Smooth Business Processes with Docsvault

Ensure smooth business processes with Docsvault

 Can you confidently claim all your processes
are running at an optimum level?
Maintaining optimum performance is not easy at all

 Do your employees give their 100%?
Considering tasks likes searching and waiting for files

 Did you know there are a thousand ways to
ensure efficiency in your business?
But there are only 3 quick tricks to get you there

So what are these tricks?
Expensive training and certification? Installing complex technologies?

X X
Implementing longer work hours? Working under strict deadlines?

X X

3 tricks to improve efficiency
#1 Zero-clutter environment

#2 Effective collaboration #3 Smooth Workflow

Does your office still resemble the late 19th century office?
Does your employee spend 30% of their time searching for documents?
Are you worried about losing your important papers to natural disasters?

 Relying on paper not only creates clutter in your office but also increases
overhead costs such as printing, storage and shipping

 Digital files such as MS Word, PDF files and Excel sheets are excellent
substitute to paper

 Docsvault can help convert your paper files to digital files and organize them
so that you and your employees never again waste time on searching for files

 It is easier and more convenient to create, share and send digital files than
paper files, thus improving efficiency at your workplace

Do you use traditional method of document processing and sharing?
Do you trust unsafe email transfers for your confidential documents?
Do you spend thousands of dollars on printing and shipping?

Many organizations suffer a lot because of poor collaboration. In the new age
of technology and ease, it is possible to be in different continents and yet work
on the same project or document.

Docsvault allows you to share your documents with people across the globe.
With Docsvault, you won’t again have to rely on slow email transfers, costly
shipping services or any other traditional form of collaboration.

Improved collaboration means you no longer have to wait for files or search
frantically for them in different locations. Everything you want is in one place.
This translates into improved efficiency for your organization.

Do your employees feel burdened under mountains of paper files?
Do they receive multiple instructions and tasks that are all marked urgent?
Are they able to achieve even 40-60% of the tasks assigned to them daily?
Do you have a designated workflow and business process in your organization?

Multiple instructions with poor workflow can be very dangerous for the productivity
of your employees. Your employees would not know which task is to be prioritized or
worst whom are they supposed to listen.

According to researcher David Meyer, employees working in a poor workflow
environment, spend 25% more time on a task. It is not possible to do two cognitive
tasks at the same time and when you switch between tasks a lot of time is wasted in
adjusting to the change.

Docsvault can allow your employees to improve their efficiency with the help of
simple workflow. Every employee follows that workflow process and has his or her
tasks laid out by an authorized person. Features such as task notification, version
history and task comments help further to improve efficiency of your employees.

Docsvault - Productivity Features
Advanced scanning to digitize huge amounts of paper
Integration with MS Office
Instantly find files with comprehensive search
Assign tasks and route documents to users
Capture documents using various import methods
Manipulate PDF documents with in-built PDF editor
In-built email system for quick collaboration
Email notification and alerts to keep you informed
Create fully searchable PDFs with OCR add-on
Windows Explorer File Open/Save dialog provides instant
access to Docsvault
Automatically import documents from third party
applications

Docsvault – Other Useful Features
Fine-grained security to keep your documents safe
Audit trail feature to keep a log of all document activities
Connect remote offices for improved communication
Retain unlimited versions of documents and revert back to
any older version
Assign groups of custom index fields to files and folders for
quick retrieval
Great customizability like customized folders, flags and
columns
Full and incremental backup schedules
Set documents relations between many-to-many
documents
Extremely scalable; no limit on the number of documents
and users

Contact us
To find out Further how Docsvault can help your Organization Improve Efficiency,
Get in Touch with Us at:

Sales @ docsvault.com

Smooth Business Processes with Docsvault

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