                                                                                 vs. adjustment
                                                                                                                                                                                                                                                                                 Religious Life
                                                                                                                                               Visa bulletin

                                                                                                                                               After green card



F-1 versus J-1   F-1 Students                 J-1 Students                            J-1 Scholars                                    Individual                           University Role                            OISS Events    Volunteer         English Language      Spouses and Partner     Orientation        Room
                                                                                                                                                                                                                                    Opportunities           Support              Programs             Programs       Reservations
                       Maintaing                    Maintaing                             J-1 Scholar                                           Tax regulatons                       Role of University
                      legal status                 legal status                           Categories                                           for internationals                                                               Community                   English Language
                                                                                                                                                                                         tax office
                                                                                                                                                                                                                                  Friends                        Support
                      Employment                   Extension of                            Maintaing                                           Filing your federal                   University Tax
                        options                     J-1 status                            legal status                                              tax return                          Office                             Thanksgiving                       One-on-One
                                                                                                                                                                                                                          Holidays at Home                   Conversations
                       Program                     Employment                             Extension of                                         Filing your state                     University International
                      extension                      options                               J-1 status                                              tax return                              Tax Office                       Mentor Program                   English Language
                      Program transfer                                                                                                                                                                                                                         Institute (ELI)
                                                   Health insurance                       Employment                                           Tax treaty                               W-4 federal
                      & change of level              requirement                            options                                             benefits                             withholdings form
                      Leave of absence             Changing                               Health insurance
                                                                                                                                               Dual status for                        W-4 federal with-
                                                   categories                               requirement
                                                                                                                                                tax purposes                         holdings instructions
                      Reinstatement
                                                   Program transfer                       Changing categories
                                                                                                                                                Resident status                      W-4 state with-
                      F-2 dependent status
                                                                                          Program transfer                                     for tax purposes                      holdings form
                      for spouse & children
                                                   Two year home country
                                                    residence requirment                  Two year home country                                Individual taxation iden-              Check requests for
                                                                                           residence requirment                                 tification number (ITIN)             international payees
                                                    J-2 dependent status
                                                   for spouse and children                                                                        Tax forms and
                                                                                           J-2 dependent status
                                                                                                                                               completed examples
                                                                                          for spouse and children
                                                                                                                                               CINTAX software
OISS Web Architecture
                                                                                                                                               Homepage                                                                                      Yale Events        A-Z Index           Search Results            OISS Events        Contact Us




 About OISS                                                         Immigration                                                                            Taxes & Legal Matters                       Programs                                Living at Yale               For Departments

     Welcome
                       Update Your       Traveling           Common Visas         Other Visa Options       U.S. Permanent                   Knowing          Other Legal                      Taxes             Arrival          Practical                   Health &           Campus Life                       Cultural
     Staff              Address                                                                               Residence                    Your Rights         Issues                                          Checklist         Matters                      Safety                                             Adjustment
                                               Required                                 Short term
     Hours &                                  Documents                                   visitors                                            Overview                  Housing disputes                                             Getting a                    Yale Health Plan           Campus Life              Getting to Know
    Directions                                                                                                          Overview                                                                                                      Yale ID                                                  Centers                  Americans
                                              Applying for                               E-3 (Australian                                                              Traffic violations                                                                          Spouse/Family
    Anual Reports                                                                                                      How to obtain                                                                                                 Email Accounts                                             Clubs &               U.S. Academic Life
                                               a new visa                                   citizens)                                         Identity theft                                                                                                        Healthcare
                                                                                                                       a Green Card                                                                                                    & Net ID                                              Organizations
    Contact Us                                                                                                                                                          Public benefits                                                                           Non-Yale Health                                     Culture Shock
                                                                                        O-1 extradinoary                                                                                                                             U.S. Social
                                              Visa delay                                                                                                                                                                                                            Insurance                Religious Life
                                                                                             ability                   Yale Sponsorship                                                                                             Security Card
      International
                                                                                                                        for Researchers
         Center                               Travel to Canada, Mexico,                 Trade Nafta Status (TN)                                                                                                                                                    Insurance                  Classes             Information for
                                                                                                                                                                                                                                    Banking
                                              and the adjacent islands                                                                                                                                                                                            Terminology                                      New Students
                                                                                                                      Yale Sponsorship
                  About the                                                             Graduates of U.S.                                                                                                                                                                                     Families &
                                                                                                                         for Faculty                Getting Started                                                                  Credit/Debit
                   Center                                                                 universities                                                                                                                                                           Medex: Travel                 Children
                                              NSEERS/Special                                                                                                                                                                            Cards
                                               registration                                                                                                                                                                                                       Assistance
                     Room                                                                                             Designated doctors          Yale International                                                                                                                                                    Before You
                  Reservation                                                                                                                         Tax Office                                                                     Housing                                                                           Leave Home
                                                                                                                                                                                                                                                                  Mental Health
                                              Travel in the U.S.                                                       Information Session
                  Scholars in                                                                                                                                                                                                       Setting Up Your                                                                           Medical &
                  Residence                                                                                                                                    CINTAX                                                                                              Dental &
                                                                                                                                                                                                                                      New Home                                                                                Dental Care
                                                                                                                                                                                                                                                                  Vision Care
     Web site                                                                                                                                       Determine Your                                                                                                                                                            Insurance
                                                                                                                                                                                                                                        Driving In
     Survey                                                                                                                                          Filing Status                                                                                               Pregnancy &
                                                                                                                                                                                                                                       Connecticut
                                                                                                                                                                                                                                                                  Childbirth                                                Money Matters
                                                                                                                                                          IRS Forms &                                                                Car Ownership
                                                                                                                                                          Publications                                                                                            Alternative
                                                                                                                                                                                                                                                                                                                                Housing
                                                                                                                                                                                                                                     Transportation               Healthcare
                                                                                                                                                                                                                                                                                                                              Information
                                                                                                                                                         CT State Tax                                                                   & Travel
F-1 versus J-1   F-1 Students                   J-1 Students                          J-1 Scholars            H-1B Temporary                             Information                                                                                              Personal Safety
                                                                                                                                                                                                                                                                                                                              International
                                                                                                                  Worker                                                                                                             Telephoning in                                                                           Driver Permit
                       Maintaing                       Maintaing                          J-1 Scholar                                                    Social Security                                                                 the U.S.                 Crisis Resources
                      legal status                    legal status                        Categories                                                        Refund
                                                                                                                                                                                                                                                                                                                               Spouses &
                                                                                                                                                                                                                                                                  Domestic Violence
                      Employment                                                                                                                                                                                                                                                                                                Children
                                                      Extension of                         Maintaing                                                      Deadlines &
                        options                        J-1 status                         legal status                                                     Resources
                                                                                                                                                                                                                                                  Arrival             Orientation            Preparing for       Visa Application
                       Program                        Employment                          Extension of
                                                                                                                                                                                                                                               Information             Programs                 Travel            & Information
                      extension                         options                            J-1 status
                                                                                                                                                                                                                                                      Clearing U.S.                                                       The F-1
                      Program transfer                Health insurance                    Employment              OISS Events      Hosting       English Language             For Spouses &           Email Groups         Volunteer                                                      When to
                                                                                                                                                                                                                                                      Immigration                                                      Student Visa
                      & change of level                 requirement                         options                                Program            Support                    Partners             & Newsletters                                                                        Arrive
                                                                                                                                                                                                                                                      Transportation                Booking Your                          The J-1
                      Leave of absence                 Changing                           Health insurance                  Community                                                                                                                 to New Haven                                                     Student Visa
                                                                                                                                                          Informal English                                English Conversation                                                         Flight
                                                       categories                           requirement                       Friends
                      Reinstatement                                                                                                                         Conversation                                        Partners                             Reporting to                                                     For F-1 Transfer
                                                                                                                                                                                                                                                                             Travel Documents
                                                      Program transfer                    Changing categories                                                                                                                                           OISS                                                             Students
                                                                                                                        Thanksgiving                      English as a Second                                     Community
                      F-2 dependent status                                                                                                                                                                                                                                   Packing Your Bags
                                                                                          Program transfer             Holidays at Home                     Language (ESL)                                          Friends                                                                                           For Canadian
                      for spouse & children
                                                       Two year home country                                                                                                                                                                                                                                            Students
                                                                                                                                                                                                                                                                            Surviving the Flight
                                                        residence requirment              Two year home country
                                                                                           residence requirment                                                                                                                                                             Departure Checklist                       Paying the
                                                       J-2 dependent status                                                                                                                                                                                                                                            SEVIS Fee
                                                      for spouse and children                                                                                                                                                               Graduate &
                                                                                           J-2 dependent status                                                                                                                                                                     OIS
                                                                                          for spouse and children                                                                                                                       Professional Schools
OISS Web Architecture
                                                                                                                                                    Homepage                                                                                      Yale Events          A-Z Index         Search Results              OISS Events          Contact Us




