Workshop mastery secrets

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Table Of Contents
Foreword
Chapter 1:
Workshop Basics
Chapter 2:
Define Goals
Chapter 3:
Determine Attendees And Location
Chapter 4:
Create Agenda And Follow Up Plan
Chapter 5:
Get People Involved During The Workshop
Chapter 6:
Let Your Creativity Shine
Wrapping Up

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Foreword
Workshops are amazing for brainstorming, interactive learning,
building relationships and problem solving. To reap the rewards
from a workshop it is crucial that it is well planned. Get the info here..
Workshop Mastery Secrets
How To Run A Successful Training Workshop

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Chapter 1:
Workshop Basics
Synopsis
Prior to the workshop it is essential that the organization have a clear
goal - is the workshop being run as a team building exercise or a
training activity? Decisions have to then be made as to who will
attend. Knowing precisely who will attend directly relates to the
objective.

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Intro
To be successful the choice of the location for the workshop must be
correct. The size of the group attending will determine the sort of
facility to be looked for.
Thought needs to go to the logistics and practical details of the
workshop like the visibility of any visual aids and whether or not the
location can support any technology that could have to be used.
Consideration needs to be given to organizing accommodations for
individuals attending from afar, the catering facilities offered and if
the venue has appropriate spaces available for breakout sessions.
Once the primary objective and attendees have been ascertained it
will be essential to develop outlines of how to accomplish the
workshop goal.
Thought has to be put into the main points to discuss and then each
major point broken down into details and the visual aids listed that
will be necessary for each point.
Consideration then has to be given to which discussion points will be
raised when and which activities will be held when and how much
time will be allocated to each.
The only way to determine how successful the workshop was is to
have a feedback plan. A questionnaire must be devised to give to all

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participants and there needs to be time to share their feelings on how
well it went.
Getting everybody involved is the key to success. Everybody needs to
participate and keeping groups little will help individuals to be able to
contribute better.
Measured planning and attention to detail will ensure workshop
success.

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Chapter 2:
Define Goals
Synopsis
Workshops have to be valuable experiences for everybody who
attends. A lot of workshops are a waste of time because there's no
clear goal kept at the centre of discussion and attendees come away
from the workshop questioning what it was all about or what its
purpose was. Without this clear goal there's no real point in getting
individuals together to attend a workshop.
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What Are The Goals
Each workshop has to have a clearly defined goal. The goal is the
desired outcome that the organization envisions, plans and commits
to achieve. The reasons behind organizing a workshop might be
many and various.
It might be that an organization wants to focus on its recruitment
procedure. Other businesses might need to undertake some team
building activities for newly formed teams. Another reason could be
to teach better organizational skills to a section of the staff.
The workshop organizer has to define the workshop goals that
represent the intended outcomes of the workshop and are aligned to
the participant’s needs and interests.
It is important to define at least two goals; one goal that focuses on
the workshop content and one goal that focuses on taking actions.
Coupled with this it is important to identify objectives for each
session of the workshop, the objectives being the steps leading to
accomplishing goals.
Thought has to be given to what it is the organization wants the
participants to know at the end of the session. Once that is known it
is possible to form well constructed goals.

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With well defined goals the presenter of the workshop may organize
appropriate challenges for the participants, challenges that will direct
and motivate their learning.
It is crucial to remember that the work shop goals are not the same as
the workshop objectives. The objectives are the steps to
accomplishing the workshop goals.
Each element of the workshop is an objective aimed at accomplishing
the workshop goals. A workshop with clearly defined goals is on track
to being successful.

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Chapter 3:
Determine Attendees And Location
Synopsis
Once an organization has established that it needs to organize a
workshop there has to be time allocated to establishing the precise
reason why it is felt that a workshop is necessary..

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Planning
Thought has to be given to what has to be developed within an
organization or what needs to be addressed and improved. When
that has been ascertained it's possible to give consideration to which
personnel ought to attend the workshop in order to benefit from it.
If the proposed number of workshop attendees has been established
then the next item to be addressed is the location of the venue for the
workshop.
Personnel ought to only attend workshops that are relevant to them
and the work that they're doing. Nothing will be gained by issuing
blanket attendance request to task specific or skill specific workshops.
Staff whose sphere of interest isn't part of the proposed workshop
parameters will only become bored and dissatisfied and not only that
they have been removed from their work station and production will
suffer by their absence from work to attend a meaningless workshop.
From time to time there will be particular workshops that are
pertinent to all staff members but commonly that is not the case.
Once the total number of attendees of a proposed workshop has been
determined then it's possible to give consideration to finding an
appropriate venue.

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Somewhere will have to be found that will accommodate all attendees
in an acceptable manner. The size of the venue is crucial for whilst
too small a venue will obviously be unsuitable so too will be too large
a space.
As most workshops incorporate sessions involving group work the
proposed venue has to be able to have spaces where groups could
adjourn to. Thought will have to be given to how suitable or
otherwise a venue will be to supporting essential technology for the
workshop.
Consideration will have to be given to basic logistics like accessibility
to the venue and car parking, along with provision for such basics as
food and beverages and sufficient bathroom facilities for the number
of attendees.

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Chapter 4:
Create Agenda And Follow Up Plan
Synopsis
Organizing a successful workshop takes a good deal of really careful
planning and a considerable amount of time. Whilst all personnel are
busy and it could seem that the workshop is detracting from
productivity, nothing could be further from the truth.

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The Agenda
A successful workshop ought to lead to bettered morale and
production and the raising of skill and performance levels. Failure to
plan for success will mean the loss of potential.
Having established the significance of there being a workshop and
establishing its goal the workshop organizer has to give careful
attention to the formulation of an agenda and a follow up plan.
Recognizing the goal of the workshop the organizer needs to develop
a list of discussion subjects for the workshop. They ought to be
sequenced in a logical way and ranked in significance. Points to come
from the discussion topics can then be formulated.
The next consideration is working out the time allocation for every
point. This is critical so that any supporting visual aid material may
be sought and researched to ensure that it can fit into the allocated
time slot.
Thought will have to be given to allowing time at the beginning for ice
breakers and time given at the end to receive feedback from the
attendees.
Bearing all those points in mind an agenda covering all realms for
development ought to then be drawn up ensuring that the workshop
may fit into its allocated time slot.
It is not possible to assess how successful or otherwise any workshop
has been unless there has been feedback from the workshop

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attendees. Bearing that point in mind the workshop organizer has to
formulate a follow up plan.
This normally consists of a questionnaire to determine the value of
the workshop to the attendees. Time needs to be allowed so that
attendees may voice their opinions about the workshop and how
effective or otherwise it could have been.
Assessments of staff performance later will also indicate how valuable
the workshop had been.

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Chapter 5:
Get People Involved During The Workshop
Synopsis
In order for a workshop to be successful there has to have been
opportunity for the all attendees to have participated in an interactive
way. If this doesn't occur then there has not been a workshop
organized at all and the attendees have been at a lecture.

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Getting People Involved
Whilst some staff might gain from being in a lecture situation there's
a very good chance that other people will day dream, doodle, text or
in other ways fail to be alert and receptive to the goal of the
workshop.
So the underlying job for all workshop organizers is to plan for them
to be interactive. Because unless all attendees gain from the
workshop then the workshop has been a disservice to the
organization as valuable production and service time will have been
lost.
Some staff will attend and take part in workshops willingly whilst
other people are intimidated and uncomfortable in workshop
settings. It's the role of the workshop organizer to come up with ideas
and ways to put this latter group at ease so that they may participate
well.
One really common technique that works well to put individuals at
ease with one another is the employment of icebreakers at the
beginning of the session. The funny and non challenging activities
typically manage to get staff to relax and to feel more comfortable
being with one another.

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It is a great idea to ensure that all group work is organized into small
groups. Big groups may be threatening to certain staff members and
some will not contribute well in such settings. Making the groups
littler encourages the shy members to participate.
Another way of ensuring that individuals remain involved and are
actively participating in the workshop is to allocate particular tasks to
each group member.
Such tasks could include recorder, time keeper, reporter etc. The
organizer should arrange to ensure that all groups get a chance to
report to the entire workshop. The organizer ought to likewise
indicate that they value receiving the ideas and thoughts of the
attendees.

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Chapter 6:
Let Your Creativity Shine
Synopsis
Nowhere is it stipulated that workshops have to be conducted in a
particular way although most often are. Workshops are an extremely
flexible and effective technique for training, learning, developing,
changing methodology, tem building, problem solving and virtually
any organizational challenges.

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Be Creative
It is possible for an organizer to run a workshop anyway they wish.
The options are as wide as the organizer’s imagination. The
incorporation of different activities, materials and challenges may
help to increase variety and to maintain interest and involvement.
Attendees may be more readily engaged if the organizer contacts the
attendees before the workshop to assess what their needs are.
Organizers and presenters ought to try to tailor the content and
structure of the workshop for the particular situation and not simply
use the shelf formats.
Unless there's a good reason for using laptops and projectors
delegates ought to use flip chart paper and colored maker pens and
hang the sheets around the walls. This enables the attendees to be
more dynamic and creative than modern technology media does.
Organizers ought to encourage people to utilize creative methods that
are appropriate for their personal style and their learning style.
Visual, spatial, creative individuals enjoy working with flip charts,
colors and post it notes etc.
Individuals centered individuals and teams enjoy human interaction
involving role plays, discussions, and mutual interviews. Logical,

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numerate and process oriented individuals are happier working with
more structured planning tools and computers.
Considering the needs of the attendees and being creative will greatly
assist workshop success.

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Wrapping Up
Workshop organizers will be faced with having to deal with attendees
who have participated in workshops previously. Indeed a few
seasoned staff members will no doubt have had to attend numerous
workshops and could even be quite negative attending a workshop.
Staff attitudes are known and it is up to the workshop organizer and
presenter to come up challenges and to ring he changes to ensure that
all attendees have a favorable experience at the workshop and gain
from it and that as such the workshop is successful.
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