![Preamble
The Cost Audit Report and Compliance Report as approved by the Board
should be used as source for creation of the XBRL instances
Though the XBRL instances of Cost Audit Report / Compliance Report are
prepared on the basis of the Cost Statement of the company approved by
the Board, they are not the exact replication of the statements. The
process of conversion of approved cost statements into XBRL instances
requires application of judgment, including, in matters of mapping the
cost statement items to the appropriate tags in the costing taxonomy
For every fact, where some detailed information or bifurcation needs to be
given; a footnote can be attached to it. Every footnote element must be
linked to at least one fact [to insert footnote, please right click at desired
cell]
As per the business rules, all mandatory items shall have values [to know
whether the given element is mandatory or not, please right click at desired
cell]
3](https://image.slidesharecdn.com/xbrl-manual-for-cost-audit-final-130130035712-phpapp02/85/Xbrl-manual-for-cost-audit-final-3-320.jpg)
Xbrl manual-for-cost-audit-final
- 1. Manual for Step by Step filling up of Cost Audit Report in Convert2xbrl ‘EXCEL’ file
- 2. Preamble 2
- 3. Preamble The Cost Audit Report and Compliance Report as approved by the Board should be used as source for creation of the XBRL instances Though the XBRL instances of Cost Audit Report / Compliance Report are prepared on the basis of the Cost Statement of the company approved by the Board, they are not the exact replication of the statements. The process of conversion of approved cost statements into XBRL instances requires application of judgment, including, in matters of mapping the cost statement items to the appropriate tags in the costing taxonomy For every fact, where some detailed information or bifurcation needs to be given; a footnote can be attached to it. Every footnote element must be linked to at least one fact [to insert footnote, please right click at desired cell] As per the business rules, all mandatory items shall have values [to know whether the given element is mandatory or not, please right click at desired cell] 3
- 4. Preamble Creation of the Cost Audit Report in XBRL format, as approved by the Board and certified by the Cost Auditor, is the responsibility of the company. However, filing the Cost Audit Report in XBRL format with the Central Government is the responsibility of the Cost Auditor, who has to ensure the correctness of data and other information contained in the XBRL Instance Document For the current year, the MCA-21 system would allow re-filing of the revised Cost Audit Report/ Compliance Report of the company only in case of an error in the original fillings Hindi Taxonomy is also available on right click in element properties - Source : Exposure Draft - XBRL-Training – Guidance Manual by ICAI 4
- 5. Preamble The attached Excel file is a code file containing macros. Hence, your MS Excel should be macro enabled In case of data of company and cost auditor(s), MCA is going to validate from its own database. Hence, name and address of the company shall be as per MCA database and name and address shall be as per ICAI database It is recommended that copy, at any given cell, should not be made by inserting links from another file. Since the excel file is coded file and is portable, while opening again link may not activate the data as source might have changed. 5
- 6. The First Step : Enable Macros in EXCEL file 6
- 7. Steps :How to Enable Macro in Office 2007 Do the following Steps to Enable Macro Press Office Button Press Excel Option 7
- 8. Steps :How to Enable Macro in Office 2007 Enable : Developer Tab 8
- 9. Steps :How to Enable Macro in Office 2007 Press Developer Press Macro Security 9
- 10. Steps :How to Enable Macro in Office 2007 Enable all Macros then press OK 10
- 11. The First Step : Enable Macros in EXCEL file 11
- 12. Steps :How to Enable Macro in Office 2010 Press “Trust Center” Press “Trust Center Settings” 12
- 13. Steps :How to Enable Macro in Office 2010 Enable all macros and also put TICK mark on Trust Press Macro access to the VBA project Security object model Press Ok to complete the procedure. Now Save the file and reopen 13
- 14. General Guidelines 14
- 15. General Guidelines User shall create a new file by using “SAVE AS” and keep the original file intact for future use To know business Rule, use right click at the desired cell CIN No. must be 21 Digits only Pre fill button is provided for adding correct name and address of the company with help of online database of MCA PAN No. must be 10 Digits only Reporting Currency of entity is fixed as ‘INR’ Footnote can be added at any filled in cell where data exist by right click and entering data into Insert Comment Box Copy and paste will paste ‘Values’ only 15