 About OISS                                                         Immigration                                                                                Taxes & Legal Matters                       Programs                                   Life at Yale                 For Departments

     Welcome
                    Update Your        Traveling    Visa Stamp &     Common          Employment            Other Visa     U.S. Permanent                                                          Taxes              Arrival          Practical                      Health &          Campus Life                       Cultural
     Staff                                                                                                  Options          Residence            Social Security       Housing disputes                            Checklist         Matters                         Safety                                            Adjustment
                     Address                            Status         Visas         Authorization
                                                                                                                                                     Number
     Hours &                                                                                          Short term                                                        Identity theft                                                    Getting a                                                                          Getting to Know
                                                                                                                              Overview                                                                                                                                   Yale Health Plan           Campus Life
    Directions                              Traveling Out-                                              visitors                                                                                                                           Yale ID                                                                             Americans
                                                                                                                                                  Public benefits                                                                                                                                     Centers
                                             side the U.S.                                                                                                                 Rights &                                                                                      Spouse/Family
     Statistics                                                                                   E-3 (Australian            How to obtain                                                                                                Email Accounts                                               Clubs &                  U.S. Academic Life
                                                                                                     citizens)                                    Traffic violations    Responsibilities                                                                                   Healthcare
                                           Travel to Canada, Mexico,                                                         a Green Card                                                                                                   & Net ID                                                Organizations
    Contact Us                                                                                                                                                                                                                                                           Non-Yale Health                                        Culture Shock
                                           and the adjacent islands                                                                                                        Legal Assistance                                               U.S. Social
                                                                                                 O-1 extradinoary                                                                                                                                                          Insurance                Religious Life
                                                                                                                             Yale Sponsorship                                                                                            Security Card
      International                                                                                   ability
                                           Study/Research Abroad                                                              for Researchers            Personal Compliance
         Center                                                                                                                                                                                                                                                           Insurance                  Classes
                                                                                                                                                                                                                                         Banking
                                                                                        Trade Nafta Status (TN)                                                                                                                                                          Terminology
                                           NSEERS/Special                                                                    Yale Sponsorship                                                 University
                   About the                                                                                                                                                                                                                                                                         Families &
                                            Registration                                         Graduates of U.S.              for Faculty                                                  Compliance                                   Credit/Debit
                    Center                                                                                                                                                                                                                                               Medex: Travel                Children
                                                                                                   universities                                                                                                                              Cards
                                                                                                                                                                                                                                                                          Assistance                                            Coming to Yale
                      Room                 Travel in the U.S.                                                                Designated doctors
                                                                                                                                                                              Federal Filing                                              Housing
                   Reservation
                                                                                                                                                                             (Non-Resident)                                                                              Mental Health
                                                                                                                              Information Session                                                                                                                                                                            Before You
                   Scholars in                                                                  On-Campus                                                                                                                                Setting Up Your
                   Residence         Visa Delay      Common Visas                               Employment                                                                    Federal Filing                                                                              Dental &                                          Leave Home
                                                                                                                                                                                                                                           New Home
                                                                                                                                                                               (Resident)                                                                                Vision Care
                                                                                                                                   Employment with                                                                                                                                                                   Overview
                             Your Immigra-           Renewing Your              Optional Practical Training                                                                                                                                  Driving In
    Give Feedback                                                                                                                   an International                                                                                                                     Pregnancy &
                              tion Status                Visa                                                                                                                Social Security                                                Connecticut                                                           Medical &
                                                                                                                                     Organization                                                                                                                         Childbirth
                                                                                       Curricular Practical                                                                     Refund                                                                                                                            Dental Care
                                 For Canadian         Applying                                                                                                                                                                            Car Ownership
                                   Citizens           for a Visa                            Training                               Economic Hardship                                                                                                                     Alternative                               Insurance
                                                                                                                                      Employment                             For Canadians                                                Transportation                 Healthcare
                                                                                                                                                                                                                                             & Travel                                                       Money Matters
F-1 versus J-1    F-1 Students                     J-1 Students                  J-1 Scholars                    H-1B                                                                                                                                                    Personal Safety
                                                                                                                                    Academic Training                         CT State Tax
                                                                                                              Temporary                                                                                                                                                                                             Housing
                                                                                                                                                                              Information                                                 Telephoning in
                       Maintaing                      Maintaing                       J-1 Scholar               Worker                                                                                                                                                   Crisis Resources                         Information
                                                                                                                                                                                                                                              the U.S.
                      legal status                   legal status                     Categories                                   Occasional Lecture
                                                                                                                                                                              Local Taxes                                                                                                                      International
                                                                                                                                                                                                                                                                         Domestic Violence
                      Employment                     Extension of                                                                                                                                                                                                                                              Driver Permit
                                                                                       Maintaing                                    J-2 Visa
                        options                       J-1 status                      legal status                                                                                                                                                                                                                Spouses &
                                                                                                                                                                             “Where’s my
                                                                                                                                   H-1B Visa                                   return?”                                                                                                                            Children
                       Program                       Employment                       Extension of
                      extension                        options                         J-1 status
                                                                                                                                                                                                                                                        Preparing for Travel                Arrival                             Applying to Yale
                      Program transfer               Health insurance                 Employment                     OISS Events       Hosting          English Language         For Spouses &            Email Groups          Volunteer                                                Information
                      & change of level                requirement                      options                                        Program               Support                Partners              & Newsletters                                     Overview
                                                                                                                                                                                                                                                                                       Overview
                      Leave of absence                Changing                        Health insurance                         Community                                                                                                              When to Arrive
                                                                                                                                                              Informal English                                 English Conversation
                                                      categories                        requirement                              Friends                                                                                                                                                                                             Information
                      Reinstatement                                                                                                                             Conversation                                         Partners                            Booking Your              Clearing U.S.                                    for New Yalies
                                                     Program transfer                 Changing categories                                                                                                                                                   Flight                 Immigration
                                                                                                                           Thanksgiving                      English as a Second                                          Community
                      F-2 dependent status
                                                                                       Program transfer                   Holidays at Home                     Language (ESL)                                               Friends                Travel Documents
                      for spouse & children
                                                      Two year home country                                                                                                                                                                                                        Transportation                  For New Students
                                                                                                                                                                                                                                                         Packing Your
                                                       residence requirment           Two year home country                                                                                                                                                                        to New Haven
                                                                                                                                                                                                           Extension for                                    Bags
                                                                                       residence requirment                                                                                                  Scholars
                                                       J-2 dependent status                                                                                                                                                                                 Surviving                Reporting to                  For New Scholars
                                                      for spouse and children                                             Overview                Dept. Application          Instructions for                                                               the Flight
                                                                                       J-2 dependent status                                                                                                                                                                             OISS
                                                                                                                                                    Instructions                 Scholars                  Maintaining
                                                                                      for spouse and children                                                                                                                                     Departure Checklist
                                                                                                                          Department                                                                       Legal Status
                                                                                                                           Overview               Prevailing Wage
What the heck is a Web Strategy?
Updating Content
Recognize Cycles
March and December Updates
                                                                                                                                                    Homepage                                                                                      Yale Events          A-Z Index         Search Results              OISS Events          Contact Us




