Starting mail merge
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This document provides steps for conducting a mail merge in Microsoft Word: 1) Select the mail merge task and start the mail merge wizard. Choose letters and use the current document. 2) Select recipients by creating a new list and adding fields like name, address, etc. Save the data source file. 3) Insert merge fields into the master document like name, address. Preview the merged letters and complete the mail merge.
Starting mail merge
- 2. 1.Click the mailings tab in start mail Merge group and click down pointing arrow and select step-by-step Mail merge Wizard…. .
- 3. 1. On the right hand side the mail merge task pane box appears. 2. Under the select document type, click letters radio button. 3. Click Next: starting document. 4. Their are three Options under select starting document , click use the current document, radio button ,which specifies how do you want to set up your letters? 5. Click Nest : Select recipients.
- 4. 1.Under select recipients , click Type a new list radio button 2.Click Create… under Type a new list section.
- 5. 1.A New list Address List dialog box appears the information you want to include for the data source.
- 6. 1. Select the Field name order that appears in the Customize Address list dialog box. Then click OK 2. The selected field Name are: Title, First name, last name, address line 1 etc. 3. Under field name :type (use tab key to go nest fields). When you have finished adding, removing and arranging fields, click Ok to save your data source.
- 7. 1. The Save dialog box appears Enter a name and location for your data source file, say, data. doc and click button to save the file.
- 8. 1. The mail merge Recipients dialog box appears select the recipients that will be used in your mail process. Then click OK. 2. Click Nest: Type your letter
- 9. 1. In click mailing tab, click insert Merge field in the write & insert fields group. Click the down pointing arrow and choose the field name that you can insert in your master document appears. You select field name from this list. 2. Click the Title form merge Field name to insert in to document. 3. After completing the above steps. 4. Click save button .
- 10. 1.Click nest :Preview your letter. 2.Click nest: Completed the merge