- 16. General Guidelines Para 4 to 6 are hidden, it will generate only after filling up data in Para 3 Para 4 to 6 will be generated for each product group which is added at Para 3 Wherever “Text Block” is available simply click on button “Text Block” to add details by copy and paste or add text At Para – 5 value of product will automatically derived after filling up of Qty and Rate. User can remove the same and put value as per their requirement At Para – 6 Operating Ratios will automatically derived from Para – 5; User can remove the same and put % as per their requirement Copy and Pate from Word and Excel files is available for Text Block 16
- 17. Important Tips To copy and paste from another file(s), use Paste Special Value function – Alt - E + S + V (from excel Files) or Alt – E + S + Text (from Doc. Files) While moving from one file to another file, if Alt + Tab is not working then try Ctrl + Tab To handle many sheets and move around , it recommended to use Home button or Ctrl +H at any sheet to go to home screen. A window lists all visible sheets in the file. By clicking on desired sheet name user can reach to the said sheet. 17
- 18. Basic Information : Use of Buttons 18
- 19. Use of Buttons To go to home screen, Press ‘Home Screen’ Button or Press CTRL+H By using this button user can get the Name and Address of the company from MCA website (keep internet on) By using this button user can validate sheet; user will get red colored cell(s) where data is missing or improper By using this button user can add numbers of product/activity group at Quantitative Information User can remove Product/activity Group one by one by using this button at Quantitative Information By using this button user can add information or data including Table 19
- 20. Basic Information : Use of Buttons This button is at PARA – 4, 5 & 6. It will take user back to PARA 3 By using this button user can add numbers of Auditors By using this button user can add number of lines at Profit reconciliation for Income/Expenses not considered in cost Accounts By using this button user can delete number of lines at Profit reconciliation for Income/Expenses not considered in cost Accounts By using this button user can add related party transaction By using this button user can delete related party transaction 20
- 21. Basic Information : Use of Buttons This button is at PARA – 4, 5 & 6. It will unlock all the freeze formulae This button is at PARA – 4, 5 & 6. It will lock all the cell where formulae available This button is at Home Screen, it generates report and user will see it in Internet Browser. It is recommended to use ‘Google Chrome’ browser as it provided PDF conversion facility also. This button is at Home Screen. It validates all sheets. It is recommended that this process be carried out prior to Generating XBRL Instance document This button is at Home Screen, it will Generate XBRL Instance file in xml 21
- 22. Home Page To Reach to Home Screen, Press ‘Home’ Button or CTR + H at any place in the workbook. 22
- 23. Twelve Sheets to Complete XBRL i. General Information Statement ii. Form of Cost Audit Report iii. Cost Accounting Policy iv. Product Group Details v. Quantitative Information vi. Abridge Cost Sheet i. Material Costs ii. Utilities Costs iii. Industry Specific Cost Elements vii. Operating Ratios viii. Profit Reconciliation ix. Value Addition x. Financial Position of Company xi. Related Party Transaction xii. Form of Compliance Report 23
- 24. General Information 24
- 25. General Information By using ‘Prefill’ Button, User will get Name and Registered office Address automatically from internet 25
- 26. General Information Hint is available wherever date is required Fill the date in “DD-MM-YYYY” format only If there is no details of previous year then do not fill the data in First previous financial year. When user have data of P.Y.; then after filling up date as required above, then when user validate sheet it will showing error; but when user fill the product group at PARA 3 with selecting “Yes” at previous year figures has reported; then revalidate this sheet it will not showing error afterwards. 26
- 27. General Information Select level of rounding in (E)(i) by using drill down arrow Actual Thousand Lakhs Millions Crores Billions Reporting Currency of Entity is fixed as ‘INR’ 27
- 28. General Information If Option sleeted as “Yes” at qualification or any reservation or adverse remarks; Tex Block is mandatory for the Comment s Text Block for Consolidated observations and suggestions are mandatory User have to select “Yes” or “No” whether company has Related Party Transactions or not. If user select no it will not allow to fill data at PARA – 10 Related Party Transactions 28
- 29. Form of Cost Audit Report 29
- 30. Details of Cost Auditor This is new concept. Numbers of Auditor can be added Where there is only one Cost Auditor no need to click on button ‘Add Cost Auditor’ Options for ‘’Whether cost auditor is Lead Auditor are ‘Yes’ or ‘No’ Options for ‘Category of Cost account’ are ‘Firm’ or ‘Sole Proprietor’ 30
- 31. Details of Cost Auditor User can add only certain number of auditors which already mentioned at “General Information E(iii). By using button “Add or Delete Cost Auditor” user can Add or delete auditor(s) Lead auditor for the company is only one. Only single auditor can be selected as Lead Auditor. 31
- 32. PARA – 3 : Product Group Details 32
- 33. PARA – 3 : Product Group Details By using “ADD or DELETE PRODUCT / ACTIVITY GROUP” a product/ activity group can be added Insert item code at Product/ Activity group column as above selected as red round circle. Name of Product or Activity group and CETA will appear automatically. Press F2 at CETA and modify codes as required. 33
- 34. PARA – 3 : Product Group Details When at the column “whether product or activity group covered under cost audit (Yes/No)” is select as “YES” then only it will generate sheets with suffix 1,2,3…n with PARA – 4 to 6 for the said product group When at the column “whether previous year figures reported (Yes/No)” is selected as “No” then data cells for previous year will get locked at sheets for PARA – 4 to 6 for the said product / activity group and Text Block will be mandatory for details for P.Y. Last 3 columns which links takes you to the desired PARA 4 to 6. Where product / Activity does not fall under Cost Audit at said row this link will not work. 34
- 35. PARA – 3 : Product Group Details If user wants to change from “Yes” to “No” at “Whether product or activity group covered under cost audit (Yes/No)”, then the corresponding sheets for Para – 4 to 6 will also get deleted If user wants to delete desired product group, user can put cell on said product group and by selecting “delete product group” delete it. However, if “Yes” was chosen at “whether product/activity group covered under cost audit”, then the corresponding sheets for Para – 4 to 6 will also get deleted. 35
- 36. Para – 4 : Quantitative Information 36
- 37. PARA – 4 : Quantitative Information Name and Code of Product groups will automatically be derived from PARA – 3 Simply fill other details in relevant cells 37
- 38. Para – 5 : Abridge Cost Statement 38
- 39. PARA – 5 : Abridge Cost Statement This portion will appear automatically as per the data of PARA – 4 Quantitative Information 39
- 40. Para – 5 : Abridge Cost Statement Formulae for Cost per unit data is already provided. No need to enter data. However user may remove formula and add his/her own value by using button Unlock formulae. To add Materials, Utilities and Industry Specific Operations Expenses, click on relevant links. It will take user to another sheet where in data for maximum of ten line items is made available as per taxonomy. Totals at main sheet will appear automatically. For other cost elements, simply fill data 40
- 41. Para – 5 : Abridge Cost Statement : Materials Name and Code of Product groups will automatically derived from PARA – 3 User will allowed to fill up to maximum ten numbers of material Options for Nature of Material Consumed are: Indigenous Imported Self Manufactured Material Line wise Text Block are also available for any clarifications 41
- 42. Para – 5 : Abridge Cost Statement : Utilities User will allowed to fill up to maximum ten numbers of Utilities Details are required to submit for two years Line wise Text Block are also available for any clarifications Link as “Back to Abridge Cost Statement” will take back to Para - 5 42
- 43. Para – 5 : Abridge Cost Statement : Industry Specific Cost Element User will allowed to fill up to maximum ten numbers of Utilities Details are required to submit for two years Line wise Text Block are also available for any clarifications Link as “Back to Abridge Cost Statement” will take back to Para - 5 43
- 44. Para – 5 : Abridge Cost Statement Cost per Unit of Increase/Decrease in FG and Self or Captive Consumption are not available in taxonomy, so it will freeze and indicated as yellow cell Cost per Unit of Other adjustment will derived from Cost of Production or Operation of Goods or services sold less Total cost of production and purchases User can remove formulae by using button on top of the sheet as “unlock formulae” and put their own value 44
- 45. PARA – 6 : Operating Ratios 45
- 46. PARA – 6 : Operating Ratios Name and Code of Product groups will automatically derived from PARA – 3 % will automatically derived from PARA – 5 46
- 47. PARA – 6 : Operating Ratios : Mapping Elements of Abridge Cost Sheet Elements of Operating Ratios (%) Cost of materials consumed Ratio of materials including process materials cost (%) Cost of process materials or chemicals consumed Ratio of materials including process materials cost (%) Cost of utilities consumed Ratio of utilities cost (%) Cost of direct employees Ratio of direct employees cost (%) Cost of direct expenses Ratio of direct expenses (%) Cost of stores and spares consumed Ratio of stores and spares consumed (%) Cost of repairs and maintenance Ratio of repairs and maintenance cost (%) Cost of quality control Ratio of production overheads (%) Cost of research and development Ratio of production overheads (%) Cost of technical knowhow fee or royalty Ratio of production overheads (%) Cost of depreciation or amortization Ratio of depreciation and amortization cost (%) Cost of other production overheads Ratio of production overheads (%) Cost of industry specific operating expenses Ratio of industry specific operating cost (%) Cost of increase/decrease in work-in-progress Ratio of stock adjustments (%) Credits for recoveries Ratio of production overheads (%) Cost of primary packing Ratio of Packing cost (%) Cost of finished goods purchased Ratio of finished goods purchased (%) Cost of increase/decrease in finished goods Ratio of stock adjustments (%) Cost of self or captive consumption Ratio of other expenses (%) Cost of other adjustments Ratio of other expenses (%) Cost of administrative overheads Ratio of administrative overheads (%) Cost of secondary packing Ratio of Packing cost (%) Cost of selling and distribution overheads Ratio of selling and distribution overheads (%) Cost of interest and financing charges Ratio of Interest and financing charges (%) Mapping of elements of Abridge cost statement and Operating ratios is as above To unlock Formulae press “Unlock Formulae” button. It is advisable to relock formulae after changes Once formula is changed, it can not be undone. 47
- 48. PARA – 7 : Profit Reconciliation 48
- 49. Para – 7 Profit Reconciliation Use Buttons to ADD or DELETE the number of items at Incomes and/or Expenses not considered in cost accounts 49
- 50. PARA – 8 : Value Added 50
- 51. Para – 8 Value Addition Add or Remove buttons are not available at this sheet, simply fill the data as required in relevant cells 51
- 52. Para – 9 : Financial Ratios 52
- 53. Para – 9 : Financial Ratios Add or Remove buttons are not available at this sheet, simply fill the data as required in relevant cells 53
- 54. Para – 10 : Related Party Transaction 54
- 55. Para – 10 : Related Party Transactions Related party data is divide in two parts viz. data about the related party and transaction data. Insert CIN will automatically fill Name of the Company. Hence, do fill CIN first wherever applicable. Drill down button is available for selecting country. By pressing Add Related Party, user is asked whether user want to add transaction with the said party. If yes then related party data will get copied automatically. 55
- 56. Para – 10 : Related Party Transactions New element called ‘Product or activity eight digit code’ is required . It is a mandatory field. Please refer : ITC HS Code: (for products) http://www.mca.gov.in/XBRL/pdf/ITC_HS_codes.pdf NPSC Code : (for Services) http://www.mca.gov.in/XBRL/pdf/NPCS_codes.pdf 56
- 57. Para – 11 : Reconciliation of Indirect Taxes 57
- 58. Para – 11 Reconciliation of Indirect Taxes Simply fill the data as required in relevant cells 58
- 59. Generation of Report & XBRL Instance 59
- 60. Generation of Report Press Button Generate Report a window will open 60
- 61. Generation of Report Save HTML file at desire folder 61
- 62. Generation of Report View of HTML Report – Preferable Browser Google Chrome – Printer Friendly Version 62
- 63. Generation of XBRL Instance Press Button Generate XBRL Instance File; a window will open 63
- 64. Generation of XBRL Instance Save XML file at desire folder 64
- 65. Validation of Instance Document with MCA Tool 65
- 66. Validation of Instance Document Home Screen of MCA validation tool 66
- 67. Validation of Instance Document Taxonomy> Select Taxonomy> Cost Audit Report 2012 67
- 68. Validation of Instance Document This message will appear when taxonomy loaded. 68
- 69. Validation of Instance Document This message will appear when taxonomy loaded. 69
- 70. Validation of Instance Document Now open xml file which generated from Excel base XBRL software . File > Open> 70
- 71. Validation of Instance Document Now Select XML from document 71
- 72. Validation of Instance Document Message will appear when xml loaded 72
- 73. Validation of Instance Document Select element it will show details below which filled by user in XBRL software 73
- 74. Validation of Instance Document User can validate sheet by : File > Validate 74
- 75. Validation of Instance Document Final Validation Message 75
- 76. Validation of Instance Document User can also get PDF from MCA Tool also by: File> Export to PFD 76
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