 About OISS                                                         Immigration                                                                                Taxes & Legal Matters                       Programs                                   Life at Yale                 For Departments

     Welcome
                    Update Your        Traveling    Visa Stamp &     Common          Employment            Other Visa     U.S. Permanent                                                          Taxes              Arrival          Practical                      Health &          Campus Life                       Cultural
     Staff                                                                                                  Options          Residence            Social Security       Housing disputes                            Checklist         Matters                         Safety                                            Adjustment
                     Address                            Status         Visas         Authorization
                                                                                                                                                     Number
     Hours &                                                                                          Short term                                                        Identity theft                                                    Getting a                                                                          Getting to Know
                                                                                                                              Overview                                                                                                                                   Yale Health Plan           Campus Life
    Directions                              Traveling Out-                                              visitors                                                                                                                           Yale ID                                                                             Americans
                                                                                                                                                  Public benefits                                                                                                                                     Centers
                                             side the U.S.                                                                                                                 Rights &                                                                                      Spouse/Family
     Statistics                                                                                   E-3 (Australian            How to obtain                                                                                                Email Accounts                                               Clubs &                  U.S. Academic Life
                                                                                                     citizens)                                    Traffic violations    Responsibilities                                                                                   Healthcare
                                           Travel to Canada, Mexico,                                                         a Green Card                                                                                                   & Net ID                                                Organizations
    Contact Us                                                                                                                                                                                                                                                           Non-Yale Health                                        Culture Shock
                                           and the adjacent islands                                                                                                        Legal Assistance                                               U.S. Social
                                                                                                 O-1 extradinoary                                                                                                                                                          Insurance                Religious Life
                                                                                                                             Yale Sponsorship                                                                                            Security Card
      International                                                                                   ability
                                           Study/Research Abroad                                                              for Researchers            Personal Compliance
         Center                                                                                                                                                                                                                                                           Insurance                  Classes
                                                                                                                                                                                                                                         Banking
                                                                                        Trade Nafta Status (TN)                                                                                                                                                          Terminology
                                           NSEERS/Special                                                                    Yale Sponsorship                                                 University
                   About the                                                                                                                                                                                                                                                                         Families &
                                            Registration                                         Graduates of U.S.              for Faculty                                                  Compliance                                   Credit/Debit
                    Center                                                                                                                                                                                                                                               Medex: Travel                Children
                                                                                                   universities                                                                                                                              Cards
                                                                                                                                                                                                                                                                          Assistance                                            Coming to Yale
                      Room                 Travel in the U.S.                                                                Designated doctors
                                                                                                                                                                              Federal Filing                                              Housing
                   Reservation
                                                                                                                                                                             (Non-Resident)                                                                              Mental Health
                                                                                                                              Information Session                                                                                                                                                                            Before You
                   Scholars in                                                                  On-Campus                                                                                                                                Setting Up Your
                   Residence         Visa Delay      Common Visas                               Employment                                                                    Federal Filing                                                                              Dental &                                          Leave Home
                                                                                                                                                                                                                                           New Home
                                                                                                                                                                               (Resident)                                                                                Vision Care
                                                                                                                                   Employment with                                                                                                                                                                   Overview
                             Your Immigra-           Renewing Your              Optional Practical Training                                                                                                                                  Driving In
    Give Feedback                                                                                                                   an International                                                                                                                     Pregnancy &
                              tion Status                Visa                                                                                                                Social Security                                                Connecticut                                                           Medical &
                                                                                                                                     Organization                                                                                                                         Childbirth
                                                                                       Curricular Practical                                                                     Refund                                                                                                                            Dental Care
                                 For Canadian         Applying                                                                                                                                                                            Car Ownership
                                   Citizens           for a Visa                            Training                               Economic Hardship                                                                                                                     Alternative                               Insurance
                                                                                                                                      Employment                             For Canadians                                                Transportation                 Healthcare
                                                                                                                                                                                                                                             & Travel                                                       Money Matters
F-1 versus J-1    F-1 Students                     J-1 Students                  J-1 Scholars                    H-1B                                                                                                                                                    Personal Safety
                                                                                                                                    Academic Training                         CT State Tax
                                                                                                              Temporary                                                                                                                                                                                             Housing
                                                                                                                                                                              Information                                                 Telephoning in
                       Maintaing                      Maintaing                       J-1 Scholar               Worker                                                                                                                                                   Crisis Resources                         Information
                                                                                                                                                                                                                                              the U.S.
                      legal status                   legal status                     Categories                                   Occasional Lecture
                                                                                                                                                                              Local Taxes                                                                                                                      International
                                                                                                                                                                                                                                                                         Domestic Violence
                      Employment                     Extension of                                                                                                                                                                                                                                              Driver Permit
                                                                                       Maintaing                                    J-2 Visa
                        options                       J-1 status                      legal status                                                                                                                                                                                                                Spouses &
                                                                                                                                                                             “Where’s my
                                                                                                                                   H-1B Visa                                   return?”                                                                                                                            Children
                       Program                       Employment                       Extension of
                      extension                        options                         J-1 status
                                                                                                                                                                                                                                                        Preparing for Travel                Arrival                             Applying to Yale
                      Program transfer               Health insurance                 Employment                     OISS Events       Hosting          English Language         For Spouses &            Email Groups          Volunteer                                                Information
                      & change of level                requirement                      options                                        Program               Support                Partners              & Newsletters                                     Overview
                                                                                                                                                                                                                                                                                       Overview
                      Leave of absence                Changing                        Health insurance                         Community                                                                                                              When to Arrive
                                                                                                                                                              Informal English                                 English Conversation
                                                      categories                        requirement                              Friends                                                                                                                                                                                             Information
                      Reinstatement                                                                                                                             Conversation                                         Partners                            Booking Your              Clearing U.S.                                    for New Yalies
                                                     Program transfer                 Changing categories                                                                                                                                                   Flight                 Immigration
                                                                                                                           Thanksgiving                      English as a Second                                          Community
                      F-2 dependent status
                                                                                       Program transfer                   Holidays at Home                     Language (ESL)                                               Friends                Travel Documents
                      for spouse & children
                                                      Two year home country                                                                                                                                                                                                        Transportation                  For New Students
                                                                                                                                                                                                                                                         Packing Your
                                                       residence requirment           Two year home country                                                                                                                                                                        to New Haven
                                                                                                                                                                                                           Extension for                                    Bags
                                                                                       residence requirment                                                                                                  Scholars
                                                       J-2 dependent status                                                                                                                                                                                 Surviving                Reporting to                  For New Scholars
                                                      for spouse and children                                             Overview                Dept. Application          Instructions for                                                               the Flight
                                                                                       J-2 dependent status                                                                                                                                                                             OISS
                                                                                                                                                    Instructions                 Scholars                  Maintaining
                                                                                      for spouse and children                                                                                                                                     Departure Checklist
                                                                                                                          Department                                                                       Legal Status
                                                                                                                           Overview               Prevailing Wage
January Updates
                                                                                                                                                    Homepage                                                                                      Yale Events          A-Z Index         Search Results              OISS Events          Contact Us




 About OISS                                                         Immigration                                                                                Taxes & Legal Matters                       Programs                                   Life at Yale                 For Departments

