Writing Formal Letters-1.pdf .all information
- 2. Formal Letter Writing Prepared By Sajida Abdul Aziz
- 3. Content Definition of Letter Types of Letter Writing Difference Between Formal and Informal Letter Definition of Formal Letters How To Formatting A Formal Letter Sample Formal Letter
- 4. Definition of Letter A letter is a written message that can be handwritten or printed on paper. It is usually sent to the recipient via mail or post in an envelope. Any such message that is transferred via post is a letter, a written conversation between two parties.
- 5. Types of Letter Writing Letter writing can be classified into two types: Informal Letters Formal Letters
- 6. Formal Letter Informal Letter A formal letter is a letter, written in formal language, in the stipulated format, for official purpose. A letter written in an friendly manner, to someone you are familiar with, is called informal letter. Definition of Formal & Informal Letters
- 7. Formal Letter Informal Letter Letter of Enquiry. Order Letter. Letter of Complaint. Reply to a Letter of Complaint. Promotion Letter. Sales Letters. Recovery Letters. Inviting a friend for a ceremony say for a birthday Calling a friend for a trip or holiday Apology letter Congratulating a friend for his success or achievement Writing just to ask for the well-being of a person Invitation for a marriage Asking help from someone Types of Formal & Informal Letters
- 8. Difference Between Formal and Informal Letter BASIS FOR COMPARISON FORMAL LETTER INFORMAL LETTER Meaning A formal letter is a letter, written in formal language, in the stipulated format, for official purpose. A letter written in an friendly manner, to someone you are familiar with, is called informal letter. Objective Professional Communication Personal Communication Format Written in prescribed format only. No prescribed format. Written in First person - Business letters, third person - others. First, second or third person. Written to Business, college/institute, employer, organizations, etc. Friends, family, acquaintances etc. Voice Passive Active Sentences Long and complex Short and simple Size Concise Large or concise Contractions and Abbreviations Avoided Used
- 9. Definition of Formal Letters A formal letter is any letter written in the professional language, with a prescribed format for a formal purpose, i.e. it can be a recommendation letter, enquiry letter, complaint letter, cover letter and so on. All business letters are formal. Such letters are used for a variety of reasons like a formal invitation, proposal, reference, making a complaint or inquiry, applying for a job.
- 10. • Heading • Inside Address • Subject • Salutation • Body • Closing and Signature Here are a few formatting tips: How To Formatting A Formal Letter
- 11. While writing a formal letter one should keep in mind the following things: It should be in specified format. It should avoid the use of unnecessary words. It should be straight to the point. It should be relevant and objective. It should be complex and thorough. It should be polite, even if it is a complaint letter. It should be free from any mistakes, i.e. grammatical or spelling.
- 12. Heading The heading consists of your address (but not your name) and the date. Telephone numbers and email addresses are not usually included here, but they are acceptable. Using block format, the heading goes in the top left-hand corner of the page. 123 Elm Ave. Trussville, ON M1N 2P3 November 23, 2008
- 13. The inside address consists of the name and address of the person to whom you are writing. You should try to address the formal letter to a specific person, but if you do not know his or her name, at least try to include his or her title. This address is usually placed four or five lines below the heading. Inside Address
- 14. Skip one line after the inside address and then type the salutation. Your choice of salutation depends on whether or not you know the intended recipient of the formal letter. Salutations The most usual greetings are….. Dear Dear Sir or Madam: Ms. Dr.
- 15. Body Skip one line after the salutation and begin typing the body of the formal letter. This is the main part of the letter. Keep in mind the rules outlined above regarding brevity and coherence. It is best to use short, clear, logical paragraphs to state your business.
- 16. Closing and Signature Yours sincerely, This is the end of the letter. Skip one line after the last paragraph of the body of the letter. Only the first word of the closing should be capitalized. It is punctuated with a comma. Leave several lines after the closing and type your signature. Your actual handwritten signature is to be inserted between these two printed lines.