Diaster Recovery
- 1. Electronic Document Management How does your company stack up? Reducing the amount of paper within an organization translates to immediate bottom line improvements when implementing an electronic document management system. In a challenging economy, businesses are looking for ways to save dollars and Document Management Stats: improve their bottom line. Often overlooked is the true cost of managing your paper documents and how an electronic document system delivers a quick and • An average organization spends $20 measurable return on investment in labor to file each document and $120 in labor searching for every misfiled document. Consider a small organization or department with ten full time employees managing documents: TIME COST • 25% of enterprise paper Employees Hours/Day Paid/Hours 250 Days/Year Total Cost documents are misplaced and 10 1 $10.00 250 $25,000 will never be located. SUPPLY COST Miscellaneous Office Supplies: • The average employee spends file folders, labels, printer & copier maintenance, copy paper, $2,524.00 400 hours per year searching for vertical file cabinets, off-site storage unit paper documents. TOTAL YEARLY TIME & SUPPLY COST INVESTMENT $27,524.00 TOTAL MONTHLY TIME & SUPPLY COST INVESTMENT $2,293.67 • It costs about $25,000 to fill a four eFileCabinet COST 1ST YEAR $2,944.00 drawer filing cabinet and over $2,100 ROI 1.28 Months a year to maintain it. The eFileCabinet Solution eFileCabinet offers a feature-rich, affordable electronic document management solution that makes it easy to scan paper documents, archive email and manage business critical files in a se- cure database repository. In a wide range of diverse industries, eFileCabinet helps businesses gain a competitive advantage by reducing paper, thereby working more efficiently and collaboratively.
- 2. Edited by Foxit Reader Copyright(C) by Foxit Software Company,2005-2008 For Evaluation Only. The Benefits Beyond Save Time, Save Space Regulatory Compliance Accessing documents quickly and efficiently is Effectively addressing the stringent demands of imperative in any business environment. Along business security protocols and regulatory compli- with the reduction in physical supplies and filing ance is the trademark of an effective electronic cabinets, the point and click accessibility of elec- document management system. Document controls tronic document management will streamline labor support compliance with regulatory requirements resources and revolutionize workplace productivity. such as HIPAA, SEC, FINRA and various industry specific standards and certifications. Security Disaster Recovery/Business Continuity An electronic document management system allows secure access to documents from mul- Implementing an electronic document management tiple locations. Advanced safeguards such as role system as part of a complete disaster recovery plan based security and administrator granted access can literally save a business from going under in permissions reduce potential loss of valuable the event of network failure, theft or natural disas- company information. ter. Reducing paper dependency reduces the risk of losing irreplaceable documents and company records. Electronic documents are easily and read- ily available in case of an emergency. Contact an eFileCabinet representative today for more information. Doc Q Tek (800) 790-5340 WWW.DocQTek.com © 2009 eFileCabinet, Inc. All rights reserved.