     Welcome
                    Update Your        Traveling    Visa Stamp &     Common          Employment            Other Visa     U.S. Permanent                                                          Taxes              Arrival          Practical                      Health &          Campus Life                       Cultural
     Staff                                                                                                  Options          Residence            Social Security       Housing disputes                            Checklist         Matters                         Safety                                            Adjustment
                     Address                            Status         Visas         Authorization
                                                                                                                                                     Number
     Hours &                                                                                          Short term                                                        Identity theft                                                    Getting a                                                                          Getting to Know
                                                                                                                              Overview                                                                                                                                   Yale Health Plan           Campus Life
    Directions                              Traveling Out-                                              visitors                                                                                                                           Yale ID                                                                             Americans
                                                                                                                                                  Public benefits                                                                                                                                     Centers
                                             side the U.S.                                                                                                                 Rights &                                                                                      Spouse/Family
     Statistics                                                                                   E-3 (Australian            How to obtain                                                                                                Email Accounts                                               Clubs &                  U.S. Academic Life
                                                                                                     citizens)                                    Traffic violations    Responsibilities                                                                                   Healthcare
                                           Travel to Canada, Mexico,                                                         a Green Card                                                                                                   & Net ID                                                Organizations
    Contact Us                                                                                                                                                                                                                                                           Non-Yale Health                                        Culture Shock
                                           and the adjacent islands                                                                                                        Legal Assistance                                               U.S. Social
                                                                                                 O-1 extradinoary                                                                                                                                                          Insurance                Religious Life
                                                                                                                             Yale Sponsorship                                                                                            Security Card
      International                                                                                   ability
                                           Study/Research Abroad                                                              for Researchers            Personal Compliance
         Center                                                                                                                                                                                                                                                           Insurance                  Classes
                                                                                                                                                                                                                                         Banking
                                                                                        Trade Nafta Status (TN)                                                                                                                                                          Terminology
                                           NSEERS/Special                                                                    Yale Sponsorship                                                 University
                   About the                                                                                                                                                                                                                                                                         Families &
                                            Registration                                         Graduates of U.S.              for Faculty                                                  Compliance                                   Credit/Debit
                    Center                                                                                                                                                                                                                                               Medex: Travel                Children
                                                                                                   universities                                                                                                                              Cards
                                                                                                                                                                                                                                                                          Assistance                                            Coming to Yale
                      Room                 Travel in the U.S.                                                                Designated doctors
                                                                                                                                                                              Federal Filing                                              Housing
                   Reservation
                                                                                                                                                                             (Non-Resident)                                                                              Mental Health
                                                                                                                              Information Session                                                                                                                                                                            Before You
                   Scholars in                                                                  On-Campus                                                                                                                                Setting Up Your
                   Residence         Visa Delay      Common Visas                               Employment                                                                    Federal Filing                                                                              Dental &                                          Leave Home
                                                                                                                                                                                                                                           New Home
                                                                                                                                                                               (Resident)                                                                                Vision Care
                                                                                                                                   Employment with                                                                                                                                                                   Overview
                             Your Immigra-           Renewing Your              Optional Practical Training                                                                                                                                  Driving In
    Give Feedback                                                                                                                   an International                                                                                                                     Pregnancy &
                              tion Status                Visa                                                                                                                Social Security                                                Connecticut                                                           Medical &
                                                                                                                                     Organization                                                                                                                         Childbirth
                                                                                       Curricular Practical                                                                     Refund                                                                                                                            Dental Care
                                 For Canadian         Applying                                                                                                                                                                            Car Ownership
                                   Citizens           for a Visa                            Training                               Economic Hardship                                                                                                                     Alternative                               Insurance
                                                                                                                                      Employment                             For Canadians                                                Transportation                 Healthcare
                                                                                                                                                                                                                                             & Travel                                                       Money Matters
F-1 versus J-1    F-1 Students                     J-1 Students                  J-1 Scholars                    H-1B                                                                                                                                                    Personal Safety
                                                                                                                                    Academic Training                         CT State Tax
                                                                                                              Temporary                                                                                                                                                                                             Housing
                                                                                                                                                                              Information                                                 Telephoning in
                       Maintaing                      Maintaing                       J-1 Scholar               Worker                                                                                                                                                   Crisis Resources                         Information
                                                                                                                                                                                                                                              the U.S.
                      legal status                   legal status                     Categories                                   Occasional Lecture
                                                                                                                                                                              Local Taxes                                                                                                                      International
                                                                                                                                                                                                                                                                         Domestic Violence
                      Employment                     Extension of                                                                                                                                                                                                                                              Driver Permit
                                                                                       Maintaing                                    J-2 Visa
                        options                       J-1 status                      legal status                                                                                                                                                                                                                Spouses &
                                                                                                                                                                             “Where’s my
                                                                                                                                   H-1B Visa                                   return?”                                                                                                                            Children
                       Program                       Employment                       Extension of
                      extension                        options                         J-1 status
                                                                                                                                                                                                                                                        Preparing for Travel                Arrival                             Applying to Yale
                      Program transfer               Health insurance                 Employment                     OISS Events       Hosting          English Language         For Spouses &            Email Groups          Volunteer                                                Information
                      & change of level                requirement                      options                                        Program               Support                Partners              & Newsletters                                     Overview
                                                                                                                                                                                                                                                                                       Overview
                      Leave of absence                Changing                        Health insurance                         Community                                                                                                              When to Arrive
                                                                                                                                                              Informal English                                 English Conversation
                                                      categories                        requirement                              Friends                                                                                                                                                                                             Information
                      Reinstatement                                                                                                                             Conversation                                         Partners                            Booking Your              Clearing U.S.                                    for New Yalies
                                                     Program transfer                 Changing categories                                                                                                                                                   Flight                 Immigration
                                                                                                                           Thanksgiving                      English as a Second                                          Community
                      F-2 dependent status
                                                                                       Program transfer                   Holidays at Home                     Language (ESL)                                               Friends                Travel Documents
                      for spouse & children
                                                      Two year home country                                                                                                                                                                                                        Transportation                  For New Students
                                                                                                                                                                                                                                                         Packing Your
                                                       residence requirment           Two year home country                                                                                                                                                                        to New Haven
                                                                                                                                                                                                           Extension for                                    Bags
                                                                                       residence requirment                                                                                                  Scholars
                                                       J-2 dependent status                                                                                                                                                                                 Surviving                Reporting to                  For New Scholars
                                                      for spouse and children                                             Overview                Dept. Application          Instructions for                                                               the Flight
                                                                                       J-2 dependent status                                                                                                                                                                             OISS
                                                                                                                                                    Instructions                 Scholars                  Maintaining
                                                                                      for spouse and children                                                                                                                                     Departure Checklist
                                                                                                                          Department                                                                       Legal Status
                                                                                                                           Overview               Prevailing Wage
March Updates
                                                                                                                                                    Homepage                                                                                      Yale Events          A-Z Index         Search Results              OISS Events          Contact Us




 About OISS                                                         Immigration                                                                                Taxes & Legal Matters                       Programs                                   Life at Yale                 For Departments

     Welcome
                    Update Your        Traveling    Visa Stamp &     Common          Employment            Other Visa     U.S. Permanent                                                          Taxes              Arrival          Practical                      Health &          Campus Life                       Cultural
     Staff                                                                                                  Options          Residence            Social Security       Housing disputes                            Checklist         Matters                         Safety                                            Adjustment
                     Address                            Status         Visas         Authorization
                                                                                                                                                     Number
     Hours &                                                                                          Short term                                                        Identity theft                                                    Getting a                                                                          Getting to Know
                                                                                                                              Overview                                                                                                                                   Yale Health Plan           Campus Life
    Directions                              Traveling Out-                                              visitors                                                                                                                           Yale ID                                                                             Americans
                                                                                                                                                  Public benefits                                                                                                                                     Centers
                                             side the U.S.                                                                                                                 Rights &                                                                                      Spouse/Family
     Statistics                                                                                   E-3 (Australian            How to obtain                                                                                                Email Accounts                                               Clubs &                  U.S. Academic Life
                                                                                                     citizens)                                    Traffic violations    Responsibilities                                                                                   Healthcare
                                           Travel to Canada, Mexico,                                                         a Green Card                                                                                                   & Net ID                                                Organizations
    Contact Us                                                                                                                                                                                                                                                           Non-Yale Health                                        Culture Shock
                                           and the adjacent islands                                                                                                        Legal Assistance                                               U.S. Social
                                                                                                 O-1 extradinoary                                                                                                                                                          Insurance                Religious Life
                                                                                                                             Yale Sponsorship                                                                                            Security Card
      International                                                                                   ability
                                           Study/Research Abroad                                                              for Researchers            Personal Compliance
         Center                                                                                                                                                                                                                                                           Insurance                  Classes
                                                                                                                                                                                                                                         Banking
                                                                                        Trade Nafta Status (TN)                                                                                                                                                          Terminology
                                           NSEERS/Special                                                                    Yale Sponsorship                                                 University
                   About the                                                                                                                                                                                                                                                                         Families &
                                            Registration                                         Graduates of U.S.              for Faculty                                                  Compliance                                   Credit/Debit
                    Center                                                                                                                                                                                                                                               Medex: Travel                Children
                                                                                                   universities                                                                                                                              Cards
                                                                                                                                                                                                                                                                          Assistance                                            Coming to Yale
                      Room                 Travel in the U.S.                                                                Designated doctors
                                                                                                                                                                              Federal Filing                                              Housing
                   Reservation
                                                                                                                                                                             (Non-Resident)                                                                              Mental Health
                                                                                                                              Information Session                                                                                                                                                                            Before You
                   Scholars in                                                                  On-Campus                                                                                                                                Setting Up Your
                   Residence         Visa Delay      Common Visas                               Employment                                                                    Federal Filing                                                                              Dental &                                          Leave Home
                                                                                                                                                                                                                                           New Home
                                                                                                                                                                               (Resident)                                                                                Vision Care
                                                                                                                                   Employment with                                                                                                                                                                   Overview
                             Your Immigra-           Renewing Your              Optional Practical Training                                                                                                                                  Driving In
    Give Feedback                                                                                                                   an International                                                                                                                     Pregnancy &
                              tion Status                Visa                                                                                                                Social Security                                                Connecticut                                                           Medical &
                                                                                                                                     Organization                                                                                                                         Childbirth
                                                                                       Curricular Practical                                                                     Refund                                                                                                                            Dental Care
                                 For Canadian         Applying                                                                                                                                                                            Car Ownership
                                   Citizens           for a Visa                            Training                               Economic Hardship                                                                                                                     Alternative                               Insurance
                                                                                                                                      Employment                             For Canadians                                                Transportation                 Healthcare
                                                                                                                                                                                                                                             & Travel                                                       Money Matters
F-1 versus J-1    F-1 Students                     J-1 Students                  J-1 Scholars                    H-1B                                                                                                                                                    Personal Safety
                                                                                                                                    Academic Training                         CT State Tax
                                                                                                              Temporary                                                                                                                                                                                             Housing
                                                                                                                                                                              Information                                                 Telephoning in
                       Maintaing                      Maintaing                       J-1 Scholar               Worker                                                                                                                                                   Crisis Resources                         Information
                                                                                                                                                                                                                                              the U.S.
                      legal status                   legal status                     Categories                                   Occasional Lecture
                                                                                                                                                                              Local Taxes                                                                                                                      International
                                                                                                                                                                                                                                                                         Domestic Violence
                      Employment                     Extension of                                                                                                                                                                                                                                              Driver Permit
                                                                                       Maintaing                                    J-2 Visa
                        options                       J-1 status                      legal status                                                                                                                                                                                                                Spouses &
                                                                                                                                                                             “Where’s my
                                                                                                                                   H-1B Visa                                   return?”                                                                                                                            Children
                       Program                       Employment                       Extension of
                      extension                        options                         J-1 status
                                                                                                                                                                                                                                                        Preparing for Travel                Arrival                             Applying to Yale
                      Program transfer               Health insurance                 Employment                     OISS Events       Hosting          English Language         For Spouses &            Email Groups          Volunteer                                                Information
                      & change of level                requirement                      options                                        Program               Support                Partners              & Newsletters                                     Overview
                                                                                                                                                                                                                                                                                       Overview
                      Leave of absence                Changing                        Health insurance                         Community                                                                                                              When to Arrive
                                                                                                                                                              Informal English                                 English Conversation
                                                      categories                        requirement                              Friends                                                                                                                                                                                             Information
                      Reinstatement                                                                                                                             Conversation                                         Partners                            Booking Your              Clearing U.S.                                    for New Yalies
                                                     Program transfer                 Changing categories                                                                                                                                                   Flight                 Immigration
                                                                                                                           Thanksgiving                      English as a Second                                          Community
                      F-2 dependent status
                                                                                       Program transfer                   Holidays at Home                     Language (ESL)                                               Friends                Travel Documents
                      for spouse & children
                                                      Two year home country                                                                                                                                                                                                        Transportation                  For New Students
                                                                                                                                                                                                                                                         Packing Your
                                                       residence requirment           Two year home country                                                                                                                                                                        to New Haven
                                                                                                                                                                                                           Extension for                                    Bags
                                                                                       residence requirment                                                                                                  Scholars
                                                       J-2 dependent status                                                                                                                                                                                 Surviving                Reporting to                  For New Scholars
                                                      for spouse and children                                             Overview                Dept. Application          Instructions for                                                               the Flight
                                                                                       J-2 dependent status                                                                                                                                                                             OISS
                                                                                                                                                    Instructions                 Scholars                  Maintaining
                                                                                      for spouse and children                                                                                                                                     Departure Checklist
                                                                                                                          Department                                                                       Legal Status
                                                                                                                           Overview               Prevailing Wage
Updating Content
Re-architect Information
Letter Requests
Letter Requests

Web site Interactions                       Other Interactions                    Goals

                                            Front Desk Communication              Generate the Letters

                                            Telephone Consultations               Reduce Wait Times
  Driving in CT          Car Ownership
      page                    page          One-on-One with Advisors              Improve Customer
                                                                                  Satisfaction
                                            Request a Letter Flyer
                                                                                  Improve Staff Morale
                                            Orientation Sessions

     Banking                Traveling       Letter Request (Paper Form)
      page                    page



                                            Office Interactions


      Taxes               Leaving Yale      Look-up in Database
      page                   page
                                            Generate the Letter (cut-and-paste)

                                            Email Client
Instructions: Visit the office.
Letter Requests




                  Home




                     Requests        Events       Contact



                     Online Letter   Data
                    Request Forms    Merge


                                              Letters Ready
                                              for Pick-Up
Letter Requests
Updating Content
Writing for the Web
Write for the Web




                    Average time on site in 2010: 2 minutes 42 seconds

                    Average time on page in 2010: 1 minute 10 seconds
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accomplish tasks
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they want
What the heck is a Web Strategy?
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What the heck is a Web Strategy?

  • 2. 2,372 % total oiss web site visits April - May 2009 = 909 April - May 2011 = 22,467
  • 3. Web Designer Interaction Designer
  • 4. Types of Interactions Front desk One-on-one with advisors Telephone calls E-mail correspondence Informal conversations Web site Printed brochures Flyers Forms Fax Surveys Programs E-newsletters Listserv Facebook Training sessions Receptions Handouts Conferences Bookmarks
  • 5. Printed Brochure Front desk Bookmark Web site GOALS
  • 6. Email Invitation + Response Form = Excellent Reception
  • 7. OISS Communication Strategy February March April May June July August September New Students — Current Students Proposed Communications Web-based Communication Other Communication (email, print, etc.) PHASE I. PRE-VISA Email From Erin (include link to one of 4 different landing pages) New Student Instructions (4 different landing pages) New Student Web Form Financial Certification Form (& other docs. from schools/depts.) PHASE II. VISA I-20 or Ds-2019 Mailed Information for New Students Web site Visa Application Instructions Visa Status Information/Requirements PHASE III. PRE-ARRIVAL Information for New Students Web site Orientation Information and Sign-Ups Important Practical Matters (Housing, Immunizations, etc.) Preparing for Travel/Departure Checklist PHASE III. ARRIVAL Information for New Students Web and Print Arrival in the U.S. Information (I-94 form, transportation, etc.) Arrival Checklist Arrival in New Haven/Check-In Sign-up for OISS Programs/Communications Practical Matters (links to core OISS Web site) OISS Web site Living at Yale
  • 8. New Scholar Systems Common scenario Immigration Document Issued fsaAtlas Does the record meet visa requirements? OISS Web site Do we have required Is there an documents? FSA record? “Am I meeting requirements?” Does new Does record meet data need to visa requirements? be submitted to FSA? Scholar Xtender Is additional data needed from scholar or department? Are required documents attached? eScholar Department
  • 11. Home Topic 1 Topic 2 Topic 3
  • 14. Home Topic 1 Topic 2 Topic 3
  • 15. The OISS at Yale a web design story
  • 19. OISS Web Architecture OISS Homepage About OISS Admissions Info for Students & Scholars Search Visa & Immigration info Tax Info Info for Yale Departments Links New Student International Center Homepage Homepage Welcome Events Housing Resources Photo Gallery Handbook Spouses, Partners Welcome Events For Newcomers Photo Gallery & Families Taxes Homepage Forms Events Resources Links
  • 20. OISS Web Architecture OISS Homepage About OISS Admissions Info for Students & Scholars Search Visa & Immigration info Tax Info Info for Yale Departments Links New Student International Center Homepage Homepage Welcome Events Housing Resources Photo Gallery Handbook Spouses, Partners Welcome Events For Newcomers Photo Gallery & Families Taxes Homepage Forms Events Resources Links
  • 21. OISS Web Architecture Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Practical Matters Life at Yale International Center Welcome Newcomers Events and Immigration Update Your Traveling F & J Visas Other Visa Options U.S. Permanent Resources Knowing Other Legal Taxes Resources Programs Staff Updates Address Residence Your Rights Issues Getting to Know Yale Programming Required Short term What is a & New Haven Fellows Hours, Location, Documents visitors Confidentiality Housing disputes & Directions green card? of records Financial Matters Scholars in Applying for E-3 (Australian Traffic violations Contact Us citizens)+ C74 How to obtain Residence a new visa Identity theft Helpful Services a green card Arrests and H-1B temporary Room Statistics (?) Visa delay convictions Spouses, Partners, Reservations workers How to obtain a green card at Yale Children & Family Travel to Canada, Mexico, O-1 extradinoary Public benefits and the adjacent islands ability Healthcare Marrying a Gettng married Trade Nafta Status (TN) U.S. citizen in the U.S. NSEERS/Special Emergency & English Language Campus Life registration Graduates of U.S. Diversity lottery Safety Support Hiring an attorney universities Designated doctors Transportation English Conversation Travel in the U.S. & Travel Groups Consular processing vs. adjustment Departing Yale One-on-One F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars Conversations Visa bulletin Maintaing Maintaing J-1 Scholar English Language legal status legal status Categories After green card Institute (ELI) Employment Extension of Maintaing options J-1 status legal status Individual University Role Program Employment Extension of extension options J-1 status Tax regulatons Role of University Program transfer Health insurance Employment for internationals tax office & change of level requirement options Filing your federal University Tax Leave of absence Changing Health insurance tax return Office categories requirement Reinstatement Filing your state University International Changing categories tax return Tax Office Program transfer F-2 dependent status for spouse & children Program transfer Tax treaty W-4 federal Two year home country benefits withholdings form residence requirment Two year home country residence requirment Dual status for W-4 federal with- J-2 dependent status tax purposes holdings instructions for spouse and children J-2 dependent status for spouse and children Resident status W-4 state with- for tax purposes holdings form Individual taxation iden- Check requests for tification number (ITIN) international payees Tax forms and completed examples CINTAX software
  • 22. OISS Web Architecture Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Living at Yale For Departments Welcome Immigration Update Your Traveling F & J Visas Other Visa Options U.S. Permanent Resources Knowing Other Legal Taxes Practical Cultural Campus Life For Spouses and Staff Updates Address Residence Your Rights Issues Matters Adjustment Family Members Required Short term Hours, Location, Documents visitors What is a Confidentiality Housing disputes Newcomers Getting to Know Yale & Directions green card? of records Resources & New Haven Applying for E-3 (Australian Traffic violations Anual Reports Financial a new visa citizens)+ C74 How to obtain Identity theft Getting to Know Matters a green card Arrests and Americans Contact Us H-1B temporary Visa delay convictions Helpful workers How to obtain a U.S. Academic Life International Services green card at Yale Public benefits Culture Shock Center Travel to Canada, Mexico, O-1 extradinoary Healthcare and the adjacent islands ability Marrying a Gettng married About the Trade Nafta Status (TN) U.S. citizen in the U.S. Emergency & Center NSEERS/Special Safety Programming registration Graduates of U.S. Diversity lottery Campus Life Hiring an attorney Fellows universities Transportation Centers Travel in the U.S. Designated doctors & Travel Scholars in Clubs & Residence Consular processing Organizations Departing Yale vs. adjustment Religious Life Visa bulletin After green card F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars Individual University Role OISS Events Volunteer English Language Spouses and Partner Orientation Room Opportunities Support Programs Programs Reservations Maintaing Maintaing J-1 Scholar Tax regulatons Role of University legal status legal status Categories for internationals Community English Language tax office Friends Support Employment Extension of Maintaing Filing your federal University Tax options J-1 status legal status tax return Office Thanksgiving One-on-One Holidays at Home Conversations Program Employment Extension of Filing your state University International extension options J-1 status tax return Tax Office Mentor Program English Language Program transfer Institute (ELI) Health insurance Employment Tax treaty W-4 federal & change of level requirement options benefits withholdings form Leave of absence Changing Health insurance Dual status for W-4 federal with- categories requirement tax purposes holdings instructions Reinstatement Program transfer Changing categories Resident status W-4 state with- F-2 dependent status Program transfer for tax purposes holdings form for spouse & children Two year home country residence requirment Two year home country Individual taxation iden- Check requests for residence requirment tification number (ITIN) international payees J-2 dependent status for spouse and children Tax forms and J-2 dependent status completed examples for spouse and children CINTAX software
  • 23. OISS Web Architecture Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Living at Yale For Departments Welcome Update Your Traveling Common Visas Other Visa Options U.S. Permanent Knowing Other Legal Taxes Arrival Practical Health & Campus Life Cultural Staff Address Residence Your Rights Issues Checklist Matters Safety Adjustment Required Short term Hours & Documents visitors Overview Housing disputes Getting a Yale Health Plan Campus Life Getting to Know Directions Overview Yale ID Centers Americans Applying for E-3 (Australian Traffic violations Spouse/Family Anual Reports How to obtain Email Accounts Clubs & U.S. Academic Life a new visa citizens) Identity theft Healthcare a Green Card & Net ID Organizations Contact Us Public benefits Non-Yale Health Culture Shock O-1 extradinoary U.S. Social Visa delay Insurance Religious Life ability Yale Sponsorship Security Card International for Researchers Center Travel to Canada, Mexico, Trade Nafta Status (TN) Insurance Classes Information for Banking and the adjacent islands Terminology New Students Yale Sponsorship About the Graduates of U.S. Families & for Faculty Getting Started Credit/Debit Center universities Medex: Travel Children NSEERS/Special Cards registration Assistance Room Designated doctors Yale International Before You Reservation Tax Office Housing Leave Home Mental Health Travel in the U.S. Information Session Scholars in Setting Up Your Medical & Residence CINTAX Dental & New Home Dental Care Vision Care Web site Determine Your Insurance Driving In Survey Filing Status Pregnancy & Connecticut Childbirth Money Matters IRS Forms & Car Ownership Publications Alternative Housing Transportation Healthcare Information CT State Tax & Travel F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars H-1B Temporary Information Personal Safety International Worker Telephoning in Driver Permit Maintaing Maintaing J-1 Scholar Social Security the U.S. Crisis Resources legal status legal status Categories Refund Spouses & Domestic Violence Employment Children Extension of Maintaing Deadlines & options J-1 status legal status Resources Arrival Orientation Preparing for Visa Application Program Employment Extension of Information Programs Travel & Information extension options J-1 status Clearing U.S. The F-1 Program transfer Health insurance Employment OISS Events Hosting English Language For Spouses & Email Groups Volunteer When to Immigration Student Visa & change of level requirement options Program Support Partners & Newsletters Arrive Transportation Booking Your The J-1 Leave of absence Changing Health insurance Community to New Haven Student Visa Informal English English Conversation Flight categories requirement Friends Reinstatement Conversation Partners Reporting to For F-1 Transfer Travel Documents Program transfer Changing categories OISS Students Thanksgiving English as a Second Community F-2 dependent status Packing Your Bags Program transfer Holidays at Home Language (ESL) Friends For Canadian for spouse & children Two year home country Students Surviving the Flight residence requirment Two year home country residence requirment Departure Checklist Paying the J-2 dependent status SEVIS Fee for spouse and children Graduate & J-2 dependent status OIS for spouse and children Professional Schools
  • 24. OISS Web Architecture Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Life at Yale For Departments Welcome Update Your Traveling Visa Stamp & Common Employment Other Visa U.S. Permanent Taxes Arrival Practical Health & Campus Life Cultural Staff Options Residence Social Security Housing disputes Checklist Matters Safety Adjustment Address Status Visas Authorization Number Hours & Short term Identity theft Getting a Getting to Know Overview Yale Health Plan Campus Life Directions Traveling Out- visitors Yale ID Americans Public benefits Centers side the U.S. Rights & Spouse/Family Statistics E-3 (Australian How to obtain Email Accounts Clubs & U.S. Academic Life citizens) Traffic violations Responsibilities Healthcare Travel to Canada, Mexico, a Green Card & Net ID Organizations Contact Us Non-Yale Health Culture Shock and the adjacent islands Legal Assistance U.S. Social O-1 extradinoary Insurance Religious Life Yale Sponsorship Security Card International ability Study/Research Abroad for Researchers Personal Compliance Center Insurance Classes Banking Trade Nafta Status (TN) Terminology NSEERS/Special Yale Sponsorship University About the Families & Registration Graduates of U.S. for Faculty Compliance Credit/Debit Center Medex: Travel Children universities Cards Assistance Coming to Yale Room Travel in the U.S. Designated doctors Federal Filing Housing Reservation (Non-Resident) Mental Health Information Session Before You Scholars in On-Campus Setting Up Your Residence Visa Delay Common Visas Employment Federal Filing Dental & Leave Home New Home (Resident) Vision Care Employment with Overview Your Immigra- Renewing Your Optional Practical Training Driving In Give Feedback an International Pregnancy & tion Status Visa Social Security Connecticut Medical & Organization Childbirth Curricular Practical Refund Dental Care For Canadian Applying Car Ownership Citizens for a Visa Training Economic Hardship Alternative Insurance Employment For Canadians Transportation Healthcare & Travel Money Matters F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars H-1B Personal Safety Academic Training CT State Tax Temporary Housing Information Telephoning in Maintaing Maintaing J-1 Scholar Worker Crisis Resources Information the U.S. legal status legal status Categories Occasional Lecture Local Taxes International Domestic Violence Employment Extension of Driver Permit Maintaing J-2 Visa options J-1 status legal status Spouses & “Where’s my H-1B Visa return?” Children Program Employment Extension of extension options J-1 status Preparing for Travel Arrival Applying to Yale Program transfer Health insurance Employment OISS Events Hosting English Language For Spouses & Email Groups Volunteer Information & change of level requirement options Program Support Partners & Newsletters Overview Overview Leave of absence Changing Health insurance Community When to Arrive Informal English English Conversation categories requirement Friends Information Reinstatement Conversation Partners Booking Your Clearing U.S. for New Yalies Program transfer Changing categories Flight Immigration Thanksgiving English as a Second Community F-2 dependent status Program transfer Holidays at Home Language (ESL) Friends Travel Documents for spouse & children Two year home country Transportation For New Students Packing Your residence requirment Two year home country to New Haven Extension for Bags residence requirment Scholars J-2 dependent status Surviving Reporting to For New Scholars for spouse and children Overview Dept. Application Instructions for the Flight J-2 dependent status OISS Instructions Scholars Maintaining for spouse and children Departure Checklist Department Legal Status Overview Prevailing Wage
  • 27. March and December Updates Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Life at Yale For Departments Welcome Update Your Traveling Visa Stamp & Common Employment Other Visa U.S. Permanent Taxes Arrival Practical Health & Campus Life Cultural Staff Options Residence Social Security Housing disputes Checklist Matters Safety Adjustment Address Status Visas Authorization Number Hours & Short term Identity theft Getting a Getting to Know Overview Yale Health Plan Campus Life Directions Traveling Out- visitors Yale ID Americans Public benefits Centers side the U.S. Rights & Spouse/Family Statistics E-3 (Australian How to obtain Email Accounts Clubs & U.S. Academic Life citizens) Traffic violations Responsibilities Healthcare Travel to Canada, Mexico, a Green Card & Net ID Organizations Contact Us Non-Yale Health Culture Shock and the adjacent islands Legal Assistance U.S. Social O-1 extradinoary Insurance Religious Life Yale Sponsorship Security Card International ability Study/Research Abroad for Researchers Personal Compliance Center Insurance Classes Banking Trade Nafta Status (TN) Terminology NSEERS/Special Yale Sponsorship University About the Families & Registration Graduates of U.S. for Faculty Compliance Credit/Debit Center Medex: Travel Children universities Cards Assistance Coming to Yale Room Travel in the U.S. Designated doctors Federal Filing Housing Reservation (Non-Resident) Mental Health Information Session Before You Scholars in On-Campus Setting Up Your Residence Visa Delay Common Visas Employment Federal Filing Dental & Leave Home New Home (Resident) Vision Care Employment with Overview Your Immigra- Renewing Your Optional Practical Training Driving In Give Feedback an International Pregnancy & tion Status Visa Social Security Connecticut Medical & Organization Childbirth Curricular Practical Refund Dental Care For Canadian Applying Car Ownership Citizens for a Visa Training Economic Hardship Alternative Insurance Employment For Canadians Transportation Healthcare & Travel Money Matters F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars H-1B Personal Safety Academic Training CT State Tax Temporary Housing Information Telephoning in Maintaing Maintaing J-1 Scholar Worker Crisis Resources Information the U.S. legal status legal status Categories Occasional Lecture Local Taxes International Domestic Violence Employment Extension of Driver Permit Maintaing J-2 Visa options J-1 status legal status Spouses & “Where’s my H-1B Visa return?” Children Program Employment Extension of extension options J-1 status Preparing for Travel Arrival Applying to Yale Program transfer Health insurance Employment OISS Events Hosting English Language For Spouses & Email Groups Volunteer Information & change of level requirement options Program Support Partners & Newsletters Overview Overview Leave of absence Changing Health insurance Community When to Arrive Informal English English Conversation categories requirement Friends Information Reinstatement Conversation Partners Booking Your Clearing U.S. for New Yalies Program transfer Changing categories Flight Immigration Thanksgiving English as a Second Community F-2 dependent status Program transfer Holidays at Home Language (ESL) Friends Travel Documents for spouse & children Two year home country Transportation For New Students Packing Your residence requirment Two year home country to New Haven Extension for Bags residence requirment Scholars J-2 dependent status Surviving Reporting to For New Scholars for spouse and children Overview Dept. Application Instructions for the Flight J-2 dependent status OISS Instructions Scholars Maintaining for spouse and children Departure Checklist Department Legal Status Overview Prevailing Wage
  • 28. January Updates Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Life at Yale For Departments Welcome Update Your Traveling Visa Stamp & Common Employment Other Visa U.S. Permanent Taxes Arrival Practical Health & Campus Life Cultural Staff Options Residence Social Security Housing disputes Checklist Matters Safety Adjustment Address Status Visas Authorization Number Hours & Short term Identity theft Getting a Getting to Know Overview Yale Health Plan Campus Life Directions Traveling Out- visitors Yale ID Americans Public benefits Centers side the U.S. Rights & Spouse/Family Statistics E-3 (Australian How to obtain Email Accounts Clubs & U.S. Academic Life citizens) Traffic violations Responsibilities Healthcare Travel to Canada, Mexico, a Green Card & Net ID Organizations Contact Us Non-Yale Health Culture Shock and the adjacent islands Legal Assistance U.S. Social O-1 extradinoary Insurance Religious Life Yale Sponsorship Security Card International ability Study/Research Abroad for Researchers Personal Compliance Center Insurance Classes Banking Trade Nafta Status (TN) Terminology NSEERS/Special Yale Sponsorship University About the Families & Registration Graduates of U.S. for Faculty Compliance Credit/Debit Center Medex: Travel Children universities Cards Assistance Coming to Yale Room Travel in the U.S. Designated doctors Federal Filing Housing Reservation (Non-Resident) Mental Health Information Session Before You Scholars in On-Campus Setting Up Your Residence Visa Delay Common Visas Employment Federal Filing Dental & Leave Home New Home (Resident) Vision Care Employment with Overview Your Immigra- Renewing Your Optional Practical Training Driving In Give Feedback an International Pregnancy & tion Status Visa Social Security Connecticut Medical & Organization Childbirth Curricular Practical Refund Dental Care For Canadian Applying Car Ownership Citizens for a Visa Training Economic Hardship Alternative Insurance Employment For Canadians Transportation Healthcare & Travel Money Matters F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars H-1B Personal Safety Academic Training CT State Tax Temporary Housing Information Telephoning in Maintaing Maintaing J-1 Scholar Worker Crisis Resources Information the U.S. legal status legal status Categories Occasional Lecture Local Taxes International Domestic Violence Employment Extension of Driver Permit Maintaing J-2 Visa options J-1 status legal status Spouses & “Where’s my H-1B Visa return?” Children Program Employment Extension of extension options J-1 status Preparing for Travel Arrival Applying to Yale Program transfer Health insurance Employment OISS Events Hosting English Language For Spouses & Email Groups Volunteer Information & change of level requirement options Program Support Partners & Newsletters Overview Overview Leave of absence Changing Health insurance Community When to Arrive Informal English English Conversation categories requirement Friends Information Reinstatement Conversation Partners Booking Your Clearing U.S. for New Yalies Program transfer Changing categories Flight Immigration Thanksgiving English as a Second Community F-2 dependent status Program transfer Holidays at Home Language (ESL) Friends Travel Documents for spouse & children Two year home country Transportation For New Students Packing Your residence requirment Two year home country to New Haven Extension for Bags residence requirment Scholars J-2 dependent status Surviving Reporting to For New Scholars for spouse and children Overview Dept. Application Instructions for the Flight J-2 dependent status OISS Instructions Scholars Maintaining for spouse and children Departure Checklist Department Legal Status Overview Prevailing Wage
  • 29. March Updates Homepage Yale Events A-Z Index Search Results OISS Events Contact Us About OISS Immigration Taxes & Legal Matters Programs Life at Yale For Departments Welcome Update Your Traveling Visa Stamp & Common Employment Other Visa U.S. Permanent Taxes Arrival Practical Health & Campus Life Cultural Staff Options Residence Social Security Housing disputes Checklist Matters Safety Adjustment Address Status Visas Authorization Number Hours & Short term Identity theft Getting a Getting to Know Overview Yale Health Plan Campus Life Directions Traveling Out- visitors Yale ID Americans Public benefits Centers side the U.S. Rights & Spouse/Family Statistics E-3 (Australian How to obtain Email Accounts Clubs & U.S. Academic Life citizens) Traffic violations Responsibilities Healthcare Travel to Canada, Mexico, a Green Card & Net ID Organizations Contact Us Non-Yale Health Culture Shock and the adjacent islands Legal Assistance U.S. Social O-1 extradinoary Insurance Religious Life Yale Sponsorship Security Card International ability Study/Research Abroad for Researchers Personal Compliance Center Insurance Classes Banking Trade Nafta Status (TN) Terminology NSEERS/Special Yale Sponsorship University About the Families & Registration Graduates of U.S. for Faculty Compliance Credit/Debit Center Medex: Travel Children universities Cards Assistance Coming to Yale Room Travel in the U.S. Designated doctors Federal Filing Housing Reservation (Non-Resident) Mental Health Information Session Before You Scholars in On-Campus Setting Up Your Residence Visa Delay Common Visas Employment Federal Filing Dental & Leave Home New Home (Resident) Vision Care Employment with Overview Your Immigra- Renewing Your Optional Practical Training Driving In Give Feedback an International Pregnancy & tion Status Visa Social Security Connecticut Medical & Organization Childbirth Curricular Practical Refund Dental Care For Canadian Applying Car Ownership Citizens for a Visa Training Economic Hardship Alternative Insurance Employment For Canadians Transportation Healthcare & Travel Money Matters F-1 versus J-1 F-1 Students J-1 Students J-1 Scholars H-1B Personal Safety Academic Training CT State Tax Temporary Housing Information Telephoning in Maintaing Maintaing J-1 Scholar Worker Crisis Resources Information the U.S. legal status legal status Categories Occasional Lecture Local Taxes International Domestic Violence Employment Extension of Driver Permit Maintaing J-2 Visa options J-1 status legal status Spouses & “Where’s my H-1B Visa return?” Children Program Employment Extension of extension options J-1 status Preparing for Travel Arrival Applying to Yale Program transfer Health insurance Employment OISS Events Hosting English Language For Spouses & Email Groups Volunteer Information & change of level requirement options Program Support Partners & Newsletters Overview Overview Leave of absence Changing Health insurance Community When to Arrive Informal English English Conversation categories requirement Friends Information Reinstatement Conversation Partners Booking Your Clearing U.S. for New Yalies Program transfer Changing categories Flight Immigration Thanksgiving English as a Second Community F-2 dependent status Program transfer Holidays at Home Language (ESL) Friends Travel Documents for spouse & children Two year home country Transportation For New Students Packing Your residence requirment Two year home country to New Haven Extension for Bags residence requirment Scholars J-2 dependent status Surviving Reporting to For New Scholars for spouse and children Overview Dept. Application Instructions for the Flight J-2 dependent status OISS Instructions Scholars Maintaining for spouse and children Departure Checklist Department Legal Status Overview Prevailing Wage
  • 32. Letter Requests Web site Interactions Other Interactions Goals Front Desk Communication Generate the Letters Telephone Consultations Reduce Wait Times Driving in CT Car Ownership page page One-on-One with Advisors Improve Customer Satisfaction Request a Letter Flyer Improve Staff Morale Orientation Sessions Banking Traveling Letter Request (Paper Form) page page Office Interactions Taxes Leaving Yale Look-up in Database page page Generate the Letter (cut-and-paste) Email Client Instructions: Visit the office.
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