XaitPorter Presentation
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The document discusses the challenges of traditional document production, including issues with formatting, version control, and meeting deadlines. It highlights the benefits of using XaitPorter for creating proposals, emphasizing the importance of integrated workflows and automatic compilation to improve efficiency. Key stakeholders such as writers, reviewers, and approvers are mentioned in relation to the document creation process.
XaitPorter Presentation
- 1. Multiple Writers – One Document Create Better Proposals XaitPorter
- 3. Pasting. BOOM! Getting bad The final document There goes your content just consists of 17 word formatting and before the files, 23 PDFs and 2 numbering Big files deadline E-mails chrashing Approved documents that still have errors in them The job of printing multiple files Page six and No control seven do not Juggling six of comments have the same versions while layout looking for the latest Chasing people to changes deliver the content
- 4. Traditional Document Production Team meeting Deadline Create Content Create Graphics Compile Document Visibility Gap Review and Update Approve Publish Time Pressure
- 5. Creating Documents in XaitPorter Deadline Write Review Approve Write Review Approve Time Saving Write Review Approve Automatic Compilation Publish Complete Visibility
- 8. Integrated Workflow Approvers Writers Readers Reviewers
- 9. Proposals Sub- Marketing Contractors Human Finance Resources Legal Engineering Sales
Editor's Notes
- #5: Back to the problem. Why things go wrong? Let’s look closer at a typical document creation processIn an ideal world it would look similar to thisStart off with a plan or a roadmap, everone sets out to perform their tasks.In reality, turns out to something like this. it’s a virtual plan loose oversight (visibility gap), can’t monitor progress compilation takes a given number of hours -> burning the midnight oil revision and approval is squeezed, quality is reducedIt is a serial process with no oversightToo often the best qualified personell are have to spend a lot on time on compilation, when they should revise content.A customer told us that one of their key engineers could spend 40% of their time on compiling documents
- #6: Back to the problem. Why things go wrong? Let’s look closer at a typical document creation processIn an ideal world it would look similar to thisStart off with a plan or a roadmap, everone sets out to perform their tasks.In reality, turns out to something like this. it’s a virtual plan loose oversight (visibility gap), can’t monitor progress compilation takes a given number of hours -> burning the midnight oil revision and approval is squeezed, quality is reducedIt is a serial process with no oversightToo often the best qualified personell are have to spend a lot on time on compilation, when they should revise content.A customer told us that one of their key engineers could spend 40% of their time on compiling documents
- #10: Perhaps you remember these guys previously communicating through email and perhaps . They are now working on the same database in real time.There is no checking in and checking out. They can all work on the same documents, share comments and collaborate across time zones or geographical locations without having to worry about back-up, waiting for someone to check a document back in or the local PC going down.
- #11: We believe that with XaitPorter, you will be able to approach a situation like our guy here.Xait Porter is an online solution that allows several writers, from anywhere in the world, to work together on one document simultaneously