Document Management System
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i-doc is an enterprise-grade document management system that facilitates the searching, managing, viewing, sharing, and archiving of documents in a secure digital format. It offers features like access control, versioning, and collaboration, while being user-friendly and cloud-based for flexible access. The system is designed for comprehensive document lifecycle management and supports various document types, providing a robust solution for organizations looking to enhance their document handling and security.
Document Management System
- 3. What is i-doc? i-doc is an enterprise grade document management system for searching, managing, viewing, sharing and archiving large volume of documents and data secured in digital format in a unified web and cloud based repository, addressing every gamut of document life-cycle with features such as right based access control, versioning, retrieval, document auditing, workflow creation and collaboration. It aims to minimize the hassles involved in hard copy management in an office environment, with an interface supporting the storage of all types of document, multimedia formats and seamless integration with other BPM systems.
- 4. Main Benefits • User friendly interface with fast learning curve • Robust application platform — backed by MVC • Cloud and web based, enabling flexible access, sharing,viewing and usage on any device even outside the organization • Easy integration with the existing legacy system with no installation hassles • Supports all types of digital objects, multiple document types and extensions • Integrated viewers for all document type • Provision for further addition and customization of extensions
- 5. Key Features • Independent of browser, OS, platform and devices • Audit trail and audit log facilities • Integrated viewer for all types of documents • Drag and drop facilities • Customized meta tagging systems • Facilities for bulk upload, copying and pasting
- 6. Supported File Formats Document doc, .docx., .xls, .xlsx, .ppt, .pptx, .pdf Image jpeg, .tiff, .png, .gif, .bmp Audio .mp3 Video mp4, .flv
- 7. User Experience • Search using keywords, name, date, extension, document ID, user name, comment • Moving, copying, pasting and uploading of bulk documents • Drag and drop facilities • Comment, like and rate documents • Provision for viewing in Google Docs • Bookmark, web documents, web calender, web form creation • Upload and search time estimation • Tool tips facilities • Document sorting by name, date, size • Powerful search indexing resembling Google
- 8. User Experience • Automatic dropdowns, suggesting possible search queries • Concurrent user login • Document versioning and control
- 9. Document Collaboration & Workflow • Easy and customizable meta-tagging system • Supports multi-company and multi-branch setup • Document sharing and linking facilities with in-house and external groups (such as collaborates, clients) • Creation of separate document folders • Uploading and extraction of zip files • View properties, version history, comments, activity • Email and sharing of documents • Business process maker with customizable workflow • Web documents and calender for online editing and collaboration • Discussion thread
- 10. Document Collaboration & Workflow • Document viewing permission can be classified into – Global Right: For general viewing – Public Right: Departments specific – Private Right: User specific
- 11. Document Security • SSL encryption of web • “Check In” option for publishing, and “Check Out” option for archiving the documents • Automatic versioning of documents based on the changes made in its meta attributes • Role based access control • Document and folder locking • Password enabled screen locking and unlocking facilities • Provision for ‘https’ enabled security browsing • Retrieval facilities of documents from trash. • User can only permanently delete his private documents not the public and global documents • Detailed auditing of module activities
- 12. Operating System Microsoft Windows, Linux, Mac OS X Database Microsoft Windows, Linux, Mac OS X Application Environment PHP 5.2.4 upwards, Apache Web Server, Microsoft* Internet, MS Server Supported Browser Mozilla Firefox, Microsoft Internet Explorer 8 and above, Apple Safari, Android, Google Chrome Modules Admin Panel, Document Type, Projects, Browse, Search, Document Viewer, Module Audit Trail, Document Audit Trail, Reports, Customized Dashboard Integrated Interface SOAP, JSON, WebDAV, RPC Technology PHP, JSON Search Engine, Apache web server, XPDF PDF text extraction, Google Docs Viewer, MySQL, MVC Platform
- 13. Deployment Models On Premise Hosted (i-doc on Cloud)
- 14. Deployment Models On Premise Hosted (i-doc on Cloud) Customers having a mature IT infrastructure with capable support system can own and deploy this model. Post purchase support is available through software support agreement (SSA). i-doc on cloud is offered as an on- demand service. The software is hosted on Cloud rather than the server, to reduce the IT maintenance hassles pertained to VPN and LAN network, making documents accessible from any location. Low TCO for large user base Can be used on existing LAN, VAN and VPN Perpetual licensing model Foe mall and medium organizations No maintenance hassles of hardware and network OPEX model with no capital investment
- 15. Clients
- 16. Case Studies Name of the Organization Rendered Services and Products Solutions Achieved i-doc Document Managment System as a product. A complete Document Management System having advanced search facilities with Complete Document Security. “i-doc has helped in preservation and accessibility of documents for a longer period of time overcoming the constraints of file management.”
- 17. Case Studies Name of the Organization Rendered Services and Products Solutions Achieved Document scanning and digitization i-doc Document Managment System as a product with customized skin. Document Digitization Service alongwith Document Management System for archiving “We have been using i-doc document management software for managing our documents for the corporate communication department of our group. We have found their product and services to be highly professional and satisfactory.”
- 18. Case Studies Name of the Organization Rendered Services and Products Solutions Achieved Scanning and Digitization Services and i-doc DMS software with training Scanning and Digitization Services to reduce the use of Hard copies and i-doc DMS software with training “Somnetics has successfully completed the job with minimum commitment of 10000 scans per day and more. The job included scanning and digitization, quality control, uploading to DMS server”
- 19. Thank You! For More Information Visit: idoc.co.in