The Basics of Budgeting for a Tech Coordinator
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The document discusses budgeting for educational technology. It emphasizes the importance of pre-budget planning, which involves understanding the district's budgeting process, identifying technology priorities based on the technology plan and curriculum, and using last year's expenditures to guide planning. The budget preparation process should be clear, organized, and detailed using the district's required forms and methods. Once implemented, the budget must be monitored systematically throughout the year. Potential funding sources discussed include E-Rate discounts, technology line items, bonds and levies, and partnerships.
The Basics of Budgeting for a Tech Coordinator
- 1. The Basics of Budgeting Leigh Zeitz Coordinating Technology in an Educational Setting
- 2. Budgeting Topics Pre-budget Planning Preparing a Budget Managing a Budget
- 3. Budgeting is . . . Planning for the allocation of resources Not just Money! People, equipment, materials, facilities
- 4. Planning Process Traditional Technology Funding How much money do we have? What needs do we have? What curriculum do we teach? What is our teaching philosophy?
- 5. Planning Process More Productive What is our teaching philosophy? What curriculum do we teach? What needs do we have? How much money do we have? Where can we get more $$?
- 6. Budgeting is important because . . . Provides planned direction Plans include necessary resources Necessary to receive funding Requires prioritizing planned programs
- 7. Pre-Budget Planning Know the district’s budgeting process Who reviews the budget How they evaluate the budget In what order do they review the budget Districts Financial Condition Do they have the $$? Do your projects fit the condition? Does your budget show awareness?
- 8. Pre-Budgeting Planning Align with the Strategic Plan? How does the community view the district’s spending habits? What district guidelines apply? Deadlines Sign-offs Quotas on spending categories
- 9. Pre-Budget Planning Address District Priorities What is HOT in the district? Build budgetary alliances Be part of a “team” Poorly planned and aligned budgets are a waste of time
- 10. Pre-Budget Planning Identify technology priorities Technology accessible to students/faculty Automating the attendance system Automating the library circulation system Don’t get sidetracked by Gadgets Use the Tech Plan to guide your budgeting Review last year’s Tech Plan report to identify needs
- 11. Pre-Budget Planning Use Last Year’s expenditures to guide your budget Be realistic about your plans Prepare to justify your recommendations Reasons for your decisions Connect with Technology Plan Connect with Strategic Plan Don’t downplay other’s plans
- 12. Pre-Budget Planning Know your facts! Do your research! Include services Prepare for scrutiny! Include small things as well
- 13. Preparing the Budget Be Clear Be Organized Be Detailed Use the District’s Preparation forms and methods Anticipate Change!
- 14. Preparing the Budget Begin by organizing your information Create a spreadsheet Expenditure Categories Descriptions Quantities Costs Project classifications Priorities
- 15. Monitoring the Budget Watch your expenses all year long Be systematic Expenditure categories are sacred Must be justified Transferred Accounted for Monitor your expenses as they occur If possible
- 16. Be Organized! Can’t monitor without a system Have a system Use your system Get help if necessary.
- 17. Sources for Tech Money E-Rate Tech Line Item Building Level Tech Budget Reallocation of EOY monies Bonds and Levies State Emergency Funding Corporate Donations Partnerships -University/Corporat e Adult Ed Funding Tech Consortiums Fund Raisers
- 18. E-Rate Discount system based upon schools’ poverty levels and school settings Begun in 1997
- 19. E-Rate
- 20. E-Rate Services Basic phone Leased data circuits Data Lines (T1, 56K, ISDN) Email Telecommunication wiring Routers, switches, hubs, servers, wireless Basic maintenance
- 21. Enhancing Education Through Technology (E2T2 or EETT) Improve achievement through tech. Cross the digital divide Tech Literacy by 8th grade Effective Teacher Training and Curr. Dev. Linked to NCLB 50% Formula / 50% Competitive
- 22. The Money is Where You Find It . . . Any Questions? ?