Writing Memos: Content and Design
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Memos should be used for detailed or sensitive information that is not suitable for email. A memo should state its purpose upfront, either stating what information it provides or what it does. It then fulfills this purpose in the body, which can be broken into subsections if long, and concludes by summarizing key points and indicating who to contact with questions. Memos also have a conventional visual format with headings, blocks of text, and white space for readability, as well as a label indicating it is a memo.
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![State purpose of memo first, and be direct:
• The purpose of this memo is…
• This memo [does X]…(provides requested
information, provides recommendations, outlines a
problem, etc.)
• In response to your request, this memo [does X].
Introduction](https://image.slidesharecdn.com/writing-memoscontent-design-150903173603-lva1-app6892/85/Writing-Memos-Content-and-Design-4-320.jpg)
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Writing Memos: Content and Design
- 1. Writing Memos Content & Document Design
- 2. USE MEMOS… • For information too detailed or complicated for simple email. • For confidential/sensitive information.
- 3. Memo Content
- 4. State purpose of memo first, and be direct: • The purpose of this memo is… • This memo [does X]…(provides requested information, provides recommendations, outlines a problem, etc.) • In response to your request, this memo [does X]. Introduction
- 5. • Fulfills the purpose stated in the intro. • Write it using the principles of effective professional style. • If it’s long, break it up with subheadings. Body of Memo
- 7. Conclusion • Summarize takeaway/most important information. • Reiterate the recommendation, change, or information stated in introduction. • Indicate to whom comments/questions should be directed.
- 8. Memo Design
- 9. conventional memo headings block paragraph format…good use of white space clear indicator of type of document Conventional visual format of memos.
- 10. The problem with memo templates…