SharePoint 2010
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The document discusses how inefficient document management structures can cost companies billions annually in lost productivity. It notes that employees spend significant time searching for documents created by others. Collaboration is also difficult when documents are not centralized. The document then recommends using Microsoft SharePoint 2010 to centrally store and organize documents, which allows for easier searching, collaboration, and automation of workflows. This frees up employee time and improves productivity. SharePoint 2010 provides benefits both to users, such as access from anywhere, and IT departments, with flexible deployment options and controls.
SharePoint 2010
- 1. 2010
- 2. The situation Information location by employees is a major time consumer for businesses Most users store their documents in folders on their hard disk or on the company network Therefore, searching for a document created by someone else can take a significant amount of time
- 3. More Problems Collaboration is also made difficult with this method of storing files – Documents must be constantly forwarded Unstructured workflow processes take place in organisations every day i.e. annual leave applications, expense submissions
- 4. Research shows Together, the Fortune 500 companies lose an average of $12bn (€9bn) per year to inefficient document management structure (Gartner, U.S.) Knowledge workers spend more than 25% of their time searching for information (IDC/Accenture)
- 5. Research shows This amounts to $4,800 (€3,500) worth of their time annually just searching for documents (Gartner, U.S.) When looking for documents, 71% of employees trawl the corporate network, 60% send an email / IM requesting to have it sent and 35% call someone (Recommind)
- 6. What to do With the right document management platform all documents and digital assets are stored in shared depositories and are extremely easy to find Structured workflows can be automated by SharePoint and normally prove to be a godsend in terms of freeing up employee time Employees can collaborate easily on documents without having to email multiple versions back and forth
- 7. What to choose SharePoint 2010 is the ultimate document management, search and collaboration platform It’s unique meta-tagging system makes categorising and finding information easy Collaboration sites can be created within the platform providing teams an area to share information freely and easily The workflows allow everyday tasks such as expense claims and annual leave requests to be automated, freeing up employee time
- 8. User benefits Work better together – Collaboration has been made much easier Work faster – Workflows free up manager time due to dealing with fewer tasks and less paper Work smarter – Documents are extremely easy to find, even in a large organisation Work anywhere – Get access to your SharePoint files from anywhere, be it home, or on the road
- 9. IT benefits Be more productive – Easy to use central administration web site, with new capabilities to manage and monitor your SharePoint farm Unified scalable infrastructure - Single, scalable infrastructure that allows better control over server resources
- 10. IT benefits Flexible deployment options - Set document and item-level security. Set top-down policies for better content recovery and users, groups, and team workspace site administration Better controls - for site life-cycle management, site memberships and permissions, and storage limits
- 11. Summary • Collaboration • Productivity • Easy document location • Familiarity • Cloud availability • Anywhere access • Security • Workflows
- 12. Contact Us Don’t just take our word for it though. Sign up at our website and use it now! • Tweet us @ERS_Solutions Phone us on (00353) 1885 9500 • Our website: SharePoint 2010
- 13. Choosing ERS • We’ve migrated many clients successfully to SharePoint both on premise and in the cloud • We will provide engineers onsite to manage a migration to SharePoint • We have tools to automate the migration of data to make things easier for you • We provide advice on maximizing your investment in SharePoint 2010 and development of our own solutions based on it